VIAAABoard of Directors Meeting

November 10th 2014, 00 am

AGENDA

Call to Order –Scott Morris - President Please silence all cell phones

Pledge of Allegiance

Reminder: Members of the Board that are eligible to vote are officers, regional representatives (or alternates), and active past presidents.

  1. Roll Call/Introductions

Dan Jones –Please make sure all in attendance are wearing a VIAAA pin

Kevin Cole– Please serve as parliamentarian, (Bruce Bowen to fill in)

  • Region Reps please make sure packets are made for anyone absent from meeting
  • Attendance: 35 Total

S. Morris, L. Corprew, R. Lilly, C. Robinson, B. Bowen, J Sisson, C Rollison, D. Jones, J Swindler, R Vencil, P Frye, D. Jones, D. Matthews, D Peters, R. Beamer, M. Tribus, M Costello, C Williams, S Heon, T Salmon, K Adams, D Kemper, D Nelson, C Felton, D Overton, S Hadaway, D Tyson, J Carter, M Modell, M. Allen, J. Dietze, W. Gouldthorpe, T. Dolan, K .Wright, D. Hembach

  1. Anita Brockette
  • Speaker on Drinking and Driving Awareness
  • Shared her son’s (Nolan Jenkin’s) story on drinking and driving
  • Willing to work with schools as needed
  • Contact: Anita ; 434-981-3236
  1. Minutes – Rick Lilly
  • Update on Board Members
  • Motion: L. Corprew, 2nd D Jones. Approved unanimously.
  1. Treasurer’s Report – Chris Robinson
  • $26,812.14 checking; $10,569.28 cd; $49,464.04 money market
  • No further discussion.
  1. Officers’ Reports –
  1. President–Scott Morris
  2. Veterans recognized. Thank you for your service!
  3. New Ideas for 14/15 (What can you do different)

–An emphasis on getting information to the Region reps

–Looking at reorganizing the NADW

–An emphasis on looking at ways we can continue to improve the organization. How can and what can we do differently to improve the organization?

  • Received a thank you from the VHSL endowment
  • National Conference

–Roughly 21 plan to attend

–There will be a VIAAA social on Monday 12/15. Site is TBD, 8:30-11:00

–Door prize needed from Va. – roughly $250

–S. Hadaway will be selling the NIAAA Endowment Pins for $5

  1. Please support the endowment
  2. VIAAA is set for the endowment
  • T. Metzger has resigned and we will be need to replace him in membership.
  1. President-Elect – Lisa Corprew
  2. Gold Regional Rep Handout

–Information is on the Website

–Scholarships are available

  • An updated Board phone list was provided
  • Board openings for 2014-2015 Year

–1A East will be Dean Hubbard

–2A West

–Membership Chair

–Secretary

  1. Two applicants
  2. Brad Qualls
  3. Chris Felton

–President –Elect

  1. One applicant
  2. Rick Lilly
  • NIAAA Gift

–Motion: S. Hadaway, 2nd Steve Heon; To use the NIAAA funds to receive $20 to reimburse Va ADs for taking LTI classes.

–January 15 deadline for submission on reimbursements

–Vote: Unanimous to approve

  • NIAAA Endowment Gift

–Will be used at the State Conference for speakers

  • Expectations of Region Reps each Meeting

–Information has been shared

  • Mentors for New AD’s

–Anyone currently mentoring a new AD?

–We would like to have experienced ADs connect with new ADs

  1. Past President – Kevin Cole
  2. Any by-laws/pop manual updates
  1. Executive Director’s Report – Bruce Bowen

See report

  1. VISAA report-Dick Kemper

Thanks for inviting Mr. Morris to the VISAA annual meeting.

VISSA is focusing on the development of coaches and a leadership program for the students. The Positive Coaching Alliance attended and helped run the session. Partnered with the NFHS network. Working with the Independent Schools to submit their membership information. Working with MSP for printing and have set up an online store. Increasing the number of representatives for their association.

  1. Independent Schools meet separately
  1. VHSL Report – Joyce Sisson

Fall championship events are in full swing. Thanks for your support.

All state selections must be done within two weeks of the event. Cheer is just a ranking. An online option is available through the VHSL - AT Conference. See J. Sisson. Executive Committee meeting items are due Wednesday. Lacrosse proposal is coming for 3 championships, rather than 2. A New Field Hockey proposal for tie breaker coming through. SMAC recommendation for a medical presence as sub state events. VHSL is looking into not having kick-offs, do to safety concerns based on injury data.
Bullying and Hazing is an issue and will be added to the VHSL website.
NFHS Resources:

Sportsmanship committee has met and is looking to be a resource for ADs.Concussion legislation was discussed and, specifically, the Return to Learn process. The current document is a draft. I still has multiple levels of review before it is passed. Pg. 5, “student will progress to the next phase without exacerbation of symptoms…” Can I still have a head ache and move to the next phase…? Pg. 8, No 3, regular training of fitting and training for equipment - Who trains?

  1. Legislative Action – Executive Committee Reps.

Discussion will be coming on the 2 vs 4 year cycles. Transgender policy may be reviewed.

  1. Standing Committee Reports
  1. Awards –Chris Rollison

Get your awards turned in and meet the deadlines. Longevity awards are coming. Will continue to work with membership. Encourage region reps to help with this.

