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MINUTES
WEST VIRGINIA BOARD OF EDUCATION
West Fairmont Middle School
110 Tenth Street
Fairmont, West Virginia
October 5, 2011
I. Call to Order
President L. Wade Linger Jr. called the meeting of the West Virginia Board of Education (WVBE) to order at 1:00 p.m. on October 5, 2011, in the Band Room at West Fairmont Middle School, 110 Tenth Street, Fairmont, West Virginia.
The following members were present: President Linger, Vice President Gayle C. Manchin, Secretary Robert W. Dunlevy, Michael I. Green, Priscilla M. Haden, Lowell E. Johnson, Jenny N. Phillips and William M. White and ex officio Jorea M. Marple, State Superintendent of Schools. Student representative in attendance was Savannah Chandler of St. Marys, West Virginia, who attends Ritchie County High School (Ritchie County). Members absent were Burma Hatfield and ex officios Brian E. Noland, Chancellor, West Virginia Higher Education Policy Commission, and James L. Skidmore, Chancellor, West Virginia Council for Community and Technical College Education.
II. Welcome
Mr. Gary L. Price, Superintendent of Marion County Schools, welcomed the Board and provided an overview of Marion County accomplishments.
III. Delegations
Mr. David Nuzum, Principal of East Fairmont High School, addressed the Board regarding adequate yearly progress, graduation rate and the dropout co-hort.
IV. Recognitions
Ms. Liza Cordeiro, Executive Director, WVDE Office of Communications, State Superintendent’s Office, presented Global21 Moments, featuring the West Virginia Schools for the Deaf and the Blind and the Office of Institutional Education Programs. Ms. Cordeiro also presented a video on the behalf of the Regional Education Service Agencies (RESA) spotlighting services available through RESAs for the Board’s information.
V. Boys State 75th Anniversary
Mr. Jim Davis (distributed information), Director of the Boys State 75th Anniversary, addressed the Board regarding Boys State. It was requested that Mr. Davis provide a listing of counties that do not participate in Boys State to the Board’s secretary. Superintendent Marple indicated that the WVDE would assist in developing a strategy to assure statewide participation. (Copy appended to Official Minutes, Attachment T.)
VI. Community Involvement
Mr. Andy Kniceley, Publisher of the Times West Virginian, presented a Marion County promotional video and addressed the Board regarding community support and engagement in public education.
VII. Approval of Agenda
President Linger called for a motion to approve the agenda. Upon motion by Mrs. Manchin, seconded by Ms. Haden, the Board unanimously approved the agenda.
VIII. Capacity Building for Low Performing Schools
Mr. Ted Mattern, Liaison/System Support, Office of the State Superintendent, provided information regarding visits to Oak Hill and Mingo Central High Schools and provided updates regarding Fayette, Lincoln, Mason, and Gilmer Counties.
IX. Approval of Exemplary Accreditation Status Schools
Dr. Gus Penix (distributed information), Director, Office of Education Performance Audits, addressed the Board regarding the graduation standard for Exemplary Accreditation status and requested the Board grant a waiver of the graduation standard for determining Exemplary Accreditation status for secondary schools for 2010-2011 and that the schools listed in the attachment be granted Exemplary Accreditation status.
Mr. Dunlevy moved, and Ms. Phillips seconded, that a waiver of the graduation standard (from 94 percent to 85 percent or above) for determining Exemplary Accreditation status for secondary schools for 2011-2012 be granted and that the schools listed in the attachment be granted Exemplary Accreditation status. Upon the call for the question the motion was carried unanimously. (Copy appended to Official Minutes, Attachment A and addendum.)
X. Break
President Linger called for a break 2:28 p.m.
XI. Call to Order
President Linger called the meeting back to order at 2:42 p.m.
XII. Consent Agenda
Ms. Haden requested that Consent Agenda item C.4. 2011 School Board Self-Assessment be removed and taken up immediately following the approval of the Consent Agenda. Upon motion by Dr. White, seconded by Dr. Johnson, the Board unanimously approved the Consent Agenda as amended. (Copies appended to Official Minutes, Attachments B through F.)
· Revised Strategic Plan for the Gilmer County School District (Attachment B)
· Meeting minutes of September 7, 2011 (Attachment C)
· Four first-time requests for a waiver of WVBE policy (Attachment D)
· Notification, per Senate Bill 227, W. Va. Code §18A-4-7a, Transfer of Teachers After Five Days Prior to Starting Instruction, from Wirt and Wood County Schools (Attachment E)
· Policy 5112, Athletic Trainers in the Public Schools of West Virginia (Attachment F).
XIII. 2011 School Board Self-Assessment
Dr. Howard O’Cull, Executive Director, West Virginia School Board Association, presented the 2011 School Board Self-Assessment for the Board’s consideration.
Upon motion by Ms. Haden, seconded by Mrs. Manchin and unanimously carried, the Board approved the West Virginia School Board Association’s 2011 School Board SelfAssessment for use during the FY12 fiscal year by county boards of education members as the official instrument approved by the WVBE to meet the requirements of W. Va. Code §1851c. (Copy appended to Official Minutes, Attachment G.)
