WEST ENGLAND DISTRICT Head Office, Bank House, Coleford, Gloucester GL16 8BA

Application to hold an Event in the

West England Forest District (South)

THE COMPLETION OF THIS APPLICATION DOES NOT CONSTITUTE FORMAL PERMISSION TO USEFORESTRYCOMMISSIONLAND.

Applications must be received a minimum of eight weeks prior to the start or promotion of any activity or event. Please note that we usually make a charge depending on the type of activity – we will advise.

1Organisation:

2Title of Event:

3Type of Event:

4Location:

5Date of Event:

6Start Time:Finish Time:

7Organisers Name:

Address:

Post Code:

Day Tel:Evening Tel:

E Mail:

8Number of Participants:Number of Spectators:

Will you be charging participants to enter the event?

(please delete) Yes / No

If Yes, what is the entry fee? £

9Description of event – to include all planned activities.

It is essential that a suitable map showing location points, routes, car parking,start & finish is attached to this form

10If specific route is to be used, how will it be waymarked?

11Contact Name on Day of Event:

Tel. on Day of Event:

12Do you require permission for vehicles to enter the forest?YES/NO

If so, please supply the following information:

Reason for use of vehicle(s)

Make & Reg. No………………………….

Is a gate/barrier key required? (£25 deposit)YES/NO

13Please supply details of the following, where relevant:

(i)Trade tents

(ii)Catering facilities

(iii)Portable toilets

Suppliers name:

(iv)Other facilities

(v)First Aid cover

(vi)Sponsors

(vii)What events have you organised in the past

(viii)Media coverage expected

(ix)Websites where the event will be advertised/mentioned

(x)May we place your event in our publicised list of events on FC land Yes/No

14Evidence of current public liability insurance cover(£5,000,000) must be presented as soon as possible prior to the event – a photocopy/scan is acceptable.

15Other further relevant information

RISK ASSESSMENT

It is ESSENTIAL for ALL permissions that a risk assessment is submitted prior to the event. For more information on risk assessments visit

MAPS

It is ESSENTIAL that a map of the area(s) or route(s) to be used is returned with this application

Your application will be dealt with promptly and you will be informed as soon as possible following consultation with Area Foresters and Rangers.

Please return this form, with a suitable map and risk assessment to:

PermissionsWest EnglandForestDistrict(South)

Forestry Commission

Bullers Hill

Kennford

Exeter

EX6 7XR

Tel: 0300 067 5817(Monday to Wednesday)

Or Email:

Useful checklist:

  1. Plan your visit in advance e.g. arrange a site visit
  2. Ensure you have permission from other landowners or authorities where relevant, e.g. local Highways Authority
  3. Ensure your proposed activity is compatible with environmental aspects of the forest e.g. no smoking or fires
  4. Confirm you have adequate resources for marshalling, car parking, toilets, emergency cover etc.
  5. Remove litter and any signs, posters, instructions or tape you have put up immediately after the event
  6. Ensure races are not routed along or across public footpaths and/or bridleways
  7. Normal pay and display car parking charges are applicable for event attendees

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