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MINUTES of the MEETING of SILKSTONE PARISH COUNCIL held on Monday 1st DECEMBER 2008 at 6.45pm at Silkstone Primary School
PRESENT
Vice -Chairman: Cllr C Bower
Councillors: J Charlesworth, Mrs P Gallamore, R Leech and P Smith
In attendance: 1 resident and the Parish Clerk
PUBLIC QUESTION TIME
A resident raised the problem of cars parking inconsiderately outside the Roses. Cllr Bower advised that the Police can only be involved with cars parking on a footpath. An article will go in the next newsletter to highlight the problem. The Clerk will contact the highways department regarding the possibility of yellow lines.
The Clerk was asked to write to BMBC to find out if a flood prevention action plan has been formulated – this will be placed on the next Parish Council agenda for discussion.
CARE has requested that they be permitted to plant wild flowers in Orchard Wood – this will be discussed at the next Parish Council meeting.
08-138 APOLOGIES
RESOLVED to accept apologies from Cllrs Brocklehurst (family commitments), Handley (on holiday), Liddell (family commitments) and Stier (in hospital).
08-139 ADMISSION OF THE PUBLIC
RESOLVED that no items on the agenda need to be discussed in private session.
08-140 DECLARATIONS OF INTEREST
None
08-141 MINUTES
RESOLVED to confirm the minutes of the 3rd November 2008 Parish Council meeting as a true and accurate record; minutes signed by the vice - chairman.
The Clerk updated members on the following items mentioned in the minutes but not part of this agenda:
· The Roses – The clerk has received a response from the solicitor to advise that he is now progressing the land transfer.
· Allotments – The clerk advised that no response has been received from the land owner at Silkstone Common regarding the rental of his land for allotments. Barnsley MBC has advised that the land on High street has now been designated as education land. The Clerk has queried this and BMBC are investigating the matter further. A resident of South Yorkshire buildings has come forward and asked that the council put him in contact with someone on our waiting list who would like an allotment in Silkstone Common.
RESOLVED to note the minutes of the 17th November 08 Silkstone Playing Fields working party meeting.
08-142 MULTI USE GAMES AREA PROPOSALS
Lauren Simmons (Youth Participation Worker at BMBC) addressed the Parish Council with an update on the MUGA proposals for the back of the Co-op. A quote from Lightmain in the sum of £36,136 had been received, this would utilise the existing basketball court by extending the area by 2ft. The quotation does not include for extra lighting. A further quotation is awaited from Parkdale Play and Leisure. Lauren is currently researching available grants for the scheme and agreed to attend the next Parish Council meeting with a further update.
08-143 PLANNING APPLICATIONS FROM BARNSLEY METROPOLITAN BOROUGH COUNCIL (BMBC)
RESOLVED that the following comments be advised to Barnsley MBC.
2008/1702 / Roger Royd FarmWhin Moor Lane
Silkstone / Erection of a wind turbine with a 15m mast / No comment
2008/1712 / 9 North Field
Silkstone / Erection of a two storey extension to dwelling / Insufficient information supplied to make a response – no floor or drainage plans.
08-144 MODEL PUBLICATION SCHEME
RESOLVED that the Clerk will update the policies section to indicate which policies are not specific to Silkstone Parish Council. The document will then be posted on the new freedom of information page on the website.
08-145 PUBLIC QUESTION TIME NOTES
RESOLVED to approve the public question time notes (with slight amendment) and that they are posted on the website with the calendar of council meetings and in the newsletter and notice boards (if space allows)
08-146 DECLARATION OF INTEREST FORMS
RESOLVED to approve the declaration of interest forms which the clerk will bring to each meeting for use as required.
08-147 ASSET REGISTER
RESOLVED to note the Asset Register and that Parish Council owned land will be added to the list. The asset register will be available for public inspection by contacting the Clerk and will not be available to view on the website.
FURTHER RESOLVED that the Clerk will review the value of the pavilion contents for insurance purposes.
08-148 CONSULTATIONS
a. Voting age – All councillors agreed that the voting age should remain at 18 and not be lowered to 16. The Clerk will issue a response to the consultation to the Youth Citizenship Commission and the YLCA.
b. SYPTE – Tram Consultation – Cllr P Smith agreed to review the consultation and report back to the next Parish Council meeting.
c. SYPTE – Rail Consultation– Cllr P Smith agreed to review the consultation and report back to the next Parish Council meeting.
d. Joint Waste Strategy No councillors had been able to attend the workshops in the central library so the Parish Council cannot comment on this consultation.