XIV. Appointments to the West Virginia
Commission for Professional Teaching Standards
Dr. Amelia Courts, Assistant State Superintendent, Division of Educator Quality and System Support, presented appointments to the West Virginia Commission for Professional Teaching Standards (WVCPTS) for the Board’s consideration. The mission of the WVCPTS is to ensure that every student is served by competent educators who meet rigorous preparation and licensure standards. The WVCPTS makes recommendations of standards and practices for the development and approval of preparation programs, licensure and continuing development of educational personnel. The current vacancies that scheduled to be filled are: a higher education faculty member and a secondary principal. Mr. George Aulenbacher, principal at George Washington High School has been nominated by members of the WVBE and Dr. John Taylor, faculty member from Glenville State College has been nominated by the West Virginia Higher Education Policy Commission.
Upon motion by Dr. Johnson, seconded by Ms. Phillips, the Board unanimously approved the appointment of Mr. George Aulenbacher and Dr. John Taylor to the WVCPTS. (Copy appended to Official Minutes, Attachment H.)
XV. Approval of Teacher Preparation Program at American Public University
Dr. Courts and Ms. Lori Wiggins, Executive Director, WVDE Office of Professional Preparation, presented the teacher preparation program at American Public University for the Board’s consideration. The Educator Preparation Program Review Board (EPPRB) recently reviewed a proposed experimental program submitted by American Public University System for an endorsement for Online Teaching. The endorsement is not for initial licensure but rather will be able to be added to a Professional Teaching Certificate. The EPPRB found that the experimental program submitted meets the guidelines specified in WVBE Policy 5100 and recommended approval. Dr. Henry G. Brzycki, Dean of Education at American Public University, addressed the Board regarding the proposed experimental program.
Upon motion by Mrs. Manchin, seconded by Ms. Haden, the Board unanimously approved the experimental teacher preparation program for an endorsement for Online Teaching at American Public University. (Copy appended to Official Minutes, Attachment I.)
XVI. Approval of Teacher Preparation Program at Concord University
Ms. Wiggins presented the teacher preparation program at Concord University for the Board’s consideration. The Educator Preparation Program Review Board (EPPRB) recently reviewed two educator preparation programs submitted by Concord University for a Master of Arts in Teaching and a Master of Education in Special Education, K-6 and 5Adult. The MA in Teaching leads to initial licensure for a Professional Teaching Certificate. The MED in Special Education leads to initial licensure for a Professional Teaching Certificate endorsed for Multi-Categorical. The EPPRB found that the programs submitted meet the standards specified in WVBE Policy 5100 and recommended approval. Dr. Cheryl Trull, Elementary Education/Early and Interim Director of Graduate Studies at Concord University, addressed the Board regarding the proposed educator preparation programs.
Upon motion by Dr. White, seconded by Dr. Johnson, the Board unanimously approved the teacher preparation program for a Master of Arts in Teaching and a Master of Education in Special Education, K-6 and 5Adult and teacher education preparation program for a MED in Special Education leading to initial licensure for a Professional Teaching Certificate endorsed for Multi-Categorical at Concord University. (Copy appended to Official Minutes, Attachment J.)
XVII. 2010-2020 Gilmer County Comprehensive Educational Facilities Plan (CEFP)
Mr. Joe Panetta, Assistant State Superintendent, Division of Student Support Services, and Mr. Mike Pickens, Executive Director, WVDE Office of School Facilities, presented the 2010-2020 Gilmer County CEFP for the Board’s consideration. W. Va. Code §18-9D-16 requires all local boards of education to submit a ten year CEFP to the WVBE and the WV School Building Authority (SBA) for approval. The Gilmer County CEFP has been submitted and reviewed by a WVDE CEFP Review Committee for compliance with Policy 6200 and the SBA Guidelines and Procedures Handbook.
Upon motion by Mrs. Manchin, seconded by Mr. Dunlevy, the Board unanimously approved the 2010-2020 Gilmer County CEFP. (Copy appended to Official Minutes, Attachment K.)
XVIII. Amendments – 2010-2020 Lewis County
Comprehensive Educational Facilities Plan (CEFP)
Mr. Pickens presented two amendments to the 2010-2020 Lewis County Comprehensive Educational Facilities Plan (CEFP) for the Board’s consideration. Amendment one was for the building of a new, combined multi-county (Pk-6) elementary school with Gilmer County. This new school will house the present Troy Elementary School in Gilmer County and the Alum Bridge Elementary School in Lewis County. This amendment identifies this new school project as the number one priority in Lewis County. Amendment 2 was to update/correct school floor plans found in the CEFP (floor plans were found to have inaccuracies). Dr. Joseph Mace, Superintendent of Lewis County Schools, addressed the Board regarding the proposed multicounty (Lewis and Gilmer) elementary school.
