VICTIMS' COMPENSATION AND ASSISTANCE COORDINATING COMMITTEE
COLORADO DEPARTMENT OF PUBLIC SAFETY
DIVISION OF CRIMINAL JUSTICE
POLICIES AND PROCEDURES
Division of Criminal Justice
700 Kipling Street, Suite 100
Denver, Colorado 80215
(303) 239-4442
1-888-282-1080
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VICTIMS’ COMPENSATION AND ASSISTANCE COORDINATING COMMITTEE
POLICIES AND PROCEDURES
TABLE OF CONTENTS PAGE
SECTION 1.0GRANT REVIEW PROCESS 3
SECTION 2.0APPEAL OF FUNDING RECOMMENDATIONS 4
SECTION 3.0FINAL RECOMMENDATIONS FOR FUNDING 5
SECTION 4.0POLICIES OF THE VICTIM RIGHTS ACT
SUBCOMMITTEE5
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SECTION 1.0GRANT REVIEW PROCESS
1.1 AREAS OF CONSIDERATION FOR FUNDING RECOMMENDATIONS
A.In developing a fair and impartial process of reviewing, evaluating and voting on grant applications, the Coordinating Committee will include but not be limited to the following areas of consideration: eligibility and priorities established by the federal legislation and program guidelines, special needs of underserved victim populations, priority areas for funding, geographic distribution of funds, crime rates, baseline and capacity of existing victim services, avoidance of duplication of services, ethnic and cultural needs, coordination with other agencies and funding sources, financial, administrative and programmatic capacity of the applicant to provide the necessary services, and any other current Coordinating Committee priorities.
1.2WRITTEN RECORD OF GRANT REVIEW PROCESS
A.The Coordinating Committee shall create a written record of the grant review process by completing score sheets or other written evaluation instruments. Such written evaluations shall be a factor in the funding recommendation, but shall not supersede a consideration of all pertinent factors, such as those listed in 1.1 A. above.
B.The Coordinating Committee shall vote on each application, the written record of which shall be preserved in the minutes of the meeting.
1.3SUPPLEMENTAL INFORMATION
A.The Coordinating Committee may request an applicant to provide an oral presentation or respond in writing to questions if members desire additional information prior to making a funding recommendation.
1.4DISCUSSION OF FUNDING RECOMMENDATIONS
A.The Coordinating Committee shall not discuss funding recommendations with applicants until after any appeals are exhausted and recommendations to the Division of Criminal Justice are finalized.
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1.5WRITTEN DOCUMENTATION OF REASONS FOR DENIAL
A.Whenever the Coordinating Committee denies funding to any agency making application for Victims of Crime Act (VOCA) Assistance funds, the specific reasons for the denial shall be listed and made part of the minutes of the meeting.
SECTION 2.0 APPEAL OF FUNDING RECOMMENDATIONS
2.1CONDITIONS OF APPEAL FOR RECONSIDERATION
A.An applicant agency for which the Coordinating Committee recommends no funding shall have the right to appeal for reconsideration by the Coordinating Committee.
B.The right of appeal does not extend to reductions in funding requests.
C.Agencies submitting appeals must submit a written appeal to the Division of Criminal Justice by the deadline set for appeals.
D.Appeals submitted after the deadline will not be heard.
E.The appeal is limited to disagreement with the reasons for which the denial of funding was made, and/or the provision of new information.
F.The Chair may impose such time limits during discussion on appeals as s/he deems necessary.
2.2NOTIFICATION OF RIGHT OF APPEAL
A.The DCJ staff liaison shall give notification to an agency of the denial of funding and the specific reasons for the denial, not less than five working days prior to the deadline for the appeal. DCJ staff shall confirm and record the receipt of notification.
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B.The DCJ staff liaison shall advise the agency of the appeal procedure and deadline for appeal in writing.
SECTION 3.0 FINAL RECOMMENDATIONS FOR FUNDING
3.1RECOMMENDATIONS FOR FUNDING
A.After any appeals for reconsideration are exhausted, the Coordinating Committee shall make recommendations for funding to the Director of the Division of Criminal Justice.
B.The decision made by the Director of the Division of Criminal Justice, considering the Coordinating Committee recommendations, and agreed to and signed by the Executive Director of the Colorado Department of Public Safety and the Governor of Colorado shall be final.
SECTION 4.0 POLICIES OF THE VICTIM RIGHTS ACT SUBCOMMITTEE
Adopted as a separate item on February 21, 2002. Attached hereto and incorporated herein by reference.
These policies and procedures shall supersede previous policies and shall remain in effect until amended or abolished.
Date of Adoption: February 21, 2002
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Sally Schaefer - Chair, Victims’ Compensation and
Assistance Coordinating Committee
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Raymond T. Slaughter - Director, Division of Criminal Justice
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