WELCOME TO THE 2017 CROSS COUNTRY MEETS!!
On behalf of the West Region Athletic Association and the Physical and Health Education Department, we would like to extend our thanks and appreciation in advance to the many individuals for their assistance in convening, organizing, and early morning set-up for the 2017 Cross-Country Meets.
All races will be run on new courses this year. Please make sure that your runners are present at the walk throughs and that a teacher accompanies the students on the walk throughs.
Master Conveners:
Julianne Ross St. Clement (5307)
Richard Sloan Holy Angels (5307)
Set Up Crew:
M. Tonon All Saints
M. ScatozzaHoly Angels
F. Coscarelli OLV
Michael O’NeillSt. Clement
David PagnielloHoly Child
Julianne RossSt. Clement
Andrew Cooper St. Gregory
Steve SgroSt. Clement
A. Arduini St. Clement
R. Sloan St. Clement
A special thanks to Megan RyanLamotheand David Pagniello for their help and input to make our cross country meets much more efficient to run and to Peter Morris for his guidance and expertise.
With your assistance and cooperation we can ensure that the meets provide a safe, rewarding and enjoyable experience for all of our students.
If you have any concerns pertaining to the information outlined in this booklet, please direct them to the master conveners.
Sincerely,
Julianne and Richard
2017
WEST REGION
CROSS-COUNTRY GROUPINGS
TENTATIVE SET-UP
Divisionals:October 10, 2017Regional:October 19, 2017
October 11, 2017
October 13, 2017
City:October 24, 2017
Locations:CentennialPark (divisional & Regional)
Earl Bales (city)
MEET 1OCTOBER 10 / MEET 2
OCTOBER 11 / MEET 3
OCTOBER 13
Our Lady of Sorrows / Our Lady of Peace / All Saints
St. Gregory / St. Clement / Fr. Serra
Holy Angels / St. Benedict / Nativity of Our Lord
St. Demetrius / Ven. John Merlini / Transfiguration
St. Ambrose / Josef Cardinal Slipyj / St. Maurice
St. Angela / Holy Child / St. John Vianney
St. Louis / St. Jude / Holy Trinity
St. Eugene / Our Lady of Victory / Mother Cabrini
St. Bernard / St. Marcellus / St. Stephen
St. Andre / St. Mark / St. Simon
St. Elizabeth / St. John Evangelist / Santa Maria
St. Roch / St. Dorothy / St. Leo
St. Andrew / St. Josaphat
Revised:
June 19, 2017
VERY IMPORTANT:
***** There are new race courses this year! Please make sure that your runners are present for the walk-throughs and that a coach attends the walk-throughs with their runners.
THE STADIUM AND TRACK WILL NOT BE USED FOR OUR CROSS COUNTRY MEETS. ALL SCHOOLS- RUNNERS, STUDENTS, COACHES, AND PARENTS WILL USE THE SAME “VIEWING AREA”AS LAST YEAR. WE ASK THAT EVERYONE USE THE PAVEMENT (ROADWAY ON THE WEST SIDE OF THE STADIUM) AS THE VIEWING AREA. This location was chosen to allow maximun viewing for the beginning and ending of each race. ALL RUNNERS, COACHES, PARENTS AND SPECTATORS ARE TO STAY ONLY ON THE PAVEMENT.
THEREFORE, ALL SCHOOLS/ STUDENTS ARE ADVISED TO BRING TARPS (to lay on the ground for students to sit on), CHAIRS, BLANKETS, TENTS, ETC. THIS WILL ALLOW YOUR STUDENTS TO REST AND WATCH COMFORTABLY FORTHE DAY.
Please make sure that your runners are dressed appropriately for any type of weather on the day of your race. There are no scheduled rain dates!
We are asking that all coaches please encourage their students to use reuseablewaterbottles as much as possible.
2017 CROSS COUNTRY MEETS FORMAT
To assist you in preparing your athletes for successful participation in the cross country meets, please familiarize yourself with the instructions contained in this booklet.
1.DIVISIONAL MEETS
Location:Centennial Park
Dates:
Meet 1 October 10, 2017(9:30 am walk-throughs)
Meet 2 October 11, 2017 (9:30 am walk-throughs)
Meet 3 October 13, 2017 (9:30 am walk-throughs)
2.REGIONAL FINALS
Location:Centennial Park
Date: October 19, 2017 (10:00 am start, NO WALKTHROUGHS)
3.CITY FINALS
Location:Earl Bales Park
Date: October 24, 2017
Host:North Region Athletic Association
ORDER OF EVENTS:
4.The order of events will be the same as last year. Please read carefully!
