WGASC E-Committee Meeting

March 19th, 2018

PRESENT: Bilbruck, Contreras, Kramer, Mack, Samson and Gibson

TIME: 6:16 pm END: 7:28 pm

WGASC Executive Director (S. Bilbruck)

WGASC-

  • Scholarship Committee Update-
  • Ten scholarship winner this year, each will receive $1,000.00
  • Shirley Whitcomb Scholarship will be awarded to one of the ten.
  • Ben will contact parents and instructors.
  • Most regions are represented.
  • Championships-
  • 2:00 – 5:00 pm Equipment Delivery to Site by Matt Mize.
  • 3:00 – 5:00 pmE-Committee and Board of Directors Meeting.
  • 5:00 pm Chief Judges Meeting (Dinner)
  • 5:00 pmContest Director Meeting (Dinner)
  • 7:00 pmHall of Fame
  • May Meeting Preparations
  • Conference calls on both April 23rd and April 30th
  • Rule Changes
  • Meeting Break Outs
  • Slide review
  • Show Host Selections Committee Meeting:
  • May 5th after Memberships Meeting (12:30 pm)
  • Hall of Fame/Order of Excellence
  • Discussion and selection of the Nominee for the 2018 Hall of Fame.
  • Discussion and selection of the Order of Excellence.
  • Board of Director Nominations:
  • E-Committee will reach out to possible candidate for additions to the Board of Directors.
  • Recognition of Judges and Instructors:
  • Work on a survey to gather information regarding
  • How long you have worked (staff or judge) or instructed in the WGASC
  • Possible recognition in future years.
  • Junior High School Exhibition on Sunday of Championships.
  • With the addition of the 3rd Junior HS class this season E-Committee discussed the selection process for Exhibitions.
  • Top 3 highest scores in the Junior High Open Class will be in Exhibition on Sunday.
  • Championship Show Host Meeting:
  • Meeting was held with all of the Show Hosts for Championships on Thursday, March 15th. The meeting went very well.

President (M. Samson)

  • Policy and Procedure Manual
  • With all the changes to the By-Laws an update will need to be done to the Policy and Procedure manual this Spring/Summer.
  • Some items from the Contest Director’s Manual will also need to be included.
  • Show Selection will also need to be update.

VP of Adjudication (R. Kramer)

Email regarding judging concern was discussed by E-Committee.

VP of Member Relations (B.Contreras)

  • Classification Committee update from Ben.

VP of Finance (D. Mack)

  • Questions
  • ADLA, deposit and billing
  • MBOS check from SVHS mailed on Friday.

VP of Records (D. Gibson)

  • Nothing at this time.

CONFERENCE CALL—

March 26th, 2018 6:15pm

CALENDAR:

  • March 24, 2018Glendora HS
  • March 24, 2018Riverside King
  • March 24, 2018Desert Oasis HS (Las Vegas)
  • March 25, 2018Woodbridge HS
  • April 21-22, 2018 Championships
  • May 5, 2018 Annual Membership Business Meeting
  • May 12, 2018 30th Anniversary Celebration