Visa Process Document

Visa Process Document for Malaysia

Table of Contents

About the Country

Culture

Languages

Types of visas for travel

Required application formats

Documents Required...... 4

  • Business Visa...... 4
  • Work Visa
  • Dependent Visa

Process

SLAs...... 6

FAQs

About the Country

Malaysia is a federation of 13 states in Southeast Asia, formed in 1963.

  • West Malaysia (or Peninsular Malaysia) on the Malay Peninsula shares a land border on the north with Thailand and is connected by the Johor-Singapore Causeway and the Malaysia-Singapore Second Link to the south with Singapore.
  • East Malaysia occupies the northern part of the island of Borneo, bordering Indonesia and the Sultanate of Brunei.

Although historically dominated by the Malays, modern Malaysian society is heterogeneous, with substantial Chinese and Indian minorities.

The country is generally warm throughout the year with temperatures ranging from 21° to 32° Celsius in the lowlands. This can however be as low as 16° Celsius in the highlands. Annual rainfall is heavy at 2,500mm (100 inches). On a rainy day, thunder and lightning often accompany the heavy downpour which normally lasts for about an hour or two. The high humidity level at 80% throughout the year favors light and sweat-absorbent material like cotton for daily dressing.

Generally, Malaysia has two distinct seasons. The dry season occurs during the south-west monsoon from May and September. The northeast monsoon brings the rainy season to the country during mid-November till March.

Culture

Malaysia is a multi-ethnic, multi-cultural and multilingual society, consisting of 65% Malays and other indigenous tribes, 25% Chinese, 7% Indians. The Malays, which form the largest community, are all Muslims since one has to be Muslim to be legally Malay under Malaysian law.

The largest indigenous tribe in terms of numbers is the Iban of Sarawak, who number over 600,000.

The Chinese population in Malaysia is mostly Buddhist (of Mahayana sect), Taoist or Christian. Chinese in Malaysia speak a variety of Chinese dialects including Hokkien/Fujian, Cantonese, Hakka and Teochew.

The Indians in Malaysia are mainly Hindu Tamils from southern India, speaking Tamil, Telugu, Malayalam, and Hindi, living mainly in the larger towns on the west coast of the peninsula. Many middle to upper-middle class Indians in Malaysia also speak English as a first language. There is also a sizeable Sikh community. Eurasians, Cambodians, Vietnamese, and indigenous tribes make up the remaining population.

Malaysia's cultural mosaic is marked by many different cultures, but several in particular have had especially lasting influence on the country. Chief among these is the ancient Malay culture, and the cultures of Malaysia's two most prominent trading partners throughout history--the Chinese, and the Indians. These three groups are joined by a dizzying array of indigenous tribes, many of which live in the forests and coastal areas of Borneo. Although each of these cultures has vigorously maintained its traditions and community structures, they have also blended together to create contemporary Malaysia's uniquely diverse heritage.

Languages

The National Language is Bahasa Malaysia (Malay) but English is widely spoken. Other major languages used are Chinese and Tamil.

Types of visas for travel

  • Single Entry Visa

Issued to foreign nationals who require a visa to enter Malaysia mainly for a social or business visit. Normally valid for a single entry and for a period of 3 months from the date of issue.Generally, the duration of stay is given for 30 days.

  • Multiple Entry Visa

Issued to foreign nationals who require a visa to enter Malaysia mainly for business or government to government matters. Normally valid for a period within 3 to 12 months from the date of issue.

Required application formats

Documents Required

Business Visa

  • Personal Particulars Form
  • Visa application form – One (COPY) - TYPED and signed EXACTLY as per Passport + a photo attached
  • Original Passport + All old passports (Validity 6 Months + pages for stamping)

Colour Photographs – 4 – Passport Size – White Background only & Contrast clothes – No Polaroid & Digital Photos (Write name on the back +taken in last 6 months)

  • Return confirmed ticket – Dates to tally with duration state on the invitation letter.
  • Foreign Exchange – As per overseas travel policy / Copy of Credit Card
  • Invitation Letter - From the client on their Letterhead. It should have the following Details
  • Purpose of visit in 3-4 lines + Duration + Start Date + Name, Designation, unit, contact address and telephone number of the person signing the letter (Company invite letter only if client refuses)
  • Covering letter from Company-Should not mention number of entries in specific. If mentioned multiple entry, consulate expects Passenger should go personally;
  • Salary Slip – Latest / HR Certificate for Recent Joinees
  • Income Tax Certificates - for last 3 years – Photocopies required
  • Appointment letter – First Entry into Company

Work Visa

  • Original Passport + All old passports (Validity 6 Months + pages for stamping) with ECNR
  • Visa Forms – One – Copy – TYPED
  • Photographs: 5 – White Background with contrast clothes; Passport size; No Polaroid, no digital
  • Salary Slip – Last 3 months
  • Original Work Permit – 1 Sealed Envelope + 1 Approval
  • Covering Letter from Company
  • Demand Draft for Rs. 650 Drawn on Malaysian Consulate General ( payable at Chennai)
  • Air Ticket-Mandatory
  • Translation of certificates into English (if in Regional Language) + Notarized.
  • Original + Copy Required
  • Family – Passports + Marriage Certificate + Birth Certificates of Children + Photos+ Visa Forms + Passports of Dependents ( if approval is through)

Note:Personal appearance-Mandatory

Dependent Visa

  • Passenger’s Entire passport copy. After arrival at onsite for dependent visa process.
  • Birth Certificate Copy (for children) issued on Municipal office form 9.
  • Copy of Lease agreement of residence at onsite.
  • Copy of Marriage Certificate issued by Registrar of Marriages.
  • If Spouse is working in a Government organization, a No Objection Certificate (NOC) is required for dependent visa processing.
  • Original Passport of children and spouse.
  • Copy of Work permit.
  • Covering Letter from Company signed by authorized signatories.
  • Dependent Approval.
  • Air Ticket - One-way.
  • Visa Form - Handwritten form is not accepted.

Process

After the necessary validation the request comes to LDD with the necessary documentation from Passenger, the documents reach Immigration. Validating of documents by Immigration and handed over to Agent who in turn submits it to the Consulate. Agent is given expected date of collection from Consulate and collects the same from the Consulate. Documents are dispatched and reach Immigration next day. Business visas are submitted through Internet Token by authorized agents. Hence document should be ready to the agent before 5 pm every day to ensure the submission by next working day.

For Work Visa Stamping, Passengers need to go for personal appointment at Malaysian consulate, Chennai.

SLAs

Business Visa – 12 working days

Work Visa –6working days

Work Permit + Work Visa – 30 working days

FAQs

  • Can Work Permit be converted while on a Business Visa in Malaysia?

Yes, can be done but needs stamping outside Malaysia once WP is approved. It should be stamped in Home country.While doing conversion, dependent permits can be applied along with.This is normally done once work permit is approved and stamped.

  • Is personal appearance required for Work Visa stamping?

Yes, personal appearance is required for Work Visa Stamping.

Following are the details: For Stage 1 - Approval of Visa Endorsement; Stage - 2 Approval after arrival into Malaysia. Date of Employment is from the Date of Stamping of Stage 2 Approval in the Passport.

1

HR - Immigration