VILLAGE BOARD
APRIL 1,2014

The Village Board of Combined Locks was called to order by President John Neumeier. Trustees in attendance included: Justin Krueger,Ruth Wulgaert, Jim Ponto, Rick Strick, Beth Sewall, and Roger Kirch (via telephone conference call).

Also in attendance were: Village Administrator Sean Hutchison, Fox Valley Metro Police Captain Scott Lund, Public Works Foreman Ryan Swick, Nick VandeHey of McMahon Associates, resident Joe Regenfuss, andJudy Hebbe of the Times Villager.

The first item on the agenda was to review and consider approval of the minutes and bills. R. Strick made a motion to approve the minutes. B. Sewall seconded the motion, and it passed unanimously. J. Ponto made a motion to approve the bills as presented. R. Strick seconded the motion, and it passed unanimously.

The next item on the agenda was the Administrator’s report. He reported that poll worker training and the voting equipment public test was held on 03/26/14. He explained that the preliminary 2013 audit report is expected to be received within the next couple of weeks. The Village Board will be able to review it later in the spring. The Administrator explained that the bid opening for the Janssen Street and Prospect Street sewer project is scheduled for 04/08/14. A recommendation to award the project will be on the 04/15/14 agenda for Board approval. The public hearing for the special assessments associated with this project is also scheduled for 04/15/14. The Administrator also reported that he will be spending time certifying the TIF District with the Department of Revenue, updating the sidewalk replacement program for 2014, obtaining estimates for the 2015 street projects, and registering trustees for the Board of Review training.

The next item on the agenda was the Police report. Captain Lund reported that the hiring process has begun to fill two officer positions. Testing was held recently and initial interviews are scheduled for next week.

The next item on the agenda was the Public Works Foreman’s report. The Foreman reported that 9”of snow fell in March, which is about 66” for the season. The salt supply is still at 138 tons, which is plenty to last the rest of the season. The street crew has been busy working on the sanitary sewer project, repairing water breaks (6 in one night), pruning terrace trees, filling potholes, listening to hydrants and valves, identifying terrace trees lost in the August storm, and getting the yard waste site ready for opening day (today). The crew will continue to monitory sewers, begin the GIS Project, begin street sweeping, and begin curbside brush collection. The Foreman also explained how the crew will be pressure-testing the hydrants to help find water leaks.

The next item on the agenda was to review the FVMPD’s COP/POP Program. The item was tabled due to a scheduling conflict.

The next item on the agenda was to review and consider approval of Resolution 2014-6 regarding support for the submittal of the Urban Non-Point Source and Storm Water Grant Application for Memorial Park Pond in Kimberly. Mr. Nick Vande Hey explained that he has been working with Combined Locks and Kimberly on some joint storm water projects. The goal is to reduce the amount of sediment and phosphorous getting into the rivers. The proposed Memorial Pond Project in Kimberly will help both communities reach their reduction goals. The proposed resolution outlines the need for the reduction and the cooperative agreement between Kimberly and Combined Locks. B. Sewall made a motion to approve Resolution 2014-6 as presented. R. Wulgaert seconded the motion, and it passed unanimously.

The next item on the agenda was to review and consider approval of Resolution 2014-7 regarding support for the submittal of the Urban Non-Point Source and Storm Water Grant Application for the Cedar Pond in Kimberly. This pond will also serve to reduce the amount of sediment and phosphorous getting into the rivers. B. Sewall made a motion to approve Resolution 2014-7 as presented. J. Krueger seconded the motion, and it passed unanimously.

The next item on the agenda was to review and consider approval of a shade shelter in Coonen Park. The Administrator reminded the Board of its preliminary approval of the shelter to be built by the Construction Class at the Kimberly High School and paid by the Combined Locks Advancement Association. The shelter is similar to the shelter in Blaese Park and is 14’ x 21’. The shelter will be placed near the bathrooms. The Planning Commission has recommended approval of the shelter and location. R. Wulgaert made a motion to approve construction of the shelter and location. B. Sewall seconded the motion, and it passed unanimously.

The next item on the agenda was to discuss and consider approval of additional “No Parking” signs on Jean Street and Richard Street. Board members discussed options of residential parking permits, additional signs, and enforceability. It was noted that the number of vehicles parked on the streets in this area is interfering with trash collection, street sweeping and potentially snow plowing and removal. The Village President said he will contact the high school principal about the situation before taking further action. Captain Lund explained how the officers patrol the school zones and explained that if there is a need to adjust the procedure, the Village just needs to ask.

In other general business, the Administrator asked for approval to make an additional debt payment for the 2012 street project debt. The amount borrowed was approximately $148,000 over the final cost. The consensus was to make the extra payment. The Administrator asked the Board for permission to set-up a Nixle account through the Fire Department. Nixle is free for public safety entities but not for municipal governments. The consensus was to set up the Fire Department’s Nixle account. B. Sewall asked for the Recreation Program to be distributed in electronic form instead of hard copies. This will be revisited at budget time. It was noted that a large part of the printing cost is covered by the advertisers.

J. Ponto made a motion to adjourn the meeting. J. Krueger seconded the motion, and it passed unanimously.

Village Board

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