RAP Advisory Board

December 6, 2016

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WASHINGTON COUNTY RAP ADVISORY BOARD

MEETING MINUTES, DECEMBER 6, 2016

Chairwoman Summer Robertson called the RAP Advisory Board to order at 12:00 PM on Tuesday, December 6, 2016, in the Conference Room of the Washington County Administration Building, 197 E. Tabernacle St., St. George, UT. Those in attendance were: RAP Advisory Board; Summer Robertson, Gary Sanders, Doug Caputo, Todd Jones, Allison Hunt and Richard Kohler. Others in attendance included Gary Payne of The Stage Door, Deputy County Attorney Brian Graf, Clerk/Auditor Kim Hafen and Deputy County Clerk Cheyenne Bentley.

WELCOME:

Summer Robertson welcomed everyone in attendance.

APPROVAL OF MINUTES: NOVEMBER 15, 2016

Motion: Motion by Todd Jones to approve the minutes of November 15, 2016 as presented. Motion seconded by Doug Caputo and carried by a unanimous vote.

BOARD MEMBER RECOMMENDATIONS FOR FUNDING

Gary Payne, a representative of The Stage Door, wanted to further explain details of The Great Circus Caper project. The Board had concerns that the only source of funding listed in their application was coming from the RAP Board and questioned if The Stage Door only receives a portion of requested funds whether the project will be completed. Mr. Payne explained that he has not set an amount to be paid to the technical crew and adjustments can be made where necessary in order to ensure the project is completed.

Initially, the Board voted not to consider the Circus Caper project; however, with the clarifications made by Mr. Payne, would like to consider the project for a partial amount of requested funds.

Motion: Motion by Gary Sanders to reconsider The Stage Door- Great Circus Caper project for funding. Motion seconded by Summer Robertson and carried by a unanimous vote.

RAP Board member Richard Kohler clarified some additional findings regarding The Mesa’s application. Although, The Mesa did have their 501c3 it was under the name ‘Redrock Mesa’. Initially, the Board agreed to consider their application further but after several items remained unclear on their application, the Board decided not to consider their application for funding at this time; however, will encourage them to apply in the future.

It was determined to award funding based off of $375,000 being available, which was a conservative number as the projected number is slightly higher. Each board member assigned an award amount corresponding to each applicant that was considered for further funding. The figures were based off of the amount requested, clarity of the application, artistic merit, and overall need. An average of each board member’s assigned figures was then used to calculate the overall awarded sum. There were several slight adjustments made to ensure numbers were whole.

(See attached reconciliation spreadsheet)

The recommended amounts will go before the County Commissioners at their December 20, 2016 meeting. After the recommendations are approved, letters will be sent to all applicants detailing whether or not they received funding and how to proceed. Several applicants receiving funding will have stipulations attached to the received funding; those stipulations will be outlined in the award letter as well.

Motion: Motion by Richard Kohler to Recommend the Approved Amounts to the Washington County Board of Commissioners. Motion seconded by Gary Sanders and carried by a unanimous vote.

As this was the final RAP Tax Advisory Board meeting with the current board, Doug Caputo expressed thanks to all members and advised that the grant reporting process be stricter with how applicants report received funds. Mr. Caputo also stated that in the following years, awarded funds should be heavily tied to how well the grant report form is completed, the overall completeness and detail of the application, and the use of the RAP logo in printed and advertised material. This will ensure a stronger and more efficient application process.

SCHEDULING OF NEXT MEETING

Next Scheduled RAP Meeting: TBD

Having no other business, the RAP Advisory Board Meeting was adjourned at 1:45 PM.