West Kent Nhs and Social Care Trust s1

ADDENBROOKE’S HOSPITAL

JOB DESCRIPTION

JOB TITLE: Project Manager – Co-Creating Health

DIRECTORATE: Medicine

RESPONSIBLE TO: Director of Operations

ACCOUNTABLE TO Deputy Director of Operations – Addenbrooke’s

Executive Nurse – Cambridgeshire PCT

GRADE:

JOB SUMMARY:

Primary Responsibility

The post holder will have full project management responsibility for implementing a three-year quality improvement programme supporting Chronic Obstructive Pulmonary Disease (COPD) self-management amongst patients. Working across both primary and secondary care, the post holder will be responsible for achieving results in this key patient initiative. Ensuring changes are tested and implemented, overseeing data collection as well as the planning and monitoring of the programme; the post holder will ensure the integration of key clinical, managerial and operational processes

MAIN DUTIES AND RESPONSIBILITIES:

As lead manager on this project, you will support the delivery and development of patient self-management across both the primary and secondary care setting. This will involve:

1. Agreeing the Project Scope and Definition

§  Clarifying the project scope, definition and terms of reference in order to plan effectively

§  Identify and reconcile key stakeholder interest in the project

§  Identify and assess the benefit and risks associated with the project alongside a plan for delivering benefits and strategies to mitigate risks and resolve issues

2. Developing Plans to Achieve Project Objectives

§  Develop, facilitate and monitor the delivery of project plan and project manage the implementation of Co-Creating Health within the agreed project scope

§  To plan and organise a broad range of complex meetings, activities and programs of work that impact on the delivery of project

§  To ensure patients and carers have a central role in the development and monitoring of the service development project for which the post-holder is responsible

3. Lead and manage Project Steering Groups and associated groups

§  Lead on redesign and transformation of services for patient with COPD, including change management, developing and implementing policy, proposing changes in conjunction with working groups which have wider implications/developing successful service-wide performance

§  To work with and provide support to managers, clinicians, nursing staff, patients and other stakeholders enabling a multi-disciplinary and multi-service approach to sharing, influencing and implementing new processes resulting in whole system change

§  To work effectively within teams, demonstrating sound leadership capabilities in managing change, specifically within projects that will have a lasting effective on clinical services

§  Ensure teams and relevant stakeholders have effective opportunities to contribute to the development of the project to discuss, influence and progress joint plans, facilitating collaborative working

§  To communicate effectively with others, employing skills to motivate, negotiate and influence opinions both from within the Trust and externally with our partners in primary, secondary care and other agencies

§  Provide appropriate specialist training to clinicians, management and staff at all levels

§  To ensure a consistent and joined up approach to the development of the service

4. Monitor and adjust activities resources and plans

§  Monitor and evaluate project work in order to facilitate the achievement of project objectives while ensuring projects are kept to agreed timetables and budgets

§  To facilitate and lead the initiative’s developments as appropriate to ensure improved efficiency in managing the patient journey

§  To establish appropriate audit and evaluation processes to produce an evidence base relating to key service development initiatives

§  To analyse and assess project performance and capacity and demand data to inform changes made to project plans

§  To demonstrate good understanding and knowledge of local and national guidance and targets that impact on individual projects e.g. NSF (National Service Framework), NICE (National Institute of clinical excellence) guidance, Department of Health initiatives etc.

§  Maintain commitment to a common goal and aim of a project for teams/services when operational issues may overshadow initiative

§  Take responsibility for overall project progress and use of resources and initiate corrective action where necessary

5. Develop Solutions to project problems

§  Manage, identify and assess the main priorities and risks associated with the project including the development of contingency plans and managing conflicting priorities between stakeholders with different expectations

§  Collect and verify all information necessary and relevant to a project problem in a way which facilitates effective and efficient analysis

§  Analyse information for all the major stakeholders perspectives identifying and prioritising all known factors according to project scope and definition

§  Assess resources capacity in solving problems and to present a range of options when identifying solutions

6. Ensure completion of project activities

§  Ensure project goals have been achieved to agreed schedule costs and quality

§  Evaluate effectiveness of project planning and implementation

§  Ensure that all end of project documentation is completed

PERSONAL AND PROFESSIONAL DEVELOPMENT

Pursue lifelong learning and professional development agenda by participating in management supervision, appraisal and personal learning and development activities

Keep up to date with national and local developments in NHS policy and practice developments

CLINICAL GOVERNANCE, PATIENT AND PUBLIC INVOLVEMENT

Within the project area, ensure the development and monitoring of clinical guidelines and protocols that support the safe standardised delivery of care interventions to patients

Ensure that a spirit of service user involvement is present, that care delivered is patient-centred and that patients feel involved and informed about all aspects of their care

OTHER

The post holder must at all times carry out their duties with due regard to the Trust’s equal opportunities policy

To be aware of the responsibility of all employees to maintain a safe and healthy environment for patients, staff and visitors

To ensure that all duties are carried out to the highest possible standard and in accordance with current quality initiatives within the area of work

The post holder must ensure that they are aware of their responsibilities under The Health and Safety at Work Act 1974

All staff who have access to or transfer data are responsible for that data and must respect confidentiality and comply with the requirement of the Data Protection Act 1998, in line with Trusts policies

The post holder is responsible for data quality and complying with the policies, procedures and accountability arrangements throughout the Trust for maintaining accuracy and probity in the recording of the Trust’s activities

Staff are required to comply with the requirements of the Freedom of Information Act 2000 in line with Trust policy

The post holder may carry out any other duties which may be required from time to time

This job description will be reviewed in conjunction with the Deputy Director of Operations on an annual basis

POLICE CHECK

Addenbrooke’s NHS Trust is committed to carefully screening all staff who work with children and therefore this appointment is subject to a satisfactory police check. All applicants must also give a full employment history on their application form

August 2007

Person Specification

Post: Project Manager Grade: Band 7 Department: Medicine

Manager’s Initial: ______Designation:______Date: 1 Aug 2007______

*Key: A= Application Form I= Interview T= Test