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Version 03-10-09 Avery Label #8366 (1/3 cut laser/inkjet). See IMT instructions on NIFC website for formatting tips

COMMAND & ADMIN RECORDS / INFORMATION
Agency Administrator Briefing/Packet / Community Relations/Public Service Announcements
Delegation of Authority/
Return of DOA
PERM IHF / Closure Orders/Restrictions
Disciplinary / Sensitive Items
CONFIDENTIAL
(Hand off to appropriate official) / Information Summary / Communication Strategy
Final Incident Narrative
PERM IHF / Media Log / Key Contacts / Traplines
ICS-201 Incident Briefing
PERM IHF / Newspaper Clippings
PERM IHF
IMT Transition / Debriefing /
Performance Evaluations / Press Releases / Daily Fire Updates
PERM IHF
Incident Complexity Analysis / Public Meeting Agendas
/ Notes / Briefings
Mechanical Use in Wilderness Request / Special Events / Tours / VIP Visits
Significant Events Narrative / Notes / Thank You Letters
Special Interest / Political Inquiries / Web Pages / Videos / Photos
(annotated to Plans for Permanent file)
WFDSS (WFSA)
Wildland Fire Decision Support System
PERM IHF
HUMAN RESOURCES / LIAISON/AGENCY REPS
Critical Incident Stress Mgmt Narrative
CONFIDENTIAL
(Hand off to appropriate official) / Contact Log / Conversation Record
Significant Events
CONFIDENTIAL
(Hand off to appropriate official) / Significant Events
SAFETY OFFICER / RESOURCE UNIT
Accident Investigation Reports / Incident Action Plans (IAPs)
Original & Corrected
PERM IHF
Hazard Abatement / Safety Strategy / ICS-207 Organization Chart
JHA’s / Fire Shelter Training / ICS-211 Check in List
Safety Inspections / OSHA Reports / ICS-215 Planning Worksheet
(if not filed with daily IAP)
PERM IHF
Safenets / ICS-215A LCES Safety Analysis
(if not filed with daily IAP)
PERM IHF
Resource Tracking Glide Path
PLANNING SECTION RECORDS / FIRE BEHAVIOR ANALYST /
INCIDENT METEOROLOGIST
Note: IAP labels are printed on subsequent pages. Both the original and corrected IAP’s are generally filed together with ICS-215/215A for each operational period so entire folder is Permanent. / Field Weather Observations
(Raw data not in WIMS)
PERM IHF
Damage Assessment
Fire Effects / Final FBAN/LTAN Report
PERM IHF
Photos, essential (annotated)
PERM IHF / Fire Behavior Projections (FARSITE)
Turn-Back Standards / FS PRO/RAVAR
RESOURCE ADVISOR / Spot WeatherForecasts
Resource Advisor Information/Plans / COMPUTER TECH SPECIALIST
Suppression Repair/Rehab Plan / Equipment/Property Records
SITUATION UNIT / ICS 221 Demob Checkout Sheets
EMERGENCY
Final Agency Jurisdiction/
Ownership Map / ICS 221 Demob Checkout Sheets
EQUIPMENT
Final Fire Perimeter Map
PERM IHF / ICS 221 Demob Checkout Sheets
OVERHEAD
Final Fire Progression Map
PERM IHF / Performance Evaluations
CREWS / EQUIP
Final Fire Suppression
Repair/Rehab Map / Performance Evaluations
OVERHEAD
ICS-209 Incident Status Summary
(FINAL to IHF) / R & R Plan / Information
Infrared Imagery
(must include interpretation)
PERM IHF / TRAINING SPECIALIST
Maps – Special Product / Incident Training Narrative /
Final Report
GIS Data (CD with metadata)
File w/ E-data at close of incident / Individual Records A - L
DEMOB UNIT / Individual Records M - Z
Demob Plan / LOGISTICS SECTION RECORDS
Final ISUITE/ROSS Database Printout
for DEMOB tracking / COMMUNICATIONS UNIT
Note: Demob checkout sheets (ICS-221) are generally organized by resource type. Attachment of ICS-219 T-card is optional. / Communications Equipment Inventory
