Virginia Band and Orchestra Directors Association
Executive Board Meeting
All-Virginia Orchestra • Hayfield HS • April 3, 2009
This meeting is recorded to assist the secretary
Call To Order (2:01 p.m.) Doug Armstrong
Review Of Voting Procedures Keith Taylor
Roll CallLaura M. Thomas
Present: Doug Armstrong, Bill Berg, R. Carroll, K. Cottrill, L. Gammon, Jon Hargis, B. Hearne, W. Powell, D.Schoemmell, S. Schoonover, D. Stokes, K. Taylor, L. Thomas, V. Tornello
Minutes From Last Meeting (November, Homestead)Laura M. Thomas
Motion By B. Hearne, seconded By L. Gammon
I move to accept the minutes..
Motion passes.
Treasurers Report Keith Cottrill
15 Month CD / $13,116.79VBODA Checking Account / $36,127.33
Total Assets / $49,244.12
Committee Reports/VBODA Operations Doug Armstrong
VMEA/VBODA Fall Conference:
All-Virginia Jazz Ensemble: Keith Taylor
Will perform on Saturday’s VMEA session w/Honors Choir
Auditions: Sept. 27/28 and Oct. 4/5, at Radford, Shenandoah, Colonial Forge, Chantilly, Christopher Newport. Audition Committee: Aaron Noe, Denne D’Aleo; Event Hosts: Patty Waters, Bill Schnepper. Audition fee: $15
All Virginia Auditions: Keith Taylor
1020 kids auditioned, 105 band directors participated.
All Virginia Band/Orchestra Event
2010 Event: April 8-10, Location – TBD – (?Great Bridge HS)
Symphonic Band: Michael Haithcock, U. of Michigan
Concert Band: possibly Richard Good(e), Auburn
Orchestra: Thomas Wilkins (verbal commitment)
2011 Event: March 31 – April 2, 2011, Location – TBD – (?Charlottesville HS)
Symphonic Band:
Concert Band:
Orchestra:
Prioritized list of guest conductors for Bands:
Top band: 1. Richard Floyd 2. Tom Leslie 3. David Waybright 4. Jerry Junkin
Second band: 1. Steve Bolstad 2. John Carmichael 3. Tim Rhea 4. Scott Taylor
Orchestra Representative Bud Hearne
ASTA memberships given to All-State principal players
Erin Freeman brought sectional coaches from the Richmond Symphony
VBODA Marching Band Festival Bill Berg
No more than 30 bands per site! W. Springfield may be a festival site; we would have to make a $1500 contribution to the Saturday owners of the field. Amhearst has also volunteered. Festival application will be on website.
Awards CommitteeJ. Hargis
Nominee for Phil Fuller Award: Dennis Brown; Sid Berg Award: Mike Kirby
S. Schoonover moved to accept; Linda moved to 2nd Motion passed.
Discussion of similarity of wording for both awards.
Scholarship Committee C. Bly
Recipient is member of the All-Virginia Orchestra; will be presented tomorrow.
Honors Bands 2008-09 C. Newton
51 Honor Bands
10 year Honor Bands (plaque)
15 year Honor Bands (recognition)
20 year Honor Bands (plaque)
Manual Committee S. Schoonover
New program will be in Creative Suite 3/ Adobe “InDesign” (Pagemaker)
W. Powell: Is it time to raise the fee?
Much discussion re $5 per school per event fee vs. yearly fee. Will discuss at June mtg.
Middle School Representative W. Powell
D. Schoemmel: Some kind of middle school distinction for 10-year superiors at festival?
D. Armstrong: Establish committee to look into middle school band/orchestra award? L. Gammon will look into other states’ protocol, and volunteers to be keeper of the records.
Website W. Powell
Can we put forms online? D. Armstrong will clean up.
Old Business:
1. Admin Handbook: D. Stokes S.Schoonover: I move that D. Stokes begin revising entire VBODA handbook. Seconded by D.Schoemmell. Motion passes.
2. Concert Festival Adjudication CommitteeC. Bly
D. Stokes suggested use of “Consistently, Always, Sometimes, Never….” (frequency descriptors)
Use same qualifiers. S. Schoonover and Larry Einus will help with language. (tell C. Bly)
We could rename ”Quality Performance Assessment” (QPA) “Expression” doesn’t go under balance. This committee will move forward
3. Marching Festival Committee (R. Carroll)
First meeting last night, Google discussion group. Working on VBODA “MBQPA” Statement of Purpose: To provide constructive criticism….Recommend: Regional base of management. What needs to be looked at: Rubric (we already have; can be updated) Adjudicator expectations: What do we want on the tape? Some would like caption judging. Some would like a link to a survey to respond to their festival experience.
4. Orchestra Region Committee:
Committee held open-format meeting yesterday; about 20 orchestra directors represented…discussed District format, decided against. Discussed possible 5th region in west; no one there to represent….Ongoing discussion
New Business
General
A. Candidates for VBODA Office
1. Pres-Elect: Mike Cook, Steve Turner
2. Secretary: Laura M. Thomas
3. Orchestra Rep: Bud Hearne, Stephanie Holmes
4. Middle School Rep: Wayne Powell, Judy Einuis
B. Request to include Community Band links on VBODA website (denied)
Orchestra: none
Band:
A. Honor Band-Selective Music List (S. Schoonover)
B. Archival Recordings
Schoemmell: I move to approve making CD’s from old All-State recordings, and ask that D. Armstrong approve the necessary expenditure to get this done. 2nd by B. Hearne. Motion passes.
Other new business:
S. Schoonover proposes using a selective list of music that bands must use to perform at festival to be considered an Honor Band. V. Tornello: Good idea; list should be developed by directors not performing at festival (maybe retired?)
L. Gammon: I move we proceed with the selected Honor Band list for presentation to membership tomorrow. V. T: 2nd. Motion passes.
Announcements:
Bale didn’t have the new contract on file. Prices went on their website April 1.
a. Next Board Meeting: June 19 1 p.m. Mountain View H.S.
B. Hearne motion to adjourn, J. Hargis second, passed.
Adjourned 4:50 p.m.
Respectfully submitted by Laura Mulligan Thomas, 4/9/09