WEST VIRGINIA SWIMMING, LSC
(WV LSC)
2300 MacCorkle Avenue, SE * Charleston, WV 25304
WV LSC Office (304) 357-4825 / 357-4936
Swimming Pool (304) 357-4822
Greg Olson, WV LSC General Chairman
Greg Olson @
FAX/MESSAGE SERVICE (304) 357-4824 (24 hours)
[UP-DATED AS OF 02/03/2015]
MEET: 2015WV LSC STATE SHORT COURSE AGE GROUP & SENIOR CHAMPIONSHIPS
SANCTION:Held under the sanction of USA Swimming/WV LSC Swimming: WV2015-13
SPONSOR:West Virginia Swimming LSC
HOST:Huntington Y CharlestonAquatic Team(HYCAT)
PLACE: Marshall University Natatorium
18th Street & 3rd Avenue
Huntington, WV 25701
MEET Ian Walsh, HYCAT @ Huntington Head Coach
DIRECTORS:(570) 236-2082 {cell phone}
e-mail: {}
Greg Olson, WV LSC General Chairman
(304) 357-4825 {office}
415-3465 {cell phone}
e-mail {}
web page {}
MEETDallas McNab
REFEREE:(304) N/A
e-mail: {}
ENTRYClarissa Sutton
CHAIR:(304) 787-4644 {home}
e-mail: {}
DATES: Thursday, Friday, Saturday & Sunday
March 12, 13, 14 & 15, 2015
FACILITIES:25 yard, 8 lane pool; Competitor lane dividers; on deck seating for
250+ swimmers, coaches &officials; spectator seating for approximate-
ly 500 people; electronictiming system by Colorado Time Systems with
a fully automated 8-lanescoreboard; HY*TEK computerization of meet
results
Water depths: start end @ 4 feet; 5m from start @ 4.5 feet; 5m from turn end @ 7.5 feet; and turn end @ 8 feet
The competition course has not been certified in accordance with 104.2.2C(4).
PAGE 02
AWARDSMEDALS** 1st-3rd places {ALL individual events}
RIBBONS** 4th-8th places {ALL individual events}
** 1st-8th places {ALL relay events}
PLAQUES orTROPHIES** 1st-3rd places {Age Group High Point}
MEET INFO:The 2015 USA Swimming Rules will govern ALL of the swim meet com-petition. ALL entries MUST have 2015 USA registration numbers on the entry forms. Entry age will be the age of the swimmer as of Thurs-day, March 12, 2015! Swimmers 11 & older MAY enter any individual eventsBUT may only compete in three (3) individual events per day. Swimmers competing in the “08-UN & 09-10 Age Groups” are limited to five (5) individual events per day.
For the 11-older age groups, once the psych sheet has been posted, a swimmer will not be permitted to enter additional events on any day if the swimmer has already entered three (3) or more events for that day. Additionally, if a swimmer has entered less than three (3) events on any given day, the swimmer may enter additional events up to the maximum of three (3) events per day.
Any swimmer entered in the meet must be certified by a USA Swimmingmember coach as being proficient in performing a racing start ormuststart each race from within the water. When unaccompanied by a USA Swimming membercoach, it is the responsibility of the swimmeror the swimmer’s legal guardian to ensure compliance with this requirement.
NOTICE: No time (NT) entries will only be permitted for the 13-OV age group and events 200 or longer. If a 12-UN swimmer is entered in any event with “NT,” the entry WILL NOT be accepted!!!
NOTICE: ALL entries must be submitted with “proof of time” format via HY*TEK entry process. If a swimmer is entered in any event without “proof of time,” the entry WILL NOT be accepted!!!
NO entrant will be permitted to compete unless the entrant is a member as provided in Article 302. On-deck entries will be permitted but, unless already entered in the meet, the entrant must show proof of membership pursuant to Article 302.
NO electronic device capable of taking pictures or recoding video permitted in any locker/changing room throughout Cam Henderson Center during the meet.
