Welsh St Donats Community Association

Welsh St Donats Community Association

Minutes of Annual General Meeting held at Welsh St Donat’s Community Centre on Wednesday 26th April 2017

At 7.00pm

1.WelcomeSimon Davies opened the meeting.

2.Apologies for absence

Apologies were received fromGareth Kempson and Sabine Kempson.

3.Present

Bill Fawcett

Simon Davies – Vice Chair
Graham Duffield – Secretary

Les Hall

Angela Earle

Claire Jones

Debbie Mills – Abracadabra

Kevin Parsons – Vale of Glamorgan Council

4.Minutes of previous Annual General Meeting

Simon went through the minutes of the last Annual General Meeting held

on 24thFebruary 2016 and they were agreed as correct.

5.Matters arising from the Minutes Nothing raised or discussed.

6.Annual Report of the General Committee

Simontook the opportunity to thank all committee members and other volunteers for their support and valued contributions throughout the year.

The main focus, again during the year was to organise community events and any profit generated during the year would be donated to the Welsh St Donats Church Ark Appeal. During the year the following events were organised:

Quiz Night
Bonfire and Fireworks

Both events were very successful with good attendances.

Simon also confirmed that the Hall was being well used with regular hirings by Abracadabra, Karate, Local Choir and the Community Council. During the year there has also been hiring for parties, weddings and as a base for a BBC film crew.

Simon also reported that it was good to see the Hall field being used for youth football again

7.Annual Statement of Accounts

Gareth was unable to attend but had provided a copy of the accounts. These were discussed at the meeting and it was clear that the funds were still in a healthy state.

The accounts are attached to these minutes.

8.Election of Honorary Officers8.1Appointment of Chair

Simon Davies was proposed,seconded and duly re-appointed as Chair

8.2Appointment of Treasurer
Simon Davieswasalso proposed, seconded and duly appointed as Treasurer
8.3Appointment of Secretary
Graham Duffieldwas proposed, seconded and duly re-appointed as Secretary
8.4Appointment of Booking Secretary
Sabine Kempsonwas proposed, seconded and dulyre-appointed as Booking Secretary.
8.5Appointment of Vice Chair
There were no candidates for this post

8.6Committee Members

The following were appointed as Committee Members:

Claire Jones

Les Hall

Angela Earle

Debbie Mills – User representative

Kevin Parsons – Vale of Glamorgan Council

8.7Resignations

8.7.1 Bill Fawcett offered his resignation after serving on the Hall Committee for 29 years, and this dedication was greatly appreciated and recognised, and with regret, Bill’s resignation was accepted.

8.7.2 Gareth Kempson offered his resignation as Treasurer. Gareth has found that his work commitments have increased and he can no longer remain as Treasurer. The Committee thank Gareth for his valuable contribution.

9.Election of independent examiner

Bill Fawcett agreed to take on the role and it was agreed by the committee

10.Any other business

None

11.Vote of Thanks and Close of MeetingThe Chair thanked everybody for attending the meeting and declared the AGM closed.

DRAFT ACCOUNTS

Minutes agreed as true and accurate record of the meeting

Signed…………………………………………………………………………………

Date…………………………………………………………………………………

DRAFT ACCOUNTS