Village of Poplar Grove
Minutes of April 9, 2012
Board of Trustee
The regular meeting of the Board of Trustees was called to order by President Neitzel at 7:00 pm in the Village Hall.
President Neitzel led the assembly in the Pledge of Allegiance to the Flag.
Present:
President John Neitzel, Trustees Don Bawden, Robert Fry, Jeff Goings, Ron Quimby, Cliff Stetter and Judi Zangs, Clerk Martha Suhr, Attorney James Stevens and DPW Jeff Strate.
Agenda:
A motion was made by Quimby, 2nd by Goings to approve the agenda as amended, item c. under Finance to include a lap top computer and item f. procurement ordinance under Finance to be deleted as it is not ready yet. Motion was carried by voice vote6-0.
Minutes of March 12, 2012:
A motion was made by Zangs, 2nd by Bawden to approve the minutes as presented. Motion was carried by voice vote 6-0.
Public Comment:
There were no comments.
Treasurer’s Report:
Fiscal year end projection is $32,000 surplus for W & S and $384,000 in the general fund. 2012-2013 fiscal projection is W & S to come out even and $176,000 surplus in the general fund. The Village will have 7 months reserve in the bank to begin the next fiscal year.
Finance Committee report:
A motion was made by Fry, 2nd by Zangs to approve the A/P invoices in the amount of $340,849.30. This amount includes bond payments. Motion was carried by roll call 6-0.
A motion was made by Fry, 2nd by Zangs to approve the purchase of Windows 2010 for the Village Hall computers from EntreComputerCenter for $1,202.70. Motion was carried by roll call 6-0.
A motion was made by Fry to purchase a desk top and a lap top from JDawg PC Repair not to exceed $800.00. In discussion it was noted that the lap top would not be purchased from JDawg. Motion and second were withdrawn.
A motion was made by Fry, 2nd by Zangs to purchase a desk top from JDawg PC Repair not to exceed $200.00. Motion was carried by roll call 6-0.
A motion was made by Fry, 2nd by Goings to purchase a lap top not to exceed $600.00. Motion was carried by roll call 6-0.
A motion was made by Fry, 2nd by Stetter to approve the purchase of Personnel and B Box modules from Locis not to exceed $800.00. Motion was carried by roll call 6-0.
A motion was made by Fry, 2nd by Stetter to submit to Oak LawnMobileHomePark the same billing structure for water billing as the sewer billing. Mr. Harris has to agree to the billing structure and then it needs to be put into ordinance form. Motion was carried by voice vote 6-0.
Minutes of April 9, 2012 page two
Administration Committee Report:
A motion was made by Quimby, 2nd by Bawden to approve Ordinance no. 2012-014 approving the amendment to Parks Department. Motion was carried by roll call 6-0.
A motion was made by Quimby, 2nd by Bawden to approve Ordinance no. 2012-015 amending the liquor license code. Motion was carried by roll call 6-0.
A motion was made by Quimby, 2nd by Bawden to approve Ordinance 2012-016 approving the new zoning map. Motion was carried by roll call 6-0.
A motion was made by Quimby, 2nd by Goings to approve Ordinance no. 2012-017 adopting the 2012-1 supplement by American Legal to the Code of Ordinances of the Village of Poplar Grove. Motion was carried by roll call 6-0.
Parks Department; President Neitzel and Trustee Ron Quimby met with interested candidates for the advisory committee. Submitted for approval are Becky Gratz, Troy Schmidt, Ron Maxey and Vince Cichon. A motion was made by Quimby, 2nd by Stetter to approve the candidates selected to serve on the Parks Department. Motion was carried by roll call 6-0.
Good of the Village:
Public Hearing for the Appropriation Ordinance- April 23, 2012 at 6:00 pm
Special Board of Trustee Meeting - April 23, 2012 at 6:15 pm
Administration Committee - April 23, 2012 at 6:30 pm
Public Hearing for Waste Scavenger - April 23, 2012 at 7:00 pm
Planning and Zoning commission - May 1, 2012 at 7:00 pm
Village Board of Trustees - May 14, 2012 at 7:00 pm
A motion was made by Bawden, 2nd by Zangs to adjourn the meeting. Motion was carried by voice vote 6-0. Meeting was adjourned at 7:35 pm.