NO deck changing permitted in any area except designated locker rooms; rest rooms/areas or designated changing areas as provided by the meet host or facility.
Athletes with disabilities are welcome to compete and shall provide advance notification to the Meet Referee of their desired accom-modations.
During prelims only, 11-older events may utilize “fly-over” starts to minimize time between heats.
Heat sheets will be available for $10.00 for the entire meet (prelims
& finals).
PAGE 03
MEET INFODeck passes will be issued to back-up timers & other meet workers to
(CONT):obtain access to the pool deck area. All other non-swimmers; non-meet
officials and non-meet workers will not be permitted on the deckof
the pool at any time.
ENTRY Entries MUST BE RECEIVED on or before 11:59PM onTUESDAY,MARCH 03RD,
DEADLINE:2015! Entries that are received after Tuesday, March 03rd{or when the
psych sheet has been posted} will be considered as “late entries” and
will be seeded in the first heats. Entries that are received after
12:01AM on Thursday, March 12thOR during the swim meet will be
considered as “deck entries” and subject to the “deck entry fees” of
$10.00 per individual entry and $20.00 per relay entry. ALL“deck
entries” will be seeded in the first heats.
Send your entries to Clarissa Sutton and copy Greg Olson. E-mail
addresses listed on the first page of the meet info.
ENTRY FEES:There will be a $5.00 entry fee for each individual event and $8.00 for each relay event.Surcharges are: $5.00 per swimmer WV LSC Travel Fund AND $5.00 per swimmer facility fee. Please make your check pay- able to the “West Virginia Swimming” and mail to the address listed below:
Greg Olson, WV LSC General Chairman
2300 MacCorkle Avenue, SE
Charleston, WV 25304
(304) 357-4825 {Swimming Office}
357-4822 {Swimming Pool AFTER 04:00PM-08:00PM on
weekdays and NONE on weekends}
415-3465 {Cell}
(e-mail address}
{web page}
Once accepted, entry fees WILL NOT be refunded should a swimmer(s)
fail to compete in the swimming meet.
MEETALL Meet Directors; Meet Referees; Meet Officials, including starters
OFFICIALS:& stroke and turn judges serving in an official capacity must be mem-
bers of USA Swimming or other FINA-member organization.
All appropriately certified USA swimming officials are welcome and
encouraged to participate in the meet. Official briefings will be
held 45 minutes prior to the start of each session in the classroom
near the hospitality area.
Application has been made for this meet to be a National Certification
opportunity. Observation can be conducted for all N2 certifications
as well as NS stroke and turn. Please contact Dallas McNab, Meet
Referee, or Pat Nunan, the N2 observer, if you are interested. Pat’s
e-mail address is
TIMED ALL 08-UN & 9-10 [10-UN] EVENTS WILL BE CONDUCTED AS “TIMED FINALS.”
FINALS:ALL RELAY EVENTS WILL BE CONDUCTED AS “TIMED FINALS” EITHER DURING
THE PRELIM SESSION OR FINAL SESSION
THE 500/1000/1650 FREESTYLE & 400 IM WILL BE CONDUCTED AS A “TIMED
FINAL” EVENT WITH THE TOP 8 SWIMMERS SWIMMING IN THE “FINALS”
PAGE 04
PRELIMS/ MOST 11-12/13-14/SENIOR INDIVIDUAL EVENTS WILL BE CONDUCTED AS “PRELIMS/
FINALS:FINALS” WITH EXCEPTIONS AS NOTED BELOW. ALL “preliminary” events will
be conducted as 11-OV. The Top 8 swimmers within each age groups
will qualify for the “finals” and the swimmers will be seeded accord-
ing to their “prelim” times.
