W.M.H.A Executive Meeting

W.M.H.A Executive Meeting

August 23, 2017

Attendees:

Alan Deane

Marcus Ryan

Chantelle Detert; departed @ 8:57pm

JoLyn Pashko

Ian Martinot

Bonni Christie

Dave McDonald

Tricia Faulkner; departed @9:01

Lyndsay Perkins

Garry Lee; departed @ 8:35

Meeting called to order @ 7:00pm by Alan

Motion to adopt agenda as presented by Alan. Motion carried

Motion to adopt minutes from July 22nd, 2017 meeting made by Alan. Motion carried

Motion to amend information in VP1’s report to VP2’s report made by Alan. Motion carried

Visitors & Delegates:

-Garry Lee

Old Business:

-N/A

Presidents Report:

-See New Business

VP1 Report:

-Accepting applications for Bantam A & Midget Coach, looking at potential PeeWee coach

-Investigating idea of 2nd bantam teamissue no ice time for 2nd team

-Dave would like to have more time to see if there is interest from more kids

-2ndMidget team there has been no interest

-Checking Clinic September 10th -14 registered

-Dave to speak with Brad Greenly

VP2 Report:

-Met with Novice director re: coach applications

-Spoke with potential coaches- more applications have come through

-Still no initiation director, Atom director Clint Fowler

-Socks & jerseys organized- looking at socks from United Cycle and jerseys from Stitch n Time

-Tricia to collect numbers /prices and send email out to board for discussion before purchasing

Secretary report:

-Laura Davey resigned, but will stay on as bookkeeper and such will liaise with association to maintain financials. She has volunteered to deal with society info, AGLC

-Lyndsay Perkins volunteered for position

Registrar report:

-Bantam- application sent to apply for oversize team

-Overage application put through

-4 refunds

-Kidsport- 2-4 family’s needing. Names not to be listed on reports

-Registrations NSFs by September 30th

-Female team ~14 players

-SANC #’s- pending Michelle

-Bantam A tryout refunds ~$35.00- hold on motion until status of Bantam

Motion made to refund the following registration fees of $50.00 & $100.00 by Chantelle. Motion carried

Motion made to refund female conditioning camp fee of $85.00 by Chantelle. Motion carried

Motion made to refund Peewee registration of $368.34 made by Chantelle. Motion carried

Treasurer report:

-Bonni still has no signing authority

-Names to be taken off- Add Bonni and Marcus

-Bonni and Marcus to take steps to gain signing authority

-Advertising/Ramp cheques paid~ $615.30

-Still looking for sponsor for Midget AA team ~$1500.00-Bonni to speak with Laura/Robert to obtain sponsor list

-Chantelle to look into licensing and legalities of RAMP to have treasurer to obtain access

-Both Chantelle and Bonni interested in more training on RAMP

Motion made to pay bills totaling $302.40 for advertising made by Bonni. Motion carried

Public relations report:

-Holiday Inn Express stated that they would like to become a hotel sponsor for WMHA

-Microhotel currently the hotel sponsor listed on website

-Bookings with them would accumulate points to be used toward monies and/or gift cards that would go back to WMHA

-JoLyn to speak with them

-Picture day ~ October 26 – JoLyn to confirm details

-Some board members having issues with emails ie: wrong names appearing as well as VP2 not receiving

-Facebook account to be deleted

-JoLyn and Bonni to look into creating a page for only information purposes.

RIC Report:

-No practice schedule yet

-Referee clinic Sept 9th- 23 registered

-RAMP- see New business

Game & Conduct Report:

-No carryover suspensions

-Dave to send Michelle’s (from district) email to Marcus

New Business:

1. Strategic Plan

-Alan to speak with Heather to insert WMHA on page 1 of document

-JoLyn to put on website once revised

Motion made to accept the strategic plan document for Whitecourt Minor Hockey Association made by Alan. Motion carried

1. Cheque for NAI (Northern Alberta Interlock)

-Atom, Peewee, Midget and Bantam to be a part of it

-Requires a cheque for $1600.00

-Bonni to issue cheque

Motion made issue cheque for $1600.00 for NAI made by Alan. Motion carried

1. Release of Initiation Player

- Initially WMHA thought it was a definite no re: releasing of players, but Hockey Alberta states they will release if parent/player has the support from home association

-WMHA has no policy on release of players or committee to decide

- Members not sure what impact it will have on WHMA

Motion made not to release any initiation or novice player in our association unless we do not have room for them to play made by Ian. Motion Carried

1. NAI requirements

-Team list form is filled out

-Volunteers need criminal record check-Lyndsay to draft volunteer letter

-Deadline for volunteers to complete- November1/17

-Alan will attend meeting September 9th

1. Bantam Goaltenders

-Goalie in Onoway interested in playing in WMHA- is there a subsidy that can be offered for recruitment

-Possibility of Peewee Goalies moving up to fill vacant goalie spot

Motion made to have player pay 50% of fees upfront, and family will be refunded amount at the end of season made by Marcus. Motion carried

1. Tryouts

-Dave would like to look at changing tryout process Atom/Peewee

-Communication will be imperative if processes changes

-Tryout policy guarantees two skates

-Subcommittee made up of Dave, Marcus, Tricia, Chantelle, and Garry

-Issue with allocating time and ice for tryouts & exhibition games

Motion made to form subcommittee to develop new tryout processes made by Dave. Motion carried

Motion made to have tryouts for “A” team and separate tryout for “B” teams made by Ian. Motion opposed

Motion made to hold one large tryout for all Atom/Peewee levels. All players will be evaluated at this time. Team A will be selected and remaining players will be placed on remaining teams based on that evaluation made by Dave. Motion carried

1. RAMP assigning

-Referees are able to use system to select games for the year

-All receipts for payments will be easily accessed

-Ian will be able to make changes to schedule

-$300.00/ annual fee

Motion made to support WMHA using RAMP referee assigning program made by Dave. Motion carried

Next meeting: October 4th @ 7pm, Arena Meeting room

Meeting adjourned @ 9:22pm

Minutes taken and prepared by Lyndsay Perkins