(In determining the correct category for your athletes, use the year of birth indicated in the far right column.)
Race 1 -3000m BoysGr. 82004 (or earlier)
Race 2 -2500m Girls Gr. 82004 (or earlier)
Race 3- 2500m Boys Gr.7 2005
Race 4 -1500m GirlsGr. 42008
Race 5 -1500m BoysGr. 42008
Race 6 -1500m GirlsGr. 32009 (or later)
Race 7 -1500m BoysGr. 32009 (or later)
Race 8 - 2000m GirlsGr. 52007
Race 9 -2000m BoysGr. 52007
Race 10 -2000m GirlsGr. 62006
Race 11 -2000m BoysGr. 62006
Race 12 -2000m GirlsGr. 72005
5. Courses are the same as last year. PLEASE FAMILIARIZE YOURSELF AND STUDENTS WITH THEM.
Please ensure athletes are familiar with the race course. Refer to maps.
(Retain maps for Regional Meet).
6.TIME ANDWALK-THROUGH
Walk-throughs are an important part of the cross-country meet as they ensure athletes are familiar with the course. The walk-through for each of the four courses will be conducted by teams of marshals commencing at 9:30 AM sharp. The first race will begin at 10:30 AM. There will be NO walk-throughs for the Regional Championships. First Regional Race will begin at 10:00 AM.
7.PARENTAL PERMISSION and MEDICAL FORMS
In an earlier e-mail you received the “Cross-Country Running Parent/Guardian Permission Form” and the “Physical Activity Medical Information Form”. Please print them off and complete BOTH forms for EVERY athlete. All forms for participating athletes should be BROUGHT TO EACH MEET.
8.SAFETY
As always, the safety and welfare of participating students are of greatest concern.
Please be advised that the TCDSB’s supervision ratio is 1:10. Coaches should supervise their students throughout the day and ensure all runners are accounted for following the completion of a race. Any runner returning to their coach, after a race, with a sticker must report to the scorer’s table with the sticker immediately.
The services of a Professional Athletic Therapy Association will be available with the commencement of the race program. Injuries or suspected injuries should be reported to race officials and to the athletic therapist for the necessary treatment and notation. Runners who use inhalers and/or Epipens must keep them on their person at all times, especially while running.
9.PARTICIPATION
A maximum of 8 runners per school will be permitted to run in each divisional race. It is not necessary to enter the maximum 8 runners as only the top 3 runners in each race score points. The runners must be able to finish their designated distance during practices without walking. Adult course marshalls may remove students from the race if they feel it necessary. Runners must have a minimum of 20 training days prior to the first meet.
*New: IF MORE THAN 8 RUNNERS ARE ENTERED IN A RACE, THE WHOLE TEAM’S POINTS WILL NOT BE INCLUDED. HOWEVER, QUALIFYING RUNNERS WILL ADVANCE.
10. RUNNERS’/SPECTATORS’ AND BEHAVIOUR
a)It is hoped that the usual high standard of student behavior be maintained once again through the careful supervision by all coaches. It is especially important that the finish line area be kept clear to facilitate scoring. Please try to limit the number of students using washroom facilities at any one time. It is important that all runners, students, coaches, parents and spectators remain only on the pavement (viewing area) at all times.
b)Runners whom officials judge to have conducted themselves in a very unsportsmanlike manner: deliberate pushing, tripping, directing foul language at officials and fellow competitors, not following course markings, obstructing competitors when being overtaken will be disqualified.
c)Spectators should not be on the course. Any individual(s) interfering with competitors may cause their school (team) to be penalized.
11.CANCELLATION AND ALTERNATE DATE
If a meet must be cancelled due to extreme inclement weather, an e-mail will be sent to principals, vice-principals, athletic reps and secretaries before 8 a.m. on the day of the meet. Conveners will notify schools later in the day regarding alternate dates. Coaches are asked to check their emails just incase a meet has to be postponed due to inclement weather.
12. AWARDS
Individual awards will be given at the conclusion of each race. Team awards will be included in the information package distributed to coaches at the regional meet.