** following 11-OV events will be “TIMED FINAL” events: 200 Breast
(Fri); 200 Fly (Sat) & 200 Back (Sun)
POSITIVEALL events 400 or longer WILL BE conducted as “positive check-in”
CHECK-INevents in which the swimmer, Swim Team Coach or Swim Team Repre-
EVENTS:sentative MUST indicate the swimmer’s intention to swim/compete
in these events. The “check-in” sheets will be available at the
announcer’s table.
AGE GROUPS:08-UN; 9-10; 11-12; 13-14 & Senior {Individual Events}
PARKING:There is plenty of parking, including a parking garage across from
the natatorium, around the Cam Henderson Center.
TIME There will be NO “time standards” for this meet. NOTE: NT (no time)
STANDARDS:entries are only permitted for the 13-older age groups and only for
events 200 or longer. Also, proof of time must be listed with each
swimmer’s events.
CONCESSION The HYCAT Swimming Program will provide a concession area which will
AREA:be located in an area close to the swimming pool. Signs will be
posted!!! The concession area will be “open” during the entire swim
meet for your convenience.
WARM-UPS: Warm-up procedures are listed at the end of the meet information.
[PRELIMS]
** SESSION #1 [THU, MAR 12TH]
Thursday [afternoon} 06:00PM-06:50PM {ALL AGES}
[11-OV AGE GROUPS = 1650 FREESTYLE TIMED FINAL EVENT]
** SESSION #2 [FRI, MAR 13TH]
Friday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)
08:00AM-08:30AM {12-UN BOYS/GIRLS}
** SESSION #4 [SAT, MAR 14TH]
Saturday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)
08:00AM-08:30AM {12-UN BOYS/GIRLS}
** SESSION #6 [SUN, MAR 15TH]
Sunday [morning] 07:15AM-08:00AM {13-OV BOYS/GIRLS)
08:00AM-08:30AM {12-UN BOYS/GIRLS}
MEET STARTS:**SESSION #1 [THU, MAR 12TH] 07:00PM {1650 Freestyle only}
[PRELIMS]
** SESSION #2 [FRI, MAR 13TH] 09:00AM {Preliminaries}
** SESSION #4/#6 [SAT-SUN, MAR 14TH-15TH]08:45AM {Preliminaries}
WARM-UPS:** SESSION #1 [THU]NONE
[FINALS]
** SESSION #3/#5 [FRI/SAT]05:00PM-05:50PM {ALL BOYS/GIRLS}
** SESSION #7 [SUN]04:00PM-04:50PM {ALL BOYS/GIRLS}
PAGE 05
MEET STARTS:** SESSION #3/#5 [FRI/SAT] 06:00PM
[FINALS]
** SESSION #7 [SUN] 05:00PM
COACH/There will be a Coach and/or Team Rep Meeting on Friday, March 13th
TEAM REPat 08:35AM at a location to be determined by the Meet Director and/
or Meet Referee. The purpose of this meeting is to discuss any changes in the swim meet format as printed in this packet or anychanges/alterations in the rules as published by USA Swimming. If a swim team coach and/or team rep does not attend this meeting, they will forfeit their right to voice their opinion or vote upon matters discussed.
FINAL HYCAT @ Charleston, Inc Swimming Program will furnish free of charge RESULTS: one (1) copy of the FINAL MEET RESULTS to each swim team entered in
the meet. The results will be sent to the address listed on the
entry form for the meet. In the case of more than one address, the
results will be sent to the first entries received. Additional
copies may be ordered during the swim meet at the HYCAT Swimming
Office located near the entrance to the UC swimming pool at $10.00
per copy. PLEASE ALLOW AT LEAST 2-3 WEEKS FOR DELIVERY = THANK
YOU!!! Also, the final meet results will be posted on our web page!!!
SCORING: Individual Events: 9 - 7 - 6 - 5 – 4 – 3 – 2 – 1
Relay Events: 18 – 14 – 12 – 10 – 8 – 6 – 4 - 2
COACHES' A complete set of the heat sheets for the 3+ day swim meet will be
PACKETS: furnished to each Swim Coach and/or Team Rep for each team entered
in the swim meet at the timing table. Please identify yourself and your team, and a packet will be issued to you!