  1. Conference Review-Ted Salmon

Information will be posted soon. Conference committee is meeting next week at Glen Allen.

  1. Exhibitors –Bruce Bowen/Marilyn Watkins

Information is starting to come in. There is some limited space.

  1. Leadership Training – Kevin Adams / Dick Kemper

At the October session, 3 of 6 taught, 12 students, 2 from out of state. LTI classes at the conference are set by the conference committee. Will be doing an out teach in December in Va Beach.

  1. Membership/Membership Benefits – Chris Robinson

394 total members. Paid active, 156. New lifetime, 15. Paid Retired, 31. Current lifetime, 192. Does not include, new lifetime. Past presidents, 28. Note: Up 10 from last year. Need to look into the Independent schools

  1. Middle School- John Fox/Kathy Keough

By Chris Felton. Looking at the conference options, yearly versus bi annual.

  1. NIAAA – Dave Nelson / Bruce Bowen
  2. Ballots handed out for the NIAAA Award of Merit
  1. POP Manual – Tom Dolan / Bruce Phelps

No report.

  1. Professional Development – Melody Modell/Jeff Dietze

Looking at revising the NADW. Thanks for the $20 rebate on the LTI classes.

CAA tests. Sandy is the CTA, 1/26/15. Bruce Phleps is the CTA, at the Conference 3/27 Melody is the CTA, on 5/20. Note: PDF is required 21 days before the exam, 30 days is encouraged.

  1. Public Relations - Chris Felton

Remind 101 information reviewed. ADMission page 2 for info.

  1. Publications – John Williams/Ryan O’Meara

Next articles are Due Jan 5th ,

  1. Retired – Dick Overton/Donna King

Info has been shared with the retied ADs to be involved.

  1. Scholarship – Steve Heon/Mike Costello

Scholarship applications due Jan 12.

Golf is 11/10.

  1. Technology –Lisa Masisak/Dan Forgas

Chris Felton. Please get info to the website and if you are responsible for loading info, please do so.

  1. Ways and Means – Dan Jones / Chris Rollison

No report.

9.Unfinished business

Va. has T. Horn and B. Stratton as representatives for our corn hole team.

10.New Business: VHSL two lawsuits depending.

LCA is still ongoing.
Right’s Fee’s Broadcasting case for state events was dismissed.

11.Announcements -

  • Birthdays – Sandy Hadaway
  • Happy Birthday!
  • News from Region Representatives

i.1A Region– none

ii.2A Region– none

iii.3A Region- none

iv.4A Region- none

v.5A Region-none

vi.6A Region- none

vii.Independent Schools-none. Northern Independent has an AD sitting for the CAA exam.

Meeting Evaluations – don’t forget to turn in your evaluations at the conclusion of the meeting.

  1. Adjournment

a.Motion: J Swindler, 2nd C. Roolson

  • Drawing for 50/50.
  • Regional Reps Remember to:
  • Get 100% membership in your Region = FREE MEMBERSHIP
  • Encourage AD’s to join VIAAA and NIAAA
  • Submit award application

Please turn in your evaluations of today’s meeting before you leave; they are important and will be read. Thank you

VIAAA Meeting Dates – 2014-2015

  1. Monday, November 10th; 9:00 am VHSL Office Building
  2. Monday, January 26th; 9:00 am VHSL Office Building
  3. (Past Presidents Breakfast)
  4. (Snow Date Feb. 2nd)
  5. February 9th (if Necessary, Site TBD)
  6. At 2015 Conference- (Marriott Short Pump, Richmond VA)

(March 24th-March 28th)

March 24th: Officers Meeting 9:00 am

March 24th Pre-Conference Board of Directors Meeting 6:00 pm

March 27th Annual Business Meeting, 9:45 am

March 28th: Post Conference Board of Directors Meeting @ 9am

  1. Monday, April 27th; 9:30am VHSL Office Building

Officer Meeting Dates 2014-2015

Elected officers, executive secretary and Past Presidents will meet on the following dates; all meetings will start at 4:00 pm.

  1. Nov. 9th
  2. Jan 25th (Meeting to begin at 2:00 pm, Past Presidents 4:00 pm, Dinner at 7:00 pm)
  3. Conference
  4. April 26th

VHSL Meeting Dates (2014-2015)

Wednesday March 11th, Group Board Meeting

Thursday March 12th, Membership Meeting

Executive Committee Meetings 2014-2015

December 3rd: Executive Committee

February 18th: Executive Committee

May 7th: Executive Committee

VIAAA Board of Directors Meeting Evaluation

(September 15th, 2014)

Your attendance, cooperation and input is greatly appreciated. Thank you for taking the time to complete this evaluation. Your opinion is important and your response will be read. Thank you!!

Please answer each of the following questions in order to help me make our meetings more effective.

Excellent Fair Poor

1. How would you rate the effectiveness of this meeting? 5 4 3 2 1

2.How would you rate the effectiveness of the 5 4 3 2 1

group meetings?

SUGGESTIONS FOR GROUP TOPICS:

3. Do you feel you are able to express your views at this meeting?YesNo

If no, how could this be improved?

4. Are there any areas you would like to see improved at our meetings?

Additional Comments: