Westview Youth Baseball 2017 Annual Meeting

Tuesday, October 10th, 2017

Golden Valley Restaurant

Attendees: Mike Karden, Paul Peterson, Sarah Widmer, Brian Legler, David Smovir, Frank Remund, Jon Mason, Jeff Iliff, Stan Hawkins, Molly Pena, Ryan McGeary, Mark Montoya, Tom Montoya and Carl Stall.

Start 7:40pm

Agenda:

Explained Board of Directors and voting members for anyone who shows up to meeting. Any member can object to an email vote/discussion and instead request a formal vote at a meeting, if possible.

A quorum is one third of the existing board for the year. Our by-law states that the executive officers consists of President, VP, Secretary, Treasurer and Registrar. These officers have executive privileges and can make decisions without the entire board. During meetings, any members in attendance will have full voting rights on league decisions.

Fiscal year ends September 30, 2017.

Voting for small issues will be done via email and larger issues will be face to face meeting.

  1. VOTE 2018, Board of Directors

Carl Stall, President

Jim Shipley, VP

Dave Sassaman, Membership manager

Paul Peterson, Treasurer

Molly Penna, Registrar

Mark Montoya, THRPD Fields

Kevin Yamashiro, Secretary

Ryan McGeary, Equipment Director and Evaluations Coordinator

Tom Montoya, Umpire Coordinator

Mike Fleming, Recreation Level Coordinator

Sarah Widmer, Fundraising Chair

Jeff Iliff, Safety Officer

Jon Mason, assistant equipment manager

Stan Hawkins, assistant fields director

Mike Karden, JBO Coordinator

Brian Legler, Fall Ball Coordinator

Mark Montoya motioned to approve the board

Paul Peterson 2nd

Unanimous

  1. VOTE 2018, Budget
  2. Income and Expense
  3. Expectation is to breakeven
  4. Registration will be flat fee this year instead of tiered based on skill level (Nat,Am,Fed)
  5. Planned Registration dues for 2018
  6. T-Ball (K): $100(projected: 80 kids)prev: $100>
  7. 8U (1st/2nd): $125(projected: 80 kids)prev: $175>
  8. 10U (2nd- 4th): $230(projected: 110 kids)prev: $275-$350>
  9. 12U (5th- 6th): $300(projected: 60 kids)prev: $315-$390>
  10. 14U (7th- 8th): $325(projected: 40 kids)prev: $325-$400>
  11. No club teams in 2018
  12. Fields, Uniforms, and Umpires are largest expense categories
  13. Hats and jerseys – signed a 3 year Nike agreement via Gear Up for jerseys
  14. Hats are Richardson
  15. Jerseys are now sold directly to families for JBO levels via Gear Up/Nike website and registration has been reduced to compensate
  16. Equipment
  17. $8,000 budgeted
  18. Ryan reviewed line items for equipment
  19. Primary need is 50-60 dozen of game balls
  20. Fundraising
  21. $5,000 forecasted
  22. Current Balance
  23. Outstanding Invoices

Molly motioned to approve the budget

Carl 2nd

  1. ATI Winter Plan – rent for 2018 is $6000
  2. 10/30/17 WYB/Travis Rooke-Ley Agreement
  3. Revenue split with Coach Rooke-Ley
  4. Potential revenue is $8,000
  5. Turf and paint, covering basketball goals
  6. Weekly coaches training – Diamond talks
  7. Suggestion is Friday nights
  8. Ask Coach Bailey to hold seminars
  9. Fundraising for large capital expenses
  10. Large capital expense (ie turf entire facility, new netting)
  11. Ongoing expense (baseballs, tees)
  12. Need a parent volunteer to bathroom escort
  1. Westside JBO
  2. New Board approved
  3. JBO State Board confirms USSSA 1.15 bat rating will continue (no change)
  4. Mountainside League added, new boundary/waiver/transfer rules applied
  5. 3 outside boundary waivers are allowed per team
  1. REC Level Schools—
  2. McKinley, Jacob Wismer
  3. , Elmonica, Oak Hills, Rock Creek, Springville, Sato, Bethany
  4. Highlighted schools are kids that are not primary to WYB boundary
  5. Three waivers outside of WYB boundary are allowed per team
  6. Put up signs/banners at all schools by Thanksgiving
  7. Grow our Facebook “boost” presence
  8. CMLL vs. WYB vs. Sunset JBO
  9. WYB needs to continue to communicate to all the schools that are part of WYB boundary
  10. Ryan McGeary discussed no 9U rec level and make them National level.
  11. Carl Stall discussedregistration fees, coaches and length of season.
  12. Sarah Widmer discussed skill set per level
  13. 9U rec vs. competitive will be a work in progress for the league
  14. Maybe 9U International level
  15. Create a 9U International tournament at Bethany
  16. 9U season should run until July 4th weekend
  17. Suggestion is to have a pitcher and catcher training
  18. Mike Karden, Mike Fleming, Sarah Widmer and Molly Penna will summarize the REC/10U levels to be placed on WYB website

End 10 pm