Medals:Awarded to the top 3 finishers in each race.
Ribbons:Numbered ribbons awarded to 4th through 22nd place finishers in each race.
Champion crests for winning teams (4 members) in each race.
Ribbons:Participant ribbons will be distributed in the chute as the runners complete the race.
Pennants:Champion pennants will be given to winners of large and small school groupings in each divisional meet. Champion and Finalist pennants will be awarded to the 1st, 2nd and 3rd place schools at the regional meet.Champion pennant will be awarded to the winning team in each race at the regional meet.
Plaque:Awarded to the overall winning school at the regional meet.
13. COACHES’ RESPONSIBILITIES
a) Arrive early to allow sufficient time to check in and for a good warm-up.
b)Ensure each runner is familiar with the course.
c)Maintain discipline for all students and keep your team together in a designated area.
d)Do not allow any spectators or coaches in the finish line area.
e)Make sure each runner has their label on their shirt. Please print their name clearly on it
f)Remind students to bring lunches and drinks in reusable bottles
g)Remember that the TCDSB’s supervision ratio is 1:10. Assistance with the supervision may come from parent volunteers, librarians, principals, vice-principals, educational assistants, etc.
h)Ensure all participants are properly equipped with shorts (or track pants in inclement weather),A school jersey/uniform must be worn by all runners and running shoes. Cover-ups, sunscreen, hats, and extra water are also recommended. Extra running shoes and socks are suggested. No metal spiked shoes or soccer shoes are permitted.
i)Final results will be e-mailed to your school at the end of the day.
j)Ensure runners are entered in only one race.
k)Remember to bring permission forms and medical forms. The bus list should be left at the school office. Also ensure you bring the following: kleenex, stopwatch, clipboard, pens, umbrellas, garbage bags and cell phone if possible.
l)Washroom facilities will be open at the north and south ends of the stadium.
m)Ensure that your supervisors are at BOTH washrooms during your designated times.
n)The Snack bar may or may not be open.
IMPORTANT INFORMATION FOR COACHES
Keep name tags dry and do not pin!
A)DIVISIONAL MEETS:
Name tags have been provided with the school name, 3-letter computer code, the age and sex of the runner as well as the distance of the runner’s race. Coaches need to add the runner’s name above the school name with a waterproof pen. Each participant will need only one WHITE tag for their race; ONLY USE WHITE TAGS supplied by the Physical Education Department.
B)REGIONAL FINAL:
The coach of those athletes advancing to the West Region Meet must pick up their completed stickers from the meet convenor the morning of the Regional Meet. The stickers will be complete, identifying individual runner’s name, age and race on WHITE stickers.
SAMPLE:
Jane SmithHoly Runners – HRN
11 Year Old Girl
2000m
A)HELPFUL HINT:
For your convenience, affix a colour-coded mark to the bottom right corner of each participant’s name tag so they will be easily visible on the scoring table.
SCORING FOR “DIVISIONAL” AND “REGIONAL” MEETS AND ADVANCEMENT
1.Coaches are responsible on the day of the meet for noting all their own team and individual qualifiers who will be advancing to the next meet. Results will be e-mailed to your school at the end of the day.
2. Each race is scored in the following manner for all meets:
1st place = 60 points; 2nd place = 59 points; 3rd place = 58 points, etc.
The winning school at the end of the day is the school that accumulates the highest total points.
3.All individuals will advance to the next meet if they are among the top 22
runners.
4. Schools with 3 to (no more than) 8 runners in a race are eligible for Team Awards:
a)The winning team, the team with the highest score, from each race wins 4
team ribbons or crests. At the Regional meet, all schools with a minimum of 3 runners per race are eligible to win a team award. The first three runnersfinishing in the top 60, will count towards a team score.
b)A third place runner, from the winning and finalist teams, who finishes
outside of the top 22 runners but in the top 60 in that race, also advances to the
next meet.
b)A 4th, 5th, 6th, 7th or 8th Team Runner qualifies ONLY if that runner finishes in the TOP 22.
c)A team consists of a minimum of 3 runners and a maximum of 8.
ONE Divisional School Champion will be determined for each day by adding the
scores of the top three runners from each school for each of the twelve races. Highest score wins. One “big school” and one “small school” champion will be determined each day.
