WALNUTMOUNTAIN MONTHLY BOARD MEETING

MARCH 17, 2012

Board Members Present: Max Holstein, Jeff Long, Don Nickle, Susan Harden, Jim Sweat, Greg Foster, Bunny DeMeo, Nicole Hawthorne, Evelyn Schoonejongen.

Staff Present: Twila Knowles Staff Absent: Gerald Spavins

The WMPOA Monthly Board Meeting was called to order by President Max Holstein at 9:00 A.M. at the Clubhouse. MOTION made by Bunny DeMeo, seconded by Jeff Long to accept the Minutes of the February 18, 2012 Monthly Board Meeting. MOTION PASSED.

COMMITTEE REPORTS:

SAFETY & SECURITY- Jeff Long

Max, Lee and Jeff have met with the Sheriff concerning vandalism and the Sheriff's Department agreed to provide periodic patrolling of the neighborhood. Don reported another instance of vandalism on the Plexiglas at the sign board by the mail house this will be replaced by the maintenance with Lexan a form of Plexiglas but stronger. Twila will inform Gerald.

Board Reductions - Jeff and Jim Sweat looked into this and felt that the Board should remain as is due to the extreme measures it will take to make any changes; the remainder of the board concurred and the issue has been dropped.

Trail cameras - Don asked about the use of trail cameras for security purposes. Max may possibly use one of his own trail cameras in an area to see what type of pictures result.

Activities Bunny and Jeff held a meeting Friday, March 16th for anyone interested in sharing ideas on things to do to bring community together. Many ideas had already been tried. Lois Hoffman suggested a Block Party for the entire community and it was decided to try this late afternoon after the April 21, 2012 Property Owners Meeting. Another idea was a wine tasting party. Concerns about liability were relayed. Max will check with the owner of the vineyard and bring information back. At this same meeting Lois Hoffman told Jeff there was $1200.00 available to purchase a television out of the Walnut Mountain Garage Sale account. This could be used to hold sports events. Decision made that Jeff and Greg will be the persons in charge to look in purchasing a 60" plasma television and also to decide which cable package or wireless to be purchased at the best price.

Architectural Control Committee

Don reported that the committee feels changes should be made to the ACC Rules but need to further investigate as to not create any grandfather's in conditions.

After discussion regarding a home that started a roofing project without ACC approval, Don made a MOTION to fine the owner $500.00 for not obtaining the proper approval, Seconded by Jim Sweat. Further discussion followed. MOTION FAILED. MOTION made by Jeff Long to fine the owner of F300 $100.00 Seconded by Nicole Hawthorne. MOTION PASSED.

Max informed the Board that he had received an e-mail from Rebecca Stambaugh regarding the letter she had received regarding the tree cutting and fine. Max will forward e-mail to all board members and this will be handled at the next meeting.

Recreation Committee - Bunny DeMeo

Jeff covered most of what had taken place at the meeting Friday. We will be having the Block Party after the April Walnut Mountain Property Owners meeting. More information to follow.

There will be a Flea Market held in the camp grounds June 2nd from 10:00 am to 3:00 p.m.

Recreation Committee will sell hotdogs, chips and drinks. Reservations are on a first come basis and an ad will be placed in the Times Courier.

Another idea mentioned as interest would be a computer class.

Communications - Nicole Hawthorne

Nicole reported the website was down temporarily for color changes. Nicole is working with Shyla on the newsletter. Any articles sent to Shyla should be sent to Nicole as well. The April newsletter will give residents the opportunity to receive further newsletters via e-mail and they will be taken off the mailing list. Old website will be taken down. Nicole will handle this with Marlin.

Executive Committee Reports

Property Managers Report - Report attached - Max followed with update

Max reported that they had to replace a pump for the pool (cost $5185.00) This new system is much more efficient.

Hot patch repairs - We will need to contact company to actual have them see what needs to be done, get a price and do a section at a time.

Greg inquired as to a time line regarding the dam. Max has bid from engineering firm for $20,000 to be the engineering firm on site, and putting out bids for the actual work. Nothing will be done with this until we decommission the water system probably sometime in April. Greg felt that if there were no time requirements for project this should not be considered in this calendar year.

Treasurers Report - Greg Foster

Tracking petty good on all things. We have 655 paid in full assessments toward the 805 that the budget is based on. Greg investigated the use of a debit card for some expenses that come up rather than personnel using their own money or credit cards. MOTION made by Greg that we proceed to acquire a debit card to be used against our operating expense accountSeconded by Evelyn Schoonejongen MOTION PASSED. Greg brought up the possibility of accepting credit cards for payment of assessments. Looking into VISA and Master Card. Twila with investigate further. Also quarterly payments and looking into pay pal with the website.

Old Business - Action List

1. Ongoing

All others on list were handled.

New Business

Locks were changed at the clubhouse and also the tennis courts.

Adult lap swimming. Requests for adult lap swimming prior to opening of pool. The time would be from 7:45 a.m. to 9:15 a.m. This would be on a sign up basis. Max will ask Jeannie Thompson to take care of this. Also possibility of water aerobics at the same time. Max will put an article in the April newsletter.

Replacement of board members. Two names were submitted. Billy Bearden and Paula Davis. Decision made to replace the year term that will expire July, 2013 only. Paula Davis was elected. Jeff will contact her. Jim Sweat will be placing an article in the upcoming newsletter encouraging residents to consider the Board. Four positions will be up in July. Once candidates have made themselves known we can inform residents through the phone system, e-mail and the website.

MOTION made by Max Holstein, seconded by Bunny DeMeo to adjourn to Executive Session. MOTION PASSED.

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Max Holstein, President Evelyn Schoonejongen, Secretary