Board of Directors Meeting
Transition to 2017
January 11, 2017
10:00a.m. to Noon.
Meeting Minutes
Location: Fabulich Center, Port of Tacoma
Skype: 360-407-3818 #669455
Board of Directors* / Present / Absent / RemarksJosh Klika, President / X
Rena Jackson, Vice President / X
Susan Knotts, Treasurer / X
Jeff Peterson, Recording Secretary / X
Theresa Teschlog, Membership Secretary / X
Sue Ownby, Immediate Past President / X
Mark Little, Education and Research / X
Jessica Smith, Public Relations, Marketing and Elections / X
Special Committees / Present / Absent / Remarks
Sarah Yeckley, Reverse Trade Show / X
Sue Ownby, Regional Conference / X
Heidi Bohl, News Letter / X
Diversity
Craig Bush, Charity & Philanthropy / X
Guests
*Voting Members
1. President’s Report –Josh Klika
· Annual reporting forms.
o Due January 31st.
§ Chapter Leadership Reporting Form (reporting names of Board Members to National). Josh is tasked with updating this.
§ Chapter Member Data Form. Theresa has the information to provide to National.
§ Chapter Seminar Agreement. Josh has completed this.
o Due March 1st.
§ Chapter Financial Form. Susan is tasked with updating this.
§ Group Exemption Update Form. Susan is tasked with updating this.
o Due May 15th.
§ Chapters 990 or 990N via email. Susan is tasked with this.
· Committee List Review
o Please update the list of your committee members and provide to Josh as soon as possible so he can have appropriate certificates completed in time for the honor and awards gathering.
· Pending Approvals
o Leadership Symposium - Theresa and Susan are signed up! They are responsible for securing their airfare.
o Chapter Manager Training – Jessica and Susan can attend. Need to register by the end of this week to save $100 with the early registration discount.
· Procurement Month
o Working with Mark and his Education team to secure an event for the end of March. This would not have to be in Bellevue again. Mark will look at other possible locations that can host about 100 people.
· Strategic Plan
o Our existing plan expires this year. Spring is busy, suggest planning a meeting for August for the Board to gather and update. Tacoma would be an ideal location.
2. Vice President’s Report – Rena Jackson
· Manager and Buyer of the Year Education Scholarship.
o The Board approved awarding this scholarship at our last meeting. It was discussed how this award would be structured. The Board decided to it needs to be applied to an official NIGP class or event. There should be a time limit of about 2 years to use the funds, or it would become hard to track.
o The parameters of the scholarship will be noted with the certificate presented.
3. Treasurer’s Report – Susan Knotts
· The 2017 proposed budget was presented. Will need to incorporate a forum scholarship. The proposed budget for 2017 will be presented to the members for approval at the Honors and Awards meeting.
4. Recording Secretary’s Report – Jeff Peterson
· Taking notes!
5. Membership Secretary’s Report –Theresa Teschlog
· No updates from the last meeting.
6. Past President’s Report – Sue Ownby
· None.
7. Guests: None.
8. Standing Committee Reports:
· Education and Research Committee – Mark Little
o Updated training calendar is coming out soon. Fundamentals of Leadership training is coming up in April. Look for opportunities to sign up soon.
· Public Relations, Marketing, and Elections Committee– Jessica Smith
o Welcome back! Looking forward to Chapter Membership training.
9. Special Committee Reports:
· Reverse Trade Show Committee – Sarah Yeckley
o The PTAC Regional event is on, March 8th and 9th. Not much to update since the last meeting.
o This conference will be discussed at the Honors and Awards show.
· Regional Conference – Sue Ownby
o Josh noted that Sue recently sent out an email with sponsorship package and a save the date for the upcoming conference.
· Newsletter Committee – Heidi Bohl
o No report.
· Diversity Committee -
o No report.
· Philanthropy/Charitable Events Committee – Craig Bush
o Looking to participate in the Agency Challenge this year, late March or early April. Will post information when available.
o The Thurston Food Bank had good turnout. Looking into coordinating similar events in the Thurston County area. Northwest Harvest is getting to be more difficult to schedule.
10. New Business:
· Proposed education scholarship for the NIGP Forum. Discussion held around providing an opportunity for Chapter Members to win an all-expenses paid trip to the annual NIGP Forum. The discussion focused around an essay or article, with the best one offered the award. The decision was made to structure opportunity around an article. Participants will submit an article they feel is worthy of being published in the National NIGP Newsletter. The articles will be screened by the Scholarship Committee who will then present the top articles to the Board for a vote. The article that the Board chooses to be presented to National for publishing will win the trip to the NIGP Form. All articles can be used in our Chapter Newsletter.
o Josh made the motion to approve a budget of $2,500 for a scholarship opportunity for a paid trip for a WANIGP Member to the NIGP Forum. Mark seconded. All were in favor, none opposed. Motion carried.
· Planning session for the Honors and Awards held immediately following the Board meeting.
11. Next Meeting(s): Honors and Awards Meeting January 19, 2017. Standard Board meeting January 25, 2017 at 10:00a.m.
12. Adjourn – 11:45a.m.
Published: 1-23-17