ONERegional School Champion and Two Finalists are determined by adding the
scores of all entered athletes from each school in all races. Highest score wins.
QUALIFIERS FROM DIVISIONAL AND REGIONAL MEETS
*Note – You must participate and qualify in the Divisional meet to advance to the Regional meet. You must participate and qualify in the Regional meet to advance to the City meet. Previous years performances/results notwithstanding.
1.The first 22 finishers in each race will advance to the next meet with the exception of the 3rd runner of a winning or finalist team (that runner may finish outside the top 22).
2.A winning team MUST consist of a minimum of THREE runners who finish in the top 60.
3.Therefore, if a winning or finalist team’s 3rd runner finishes after the first 22 runners (i.e. 23rd, 24th, 25th, etc.) but among the top 60, that third team runner WILL ADVANCE with his/her team to the next meet. (See Example Below).
4.However, a 4th, 5th, 6th, 7th, or 8th winning or finalist team runner must finish in the top 22 in order to advance. There are no exceptions.
NOTE:
a) Only the TOP 3 runners on a team are used for scoring purposes.
b) Where 2 TEAMS are tied for qualifying to the next meet,
the position of the highest placed team runner will be used to break the tie.
SAMPLE RACE SCORING SUMMARY:
a)1st = 60 points; 2nd = 59 points; 3rd = 58 points; 4th = 57 points, etc.
b)All team scores have been totaled.
DNQ = Did Not Qualify Q= qualifier from another school
1. Q12. Q23. T-2 (DNQ)34. DNQ
2. T-113. Q24. T-1*35. DNQ
3. T-214. Q25. DNQ36. DNQ
4. Q15. Q26. DNQ37. DNQ
5. T-116. Q27. DNQ38. DNQ
6. Q17. Q28. T-1 (DNQ)39. DNQ
7. Q18. Q29. DNQ40. DNQ
8. Q19. T-230. T-1 (DNQ)41. DNQ
9. Q20. T-231. DNQ42. DNQ
10. T-221. T-232. DNQ43. DNQ
11. Q22. T-233. DNQ44. DNQ
From this race scenario:
a)T-1 totaled 152 points and T-2 totaled 151 points (from the top 3 team
finishers).
b)Three of T-1’s team advance (minimum required), even though the third
best finisher was 24th*.
c)All six of T-2’s team advance because all six placed among the top 22
finishers.
d)In this particular case a total of 23 runners will advance to the next meet
instead of the usual 22.
Cross Cross-Country Running Parent/Guardian Permission Form
School: ______
Dear Parent/Guardian:
Your son/daughter has expressed an interest in trying out for the school’s cross-country running team. Please review the information below and complete the permission form as indicated.
Cross-country running takes place outside so parents/guardians should ensure their son/daughter is dressed appropriately for the weather conditions they may encounter. Your son/daughter should have proper sun protection and an adequate supply of food and fluids for the meet day.
The practices are scheduled for the following:
Day / Time / LocationThe Cross-Country Meets are scheduled as follows:
Date / Time / Location / Type of MeetInvitational Meet
Divisional Meet
Regional
City
At times practices and/or meets take place off the school property. The following transportation arrangements may be used:
walking, school bus, volunteer drivers, public transportation, taxis
Please retain the top portion sign and return the completed bottom portion to the school.
======
Medical Information
I have completed and submitted the Physical Activity Medical Information Form
Yes No
If no, please contact the school to obtain a copy of this form. It is important that this form be completed and returned to the school prior to your son/daughter taking part in cross-country running.
I give permission for my son/daughter ______, to take part in all aspects of the cross-country running activities. In signing this form, I acknowledge the element of risk information noted on the information page.
______
DateParent/Guardian Signature
PHYSICAL ACTIVITY MEDICAL INFORMATION FORM
Dear Parent/Guardian:
Vigorous physical activity is essential for normal, healthy growth and development. Growing bones and muscles require not only good nutrition, but also the stimulation of vigorous physical activity to increase the strength and skills necessary for a physically active lifestyle. Active participation provides opportunities for students to discover and trust themselves and gain the confidence necessary to play and work cooperatively and competitively with their peers. Physical education activities at both the curricular and co-curricular level provide opportunities for students to experience the benefits of physical fitness, understand and make decisions regarding personal fitness and learn the value of physical activity in their daily lives.