CNIA Executive Board - teleconference

Date April 22 2014, 2013 12:00 – 13:30 EDT

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Chair / Patricia Rothney- President
Present / Peggy White -President-elect
Sally Remus - Membership
Cheryl Reid-Haughian – Education / Sharon Forbrigger -NS
Deb Giesbrecht - MB
Tracie Risling – SK
Leanne Currie - BC / Elaine Perrault – QC
Regrets / Rosa Hart – Communications
Tracy Shaben – Treasurer / Cheryl Olson – AB
Kate Burns - NB
Absent / Margie Kennedy- Past President
Nancy Kane – NU
Patti McHugh - Nfld/Labrador / Margaret McCormack – ON / Pamela Hussey (Ireland)
Kateca Graham (Bahamas)
Lisa Stovel-Rolle (Bahamas)
Item # / Item / Description of Outcome / Individual Responsible for Further Action & Deadline /
1.0 / Welcome and Introductions
/

Welcome and roll call

2.0 / Agenda
/ ·  Agenda accepted as circulated
3.0 / Minutes from Previous Meetings
/

·  March 10th, 2014 minutes: emailed during the meeting and will be reviewed at the May 22nd meeting

Action Items

No response from the CSNA CEO, president and president elect re: representative

4a. Tracy emailed 2 institutional members contacts to Pat and
Leanne complete
- Full launch communications complete

4b. The Fluid Surveys account obtained from Eithne but it could not

be revised to deliver survey results to Rosa. New account

created with Rosa’s email address

4e. CNIA NI position statement: we have a choice of June or Nov to get position statement approved. New contacts at CNA are Donna Dewar and Diane Clement.

4.0 / Standing Business Items
4.a / Website
-Rosa Hart/Pat Rothney / a)  Website
i.  Update - website development team has a few outstanding items. Meeting this afternoon for final review. Ready for launch. Approval form group to move forward.
ii. Phase 2 – web developer says is ready. Larger work effort than initially thought. Balance and content load dollars to be sent. Detailed scoping for phase 2 to be done to complete the education and communications portions of the website.
4.b /

Not For Profit (CNCA)