POOL The swimming pool is located in the Cam Henderson Center which is
LOCATION: located on 18th Street & 3rd Avenue. There is usually plenty of
parking available immediately in front of the Cam Henderson Center
or in the parking garage located across the street.
CONDUCT: Any destruction of property during the swimming meet will result in
the immediate “DISQUALIFICATION AND REMOVAL” of the swimmer and/or spectator/guest from the meet AND meet area. The swimming clubs will be held responsible for the behavior of their swimmers,
parents, guests and coaches!!! Also, a USA registered/certified
coach MUST be present and “on deck” of the pool during the “warm-up”
periods!!! If you are attending the meet as an “individual entry”
from your team OR your team is not sending a coach, please report
to the Meet Referee for your lane assignment during the “warm-ups.”
THANK YOU FOR YOUR CONTINUED COOPERATION IN THESE MATTERS!!!
LODGING: The following motels/hotels are located within 5-10 minutes of the
Cam Henderson Center {area code for WV is “304”}:
Holiday Inn Huntington523-8880
Pullman Plaza525-1001
Ramada Inn Limited523-4242
Super 8 Huntington525-1410
Town Plaza Suits525-4877
PAGE 06
WARM-UP The following warm-up procedures have been established by the West
PROCEDURES: West Virginia LSC and will be used during the swimming meet. The
Meet Director and/or Meet Referee may modify the warm-up procedures
in the best interest of the swimmers who have entered this meet. The meet host will notify the swim teams of any changes via a letter and/or telephone call to the swim coach and/or team rep. Meet Mar-shalls and the swimmer's USA registered/certified coach will be responsible for maintaining the “proper” warm-up procedures as out-
lined below.
BEGINNING OF THE WARM-UP PERIOD
** ALL lanes general warm-up ONLY
** circle swimming as indicated in meet program
** NO diving into water {feet first entry ONLY}
** entry from the turn end of the pool {scoreboard end}
** NO equipment permitted
LAST 15 {13-OV}/10 {12-UN} MINUTES OF THE SCHEDULED WARM-UP PERIOD
** ALL lanes general warm-up except as noted below:
** dive starts from the starting end of the pool {bulkhead end}
providing the lane is clear and a certified coach is super-
vising & swimmer must exit the pool from the turn end of the
pool
** pace lane may be used providing a certified coach is super-
vising the swimmers
SCRATCH This meet will follow USA Rules governing “scratches” plus the fol-
PROCEDURES: lowing West Virginia LSC procedures for individual and relay events
as listed below or continued on page #6.
[1] Individual swimmers who do not indicate to the Clerk of Course
directly or by sign-in procedure that they intend to compete in
a timed final heat shall not be penalized. This shall not count
as a swum event.
[2] Individual swimmers who indicate to the Clerk of Course directly
or by sign-in procedure that they intend to compete, but fail to
compete, are “disqualified” from the event. This does count as
a swum event.
Additionally, the swimmer shall only be permitted to swim his/ her next scheduled individual event “EXHIBITION.” This also counts as a swum event.
[3] Exceptions / NO penalty if:
[A] the Meet Referee is notified and accepts a case of injury
and/or illness; OR
[B] it is determined by the Meet Referee that circumstances
beyond the control of the swimmer(s) prohibited competing in
an event(s); OR
[C] in the case of a relay, only those swimmers reporting and
ready to swim shall not be penalized
PAGE 07
SCRATCHThe “30 minute scratch notification” rule will be adhered to for those
PROCEDURESevents that are being conducted as “prelims” & “finals.” The swimmer
(CONT):MUST notify the Announcer’s table of their “intent to scratch” after
each event has been announced; and inform the Announcer’s table NO
MORE 30 minutes upon the completion of that session. Failure to
properly “scratch” an event (or events) will result in the swimmer
being disqualified from the remainder of the swim meet, including ALL
future preliminary heats.