Upon motion by Dr. Johnson, seconded by Ms. Haden, the Board unanimously approved the two requested amendments to the 2010-2020 Lewis County CEFP. (Copy appended to Official Minutes, Attachment L-1 and L-2.)
XIX. Policy 2520.5, Next Generation Health Education 5-12
Content Standards and Objectives for West Virginia Schools
Dr. Courts and Mr. Don Chapman, Assistant Director, WVDE Office of Healthy Schools, presented Policy 2520.5 for the Board’s consideration. Policy 2520.5 is being revised to incorporate Policy 2422.13, “Cardiopulmonary Resuscitation Instruction” and Policy 2422.45, "Exclusion from AIDS and STDS Instruction", thus eliminating the need for three separate policies (Policies 2422.13 and 2422.45 will be repealed). This process has also provided an opportunity to review and update the entire Health Education 5-12 CSOs document. A team of health teachers were enlisted to review the document and make suggested revisions. It was requested that an update be provided to the Board next month regarding “cooking from scratch” meals offered at schools.
Upon motion by Mr. Dunlevy, seconded by Mrs. Manchin, the Board unanimously placed Policy 2520.5 on public comment for 30 days. (Copy appended to Official Minutes, Attachment M.)
XX. Policy 1470, Naming of Buildings at Cedar Lakes
Mr. Robert E. Hull, Associate State Superintendent, Division of Curriculum and Instructional Services, presented the repeal of Policy 1470 for the Board’s consideration. Policy 1470 is obsolete as all buildings at the Cedar Lakes Conference Center have been named.
Upon motion by Mr. Green, seconded by Ms. Phillips, the Board unanimously approved the repeal of Policy 1470. (Copy appended to Official Minutes, Attachment Mc.)
XXI. Policy 2530, Criteria of Excellence: Vocational Education Programs
Mr. Hull presented the repeal of Policy 2530 for the Board’s consideration. Policy 2530 is obsolete as the regulations found in the policy are posted on the WVDE website in the CTE Policies and Procedures Manual.
Upon motion by Mrs. Manchin, seconded by Ms. Phillips, the Board unanimously approved the repeal of Policy 2530. (Copy appended to Official Minutes, Attachment N.)
XXII. Policy 7232, Coordination of Literacy Programs
for Disposition and Use of Adult Literacy Funds
Mr. Hull presented the repeal of Policy 7232 for the Board’s consideration. Policy 7232 is obsolete as it addresses the use of voluntary contributions for adult literacy as collected on the West Virginia personal income tax return form and the check off no longer exists on the state personal income tax return. Also, the foundation (West Virginia Adult Literacy Coalition) for administering the funds is defunct.
Upon motion by Mr. Dunlevy, seconded by Dr. Johnson, the Board unanimously approved the repeal of Policy 7232. (Copy appended to Official Minutes, Attachment O.)
XXIII. Policy 8223, Basic State Aid: Waiver of 34/1000 and
Growth Limitation of School Service Personnel
Mr. Panetta presented the repeal of Policy 8223 for the Board’s consideration. Policy 8223 is no longer needed due to revisions that were made to the State Aid Funding Formula during the 2008 Legislative Session. The changes have been phased in over a five year period, with all changes being fully implemented beginning with the 2012-13 school year.
Upon motion by Ms. Haden, seconded by Ms. Phillips, the Board unanimously approved the repeal of Policy 8223 effective January 1, 2012. (Copy appended to Official Minutes, Attachment P.)
XXIV. School Building Authority of West Virginia (SBA-WV)
President Linger reported that Mr. Dunlevy completes his term as a member of the SBAWV on November 4, 2011. Per W. Va. Code '18-9D-1(b), “State Board of Education members are elected for three-year terms and may not be elected to serve additional consecutive terms or portions thereof.”
Upon motion by Mrs. Manchin, seconded by Ms. Phillips, the Board unanimously elected L. Wade Linger Jr. to the SBA-WV effective November 5, 2011 through November 4, 2014.
XXV. WVBE Personnel Matters
President Linger called the Board’s attention to a revision of the Board’s personnel attachment. Ms. Heather L. Deskins, General Counsel to the WVBE and the WVDE, addressed the Board and stated that an executive session was required for a personnel matter at the West Virginia Schools for the Deaf and the Blind. President Linger, in accordance with W. Va. Code §6-9A94(b)(2)(A), personnel exception, called for a motion to move into executive session regarding a personnel matter at the West Virginia Schools for the Deaf and the Blind. Upon motion by Dr. White, seconded and Ms. Phillips and unanimously carried, the Board entered into executive session at 3:40 p.m.
The Board returned from executive session at 3:47 p.m. at which time President Linger announced that no action was taken and called for a motion to approve the Board’s personnel attachment as revised. Dr. Johnson moved, and Dr. White seconded, that the Board’s personnel attachment be approved as revised on October 3, 2011. Upon the call for the question the motion was unanimously carried. (Copy appended to Official Minutes, Attachment Q and addendum.)