5

*Voting/Alternate membership:

Administrators (2) / Faculty (3) / Classified (3) / Student (2)
*S. Guarino, Chair / P / * D. Jenkins / A / M. Dumas / P / Amy Bowen / P
P. James-Hanz / A / * C. Nance / P / *F. Madore / A / William Albert / P
* G. Reams / A / A.Uckert / A
*A. Sanchez, Chair / P
S. Cason / P / *Voting Member
J. Bennett / P / P= Present
M. Castellanos / P / C= Via CCC-Confer
N. Abbondanza / P / A=Absent
A. Randhawa / A
M. Reyes / P
ITEM / DISCUSSION/COMMENTS
Opening of Meeting
Susan Guarino /
Call to order:
·  Approval of Minutes for Oct. 22, 2010 – / approved Anthony, Mark
·  Additions to the agenda
Nursing Department Request to Stephanie
·  Welcome and Organizational Items
Disruption Report
IT / No Disruptions since our last meeting on October 22nd.
·  Justin finished reporting on the Sept. 30th Disruption issue which was centered around a brown out in the area from a lightning storm which knocked out one of our Ethernet devices. It was reset and came back up. First time this device has froze in last 5 years. No further resolution recommended. Susan moves to approve this disruption as resolved. ICTC filed complete.
·  Justin reported on the Oct. 26th-27th Disruption of the Menifee Internet Connection for Student Network. The Student Network was moved to the DS3 Network while Verizon was making repairs. This was none of our equipment. Backup went into place within 3 – 4 hours. This was confusion on Verizons part in their paperwork because of upgrades we have been doing. Service was restored with their apologies. No further resolution recommended. Susan moves to approve this disruption as resolved. ICTC filed complete. Mark questioned whether we had to contact Verizon of the outage but they were aware of the disruption.
Susan mentioned there is a planned outage during break time for SCE on Dec. 30th. They are doing maintenance to main connectors that go to campus. Justin will be taking servers down. Susan to follow up with Brian T. and putting out notice on Eagle Advisor.
BlackBoard Standing Report
Nick / ·  Nick gave a report on Blackboard running fine and user patterns the same. Mid day during week approx. 1200 – 1300 users on system.
Set up meeting with Nick, Fred and Susan for purchases of Wild Card Certs.
Web Page Guidelines / ·  Tabled

3 P:\Committees\Information, Communication and Technology (ICTC)\2010-2011\Agenda and Minutes\Minutes Dec. 10, 2010.doc 1/4/2011

Email and Disk Storage Cleanup Susan, Anthony, Amelia / ·  The date set for email and disk storage cleanup will be Ground Hog Day February 2nd, 2010. Amelia had great ideas about a website. Susan shared new organization and outline on IT website created by intern which will feature links for email management, administrative procedures etc. Mark suggested we send out a ‘Tip of the Month’ email suggesting email clean-up tips. Anthony reported there are 220 Associate Faculty users that have not logged in within the last 6 mo. and is in the process of cleaning out their inboxes and freeing up space.
AP 6506 Use Of College Email
Susan / ·  Susan gave the First Read of this AP and suggests that a retention policy be added to this procedure. There was discussion about retention of emails from students to faculty and also about public information requests. Need an action plan on how to save emails and what the districts responsibility is and what the IT departments responsibility is and what the users responsibilities are.
Under Retention in the policy it is suggested to delete the third paragraph. In second paragraph change wording to read ‘email messages older than 240 days are deleted and unrecoverable from the system’. Any suggestions before next meeting and second read are welcome.
AP 6518 Printer Management
Susan / ·  Susan reported that the purchasing department was able to quantify the thousands of dollars the district spends on printers and supplies which is approx. $30,000. Xerox along with other companies has approached the college with print managed solutions where they provide the printers for free on a 4 yr. rolling cycle where 25% are refreshed each yr. This brings all the printers under specific guidelines where they use the same toners and consumables and on the same preventative maintenance cycle. The contractual obligation is that they provide all the consumables which is how they make their money back. If the district moves in this direction that is why we need an AP around print management. Susan gave the first read of this AP. This management system provides a software tool to see usage of the printers for auditing purposes. Need to explore setting all printers to duplex mode. Justin suggested orders for printing through the print shop should be identified with our college logo. Need to work together with print shop on their AP also.
Technology Plan
Susan / ·  Susan suggested setting a date for a 4 hour retreat to work on IT technology plan guide in Jan.
Review and Report on Action Items
Old/New / ·  Susan – SIRSI System – form sub task force for short term issues and long term plans
·  Mark, Justin, Fred – audit and put together report on Port Security for Fall
·  All – review Accreditation and MP on the / ICTC website
·  Stephanie, Susan – look into website fly outs
Next Meeting / ·  Meeting Adjourned
Next Meeting: Friday January 28th at 10:30am Room 205 PCR / Room 851 MVC

3 P:\Committees\Information, Communication and Technology (ICTC)\2010-2011\Agenda and Minutes\Minutes Dec. 10, 2010.doc 1/4/2011