ICS 221 Demob Checkout Sheets
AIRCRAFT / Radio Traffic / Telephone Logs
ICS 221 Demob Checkout Sheets
CREWS / Repeater Site Documentation
FACILITIES UNIT / MEDICAL UNIT
Health Inspections / Accident Action Plan
FOOD UNIT / Medical Injury / Treatment Log
Caterer – Menu/Meal Logs / Medical Issue Log
Caterer – Orders/Waybills / Patient Medical Evaluations
(MEDL secure appropriately. Do NOT leave in incident documentation)
CONFIDENTIAL
Health Inspections / SECURITY UNIT
GROUND SUPPORT / Patrol Logs
Equipment Repair Orders / Security Plan
. Hazard Mitigation – Noxious weeds / Hazmat / SUPPLY UNIT
ICS-212 Demob Vehicle Safety
Inspection / Accountable Property Summary to Cache
ICS-218 Support / Transportation
Vehicle Inventory / Cache Issue Report
OF-296 Vehicle/Heavy Equipment
Inspection Checklist / Daily Inventory
Rental Vehicle Checkout List / Incident Replacement Requisitions
& AD 112’s
Rental Vehicle Inventory / Property Loss/Damage Report
Vehicle Dispatch Logs –
Buses, PU’s etc / Resource Orders
CREWS
Resource Orders
EQUIPMENT / AIR OPERATIONS
Resource Orders
OVERHEAD / Aircraft Authorizations
Resource Orders
SUPPLIES / FS 127 / OES 23
Flight Use/Hour Tracking Reports
Saw Part Orders / Helibase Daily Use/Cost Summary
Supply Issue Logs / Helibase Documentation (Misc)
Waybills / Helicopter Daily Use/Cost Summary
OPERATIONS SECTION RECORDS / Helicopter Briefing
/Debriefing Checklist
Contingency Plan(s) / Helicopter Crew Info Sheet
Demob Glide Path / Helicopter Info Sheet
Evacuation Plan / Helicopter Demob Info Sheet
Strategy / Tactics / Load Calculations / Manifests
Structure Protection Plan / Mission Request/Flight Following Log
Retardant Drop Tracking
Index / Safecoms
Index / TFRs
Temporary Flight Restrictions
COMP/CLAIMS UNIT / FINANCE SECTION RECORDS
Comp for Injury Docs / Logs
(May be held at Admin Unit only) / Land Use Agreements
Property Damage Claims / Logs
(May be held at Admin Unit only) / COST UNIT
PROCUREMENT UNIT / Aircraft Costs – Rotary / Fixed Wing
Buying Team Purchase Receipts
(Held either at Admin Unit or in Inc Finance Records) / Cost Share
Apportionment/Agreements
Buying Team Purchase Log / Cost Summary
(Cumulative)
Buying Team Equipment Log / Cost Management
Commissary – Contract / Costs / Claims
(May he held at Admin Unit only) / Final Statement of Costs
PERM IHF
Contract Letter to CO / ISUITE
Daily Cost Tracking Printout
Contractor Performance Evaluation
(May be held at Admin Unit only) / TIME UNIT
EERA Copies
(Non- Record) / Excessive Shift Justification
Equipment Time / Records / Claims / I-9’s and Tax Forms
(Held either at Admin Unit or in Incident Finance Records)
Invoices / Issue Reports
(May be held at Admin Unit only) / Length of Assignment Extension
Operating Plan / Personnel Time Records
(Overhead / Crews / Equip)
Pricing Issues / Work / Rest Justification / Worksheet
ICS-213
GENERAL MESSAGES / ICS-213
GENERAL MESSAGES
ICS-213
IC / DEPUTY IC / ICS-213
FINANCE SECTION CHIEF
ICS-213
INFORMATION / ICS-213
COMP/CLAIMS
ICS-213
HUMAN RESOURCES / ICS-213
COST
ICS-213
LIAISON / AREP / ICS-213
TIME
ICS-213
SAFETY / ICS-213
PROCUREMENT
ICS-213
LOGISTICS SECTION CHIEF / ICS-213
OPERATIONS SECTION CHIEF
ICS-213
COMMUNICATIONS / ICS-213
AIR OPERATIONS BRANCH DIRECTOR
ICS-213
FACILITIES / ICS-213
PLANNING SECTION CHIEF
ICS-213
FOOD / ICS-213
RESOURCE ADVISOR
ICS-