08-149 MISSION ROOMS
The Clerk advised councillors of the income and expenditure figures for the Mission Rooms advised by the Church. It was felt that to take over the mission rooms in their current state and with the current levels of income and expenditure would be a drain on the Parish Council’s limited resources and would not be viable.
RESOLVED that the Clerk contacts the Church to ask whether they would be interested in a collaboration to produce a questionnaire to residents which could be issued in the next newsletter to gauge public opinion and to invite groups to use this community facility. The Parish Council will then review their position.
08-150 TWINNING ASSOCIATION
RESOLVED that a Twinning Committee of the Parish Council be set up and that Cllr D Liddell be the chairman and Cllrs C Bower and R Leech be on the committee.
RESOLVED that the committee will have delegated powers to operate the bank account of the twinning association.
RESOLVED that that a meeting date will be arranged as soon as possible and that the clerk will draft a terms of reference document for the new committee.
08-151 PARISH CLERKS APPRAISAL
Members noted the Parish Clerks appraisal and Cllr Bower as the staffing committee chairman signed the appraisal. The Clerk will arrange for Cllr Liddell who was the co-ordinator for the appraisal to sign it.
08-152 WAGGONWAY
Members noted that it is the 200th anniversary of the waggonway opening next year and Roggins will be organising events to mark the occasion.
RESOLVED that Cllr Bower and the Clerk will visit the Sheffield archive to locate the minutes of a council meeting when the removal of stones from the waggon way was discussed.
RESOLVED to note that the stocks area project is going ahead and that Silkstone Parish in Bloom will be applying for a grant for the dry stone walls. The plans for the project will be discussed at the January Parish Council meeting.
08-153 CRIME AND SAFETY
RESOLVED to note the crime figures for October 08 as follows: Silkstone 4, Silkstone
Common 2.
Members were made aware that door sellers are operating in this area and that any door seller should have a South Yorkshire Police pedlars certificate. Members were also advised of the damage to the fence along the driveway at Silkstone Recreation Ground and broken trees on the wagon way path.
08-154 CONCLUSION OF AUDIT 2007/2008 EXTERNAL AUDITORS REPORT
RESOLVED that the end of year statement of accounts (as amended) be approved and that the external auditors comments relating to an asset register and risk assessments be noted. An asset register has been completed and presented to this meeting and the clerk has DMH software to complete a full risk assessment over the next few months.
FURTHER RESOLVED that the Clerk will post the Notice of Conclusion of Audit in both village notice boards following this meeting.
08-155 2009-2010 DRAFT BUDGET
RESOLVED that the fee charged to the Harriers for use of the pavilion be increased from £30 to £35.
RESOLVED to note that the income from the NCT will be deleted for 2009-2010 as they have advised that they will not be using the pavilion for their meetings after Christmas.
RESOLVED that the Clerk clarifies the number of hanging baskets used in Silkstone and Silkstone Common and that the costs from BMBC be reviewed at the next Parish Council meeting.
RESOLVED that the draft budget for 2009-2010 be approved with the amendments given above.
08-156 INVOICES FOR PAYMENT
RESOLVED to approve the schedule of payments as updated in the sum of £4,258.69.
08-157 AREA FORUM/OTHER MEETINGS
The Clerk advised members about her tour of the planning department and presentation from Paul Clifford regarding BMBC proposals for a new electronic planning system. Silkstone Parish Council have been asked to be a guinea pig for the new electronic planning process before it is rolled out for the public.
Delivering Excellence in waste to be held in Leeds on 4 December 08 and 10 & 11 Dec and 17 Dec in York – recycling conference – decline.
08-158 CORRESPONDENCE FOR NOTE
RESOLVED to note the following correspondence received since the last meeting of the Parish Council.
Barnsley MBC / Area Forum awarded Parish Council a grant of £1,500 towards the war memorial landscaping project – noted with thanks.Penistone Town Council / Civic Carol Service on 18 Dec 08 – noted
YLCA / Standards board ballot nominated Robert Blythe - noted
CARE / Update from Graham Wells – noted
BMBC – S Ford / Footpath 8 update - one outstanding objection to clear up then legal services will process order.
08-159 DATE OF NEXT MEETING
Monday 5th January 2008 at 6.45pm in Silkstone Primary School
The Chairman closed the meeting at 9.35pm
Chairman’s Signature / DateSPC Minutes 1 December 08