MEET INFO8-UN and 9-10 individual event winners (1st place) will be recognized
(AWARDS):prior to the start of the prelims the next day AND after the conclu-sion of the prelims on Sunday. All other events (1st-3rd places) will be recognized during the final session as determined by the meet host.
SOUTHERNThe Southern Zone Selection process has been posted on the WV LSC web
ZONEsite. PLEASE check the information posted. Registration for the Zone
SELECTIONTeam MUSTbe completed at the WV State Meet no later than Sun, Mar
PROCESS:15th. Selection based upon the swimmer’s times performed at the WV
State Meet should be completed by the end of March. Questions???
Please contact Greg Olson, WV LSC General Chairman at 304-357-4825 or
e-mail at.
STATE MEETTentative work assignments based upon the 2014 WV Short Course athlete
WORK participation is listed below. The WV LSC has a $100.00 penalty per
ASSIGNMENT:session if the club does not fulfill their assigned work requirement. A club may obtain a substitute to fulfill their work assignment and the club needs to notify the Meet Referee which club will perform their work. ALL teams are expected to provide officials!
This list will be up-dated after the entries have been received for the 2015 WV State Meet to reflect the entries for the meet.
HYCAT (074)heat sheet preparation & sales; concessions; entries; timing
system; awards & announcer
timers for lanes 4,5(2 people per lane)
TRIC (036)timers for lanes 2,3(2 people per lane)
FAST (034)timers for lanes 6,7(2 people per lane)
CM (021)timers for lanes 1 (2 people per lane)
UNATWV(023)timers for lanes 8(2 people per lane)
RAYS (012) back-up timers(2 people per lane)
URGS (014) finish judges(2 people)
HEAT (018)Deck Marshall(3 people)
CCL (008)runners(2 people)
Non-WV Teamswill be used as substitutes if necessary
PAGE 08
ORDER OF EVENTS
Thursday, March 12th, 2015
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-OV1650 Freestyle*Timed Finals101102
(*) The 1650 Free will be limited to the Top 16 WV LSC registered swimmers within each
age group + any non-WV LSC swimmers who are faster than the 16th seeded swimmer
within each age group (11-12; 13-14 & 15-OV). Will be swum fastest to slowest;
alternating girls & boys; may combine the last 2 heats.
Friday, March 13th, 2015
[PRELIMINARIES]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-120050 BackstrokePrelims 201202
10-UN0050 BreaststrokeTimed Finals203204
11-OV0200 BreaststrokeTimed Finals205206
10-UN0200 FreestyleTimed Finals207208
11-OV0200 FreestylePrelims209210
10-UN0050 ButterflyTimed Finals211212
11-OV0100 ButterflyPrelims213214
10-UN0200 IMTimed Finals215216
11-OV0200 IMPrelims217218
10-UN0200 Free RelayTimed Finals219220
11-OV0400 Free RelayTimed Finals221222
15 MINUTE BREAK
11-OV1000 Freestyle*Timed Finals223224
(*) The 1000 Free will be limited to the Top 16 WV LSC registered swimmers within each
age group + any non-WV LSC swimmers who are faster than the 16th seeded WV swim-
mer within each age group (11-12; 13-14 & 15-OV). Will be swum fastest to slowest;
alternating girls & boys; may combine the last 2 heats. Also, the Top 8 seeded females
and the Top 8 seeded males will swim in the finals.
Friday, March 13th, 2015
[FINALS]
AGE GROUP & EVENTSSESSIONGIRLSBOYS
11-OV1000 FreestyleFinals223224
Awards for 1650 Free (Thu night)
11-120050BackstrokeFinals201202
Awards for 1000 Free
11-OV 0200 FreestyleFinals209210
Awards for 0050 Back
PAGE 09
ORDER OF EVENTS
Friday, March 13th, 2015 (cont) .....
[FINALS]