-Patricia Rothney

/ ·  Not for Profit CNCA – semifinal documents almost ready for membership. Lawyers who were working on this are moving to a another law firm who specialize in not-for-profit work
·  Approval from group to stay with present lawyers instead of starting out new
4.c / CNIA Strategic Plan 2013-17 development update - Peggy White / ·  CNIA Strategic Plan 2013-17 - Peggy to set up meeting after web launch
4.d / CNIA Journal strategic efforts to re-establish update – Margie Kennedy / ·  CNIA Journal – meeting Lynn, Pat, Peggy and Margie in attendance. Proposal with Longwood’s for a partnership. Further investigation required. Margie will then reestablish efforts to reestablish journal.
·  Leanne Currie wishes to be involved in future discussions
4.e / CNA NI Position Statement redevelopment update – Patricia Rothney / ·  CNA NI Position Statement redevelopment update - on hold – November 4th meeting deadline / Pat: Schedule a meeting to begin work on this once the webpage work is done.
Infoway Nursing Reference Group – Peggy and Pat / ·  Infoway Nursing Reference Group update – there has not been a meeting since Feb. Next meeting Friday April 25th. Sally to represent Pat & Peggy at this meeting. Discussion re: survey
6.0 / Reports
6.a / Jurisdictional reports / BC – BC Nursing Informatics s Association. Stand alone and not-for profit position and affiliated with ARNBC. Just starting off – putting not-for profit documents together. Just in the Initial stages.
AB – No Report
SK - progressing with revitalization of SNIA. Monthly meetings scheduled. Face-to-face in person at provincial nursing meeting to occur. Updated constitution and bylaws. Struggling with volunteers.
MB - WebEx of the eRenal application planned for this Monday. Upcoming executive meeting to plan education strategy/workshop in Sept/survey, etc.
ON – No report
QC – planning AGM for next May 15
NB – No Report
NS – organizing AGM for June. Modified bylaws in last couple of months. Struggling with new executive membership. Diane McLean will be the new voted in representative to CNIA.
NL: No report
NU: No report
International: No reports. / Pat: Share the CNCA documentation when available
6.b / Treasurer & Membership
·  Tracy Shaben / ·  April financial spreadsheet including all expenses & revenue by month reviewed
·  History of income tax not filed for 7 years 2004-2011. All filing is current up to and including 2012 and we are in good standing with the CRA.
·  Need to file for this year. Estimate 2013 T2 & GST would be between $1300~$1400. Approval given to spend money for filing.
·  Discussion re: finding accountant/financial workforce to do work pro bono for future tax filings. Will attempt to find someone to file for less, however, CNIA will honor their commitments and move forward with filing this year.
·  Student was to do environmental scan on association fees through the CNA Network of Nursing Specialties. / Peggy, Leanne and Pat to inquire of contacts re: accessing a pro-bono accountant for the CNIA
Tracy to provide a few bullet points of the responsibilities for this role
Peggy & Pat: Develop survey and send Fluid surveys link to CNA who will distribute to the Network.
6.c / Education
·  Cheryl Reid-Haughian / ·  The education sub-committee have met. Looking at WebEx series. Survey feedback taken into account – A) Pan Canadian Health record and clinical plan. B) Best practices & lessons learned from implementation perspective. C) NINI Bootcamp elements. Planning for June, Sept and November for WebEx ~ during the noon hour (Monday – Thursday).
6.d / Communications Strategic Planning
·  Rosa Hart / ·  Rosa not available. Query to support obtaining a secretary for organizing meetings, minutes, etc. Non-paid position – had been written into the bylaws as an extra position. This position would report to Rosa. Would be a functional role. Discussion re: voting rights ensued and yes – this role would hold a vote.
6. e / Membership
·  Sally Remus / ·  number of deficiencies noted on website – on priority list for functionality
7.0 / New Business
7.a / ·  Membership Fees partnership with ANIG – offline meeting with Directors. AB would like to have: Option1 - harmonized fees for Alberta NI members and CNIA or Option 2 - have CNIA as a link on the website.
·  CNIA Exec Board chose option 2 for now. Need to understand the impact of not-for-profit legislation. Open to discussion and consideration in the future. Suggestion to take question to AGM.
7.b / IMIA NI2014 Funding Request / ·  Based on dollars from COACH and Canadian Association School of Nursing (CASN). Proposed support would be $1000. Waiting to hear about contributions from other organizations. / Pat to confirm with Lynn regarding whether COACH and/or CASN are contributing; and bring this back to the Board.
7.c / AGM / ·  Costs and Funding request to CNA – pay for full day of Wi-Fi – $495. Total: $1344 for cost of AGM.
·  Preference of the Exec Board is to be onsite at eHealth venue due to accessibility. Will approach a couple of organizations for further donations.
·  Include support for ongoing AGMs in the discussion with COACH (see 7.d) / Leanne to follow up on Inspirenet and check on our ability to embed our teleconference line into the event
Pat to seek funding support from key partners – CNA & Infoway
7.d / Strategic Discussions with COACH / ·  Don Newsham, COACH CEO approached CNIA to meet to discuss opportunities for greater collaboration and shared priorities.
·  Pat, Peggy, Lynn & Margie will meet with,Don to explore
·  Meeting being scheduled for before next CNIA Exec Board meeting / Pat to report back to the Board with meeting results
7.e / 2nd Annual NI day May 12 2014 / ·  2nd Annual NI day May 12 2014 – request CNA promote this through web page, put on social media, etc. / Peggy
7.f / Exhibitor Request for August Conference / ·  Exhibitor Request from Patient and Family Centered Care Conference – in Vancouver Aug. 6 – 8. Booth costs $1800 dollars.

·  Determined we are unable to do this at this time

/ Pat to notify conference planner with this decision
7.g / CNA Biennium / ·  Deb Giesbrecht and Pat Rothney will be representing CNIA
·  Have a booth – discussion ensued re ‘SWAG’ ideas – Elaine: keyboard brush, Leanne ?,
8.0
Adjournment / Meeting adjourned at 13:25 EDT
NEXT MEETING: Monday May 20th, 2014 at 12:00 noon EST
Respectfully Submitted: Pat Rothney & Deb Giesbrecht

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