Weekly Truancy Verification Checklist

Dillon School District Four Technology

Weekly Truancy Verification Checklist

Fax to the Technology Office (774-1214) each Thursday

Initials of person completing steps below when completed.

Note:

• Students with attendance problems grades PK-5K should be addressed at the school level.
• Please refer to information included on link below in reference to attendance intervention, parents and community services etc.

1. PowerSchoolDillon Reports>Attendance

• Run Consecutive Days Absent Report (3 Days or more) _____

1. When report runs, click on student name and print screen for Attendance Intervention Person to review to begin Truancy Intervention Plan. ____

1. PowerSchool>DillonReports>Attendance

• Run Attendance Frequency Report: 5Day minimum> (to get cumulative absences) _____
• Grades 1-12: Choose Daily for all day absence/tardy
• Codes to include: T,A,C,D,E,F,M,U,Z
• Grades 6-12: Choose Meeting for period absence/tardy
• Codes to include: T,A,D,E,F,M,U,Z
• Students with excessive partial day absence/tardy in period attendance are to be considered as potential truant students, but not to be coded with the absence code of “truant” in attendance or incident management truancy.
• Suspensions should not be counted toward truancy.

1. When report runs, click on student name and print screen for Attendance Intervention Person to review to continue with Truancy Intervention Plan. ____

1. Attendance Intervention Person reviews above reports and will give the Attendance Secretary names of students that need 3 and 5 day attendance letters to be sent to parent/guardian ______

1. 3 Day Attendance Letter sent to parent/guardian (unexcused/unverified absences) based upon information received from Attendance Truancy Intervention Person. ____

• Print letter from PowerSchool; Attendance Intervention Report (Letter to be used when the Attendance Intervention Plan needs to be written
• TRU1 Code has been entered in PowerSchool Incident Management once student has reached the Truant Level.______

• Print Letter from PowerSchool; Attendance Report (General letter to be used for potential attendance issues)
• TRU1 Code has been entered in PowerSchool Incident Management once student has reached the Truant Level. _____

1. Phone calls made to parent/guardian in regards to 3 and 5 Day unexcused/unverified absences. _____

1. The following documentation must be filed in a manila folder for each student:

• Copies of 3 and 5 day letter sent to parent/guardian
• Completed student truancy tracking form

1. When Attendance Intervention Person refers students to the Attendance Supervisor, the following information must be attached to the Attendance Referral Form. _____

• Copies of 3 & 5 day attendance letter/phone call sent to parent/guardian (unexcused/unverified absences)

• Dillon Reports>Incident Management: Student Discipline Summary Report

• Current Grades:

• Student Truancy Tracking Form

1. PowerSchoolDillon Reports>Attendance

• Run Attendance Frequency Report: 5Day minimum> (to get cumulative absences) _____

• Grades 1-12: Choose Daily for all day absence
• Codes to include: T,A,C,D,E,F,L,M,U,Z
• Grades 6-12: Choose Meeting to get period absences/ tardies
• Codes to include: T,A,C,D,E,F,L,M,U,Z

1. When report runs, click on student name and print screen for Attendance Intervention Person to review student attendance to file a truancy petition for court action. _____

1. Attendance Intervention Person reviews above reports and will give County Attendance Supervisor copies of documents needed to file truancy petition. ______

• Letter(s) printed and TRU1 code has been entered in Incident Management Truancy in PowerSchool. ______
• TRU2 Code has been entered in PowerSchool Incident Management once once student has reached Habitual Truant Level. _____

• Attendance Referral Form ______
• Intervention Plan with result, actions and signatures _____
• Student attendance record _____
• Current year student grades ______
• Copies of conference letters, must make more than one attempt to schedule a conference ______
• Phone log ______

1. PowerSchoolDillon Reports>Attendance

• Run Attendance Frequency Report: 5Day minimum> (to get cumulative absences) ______

• Grades 1-12: Choose Daily for all day absence
• Codes to include: T,A,C,D,E,F,L,M,U,Z
• Grades 6-12: Choose Meeting to get period absences/ tardies
• Codes to include: T,A,C,D,E,F,L,M,U,Z

1. When report runs, click on student name and print screen for Attendance Intervention Person to review student attendance to file a contempt of court petition with the court. ______

1. Attendance Intervention Person reviews above reports and will give County Attendance Supervisor copies of documents needed to file contempt of court petition. ______

• TRU3 Code has been entered in PowerSchool Incident Management once student has reached Chronic Truant Level. _____

Rev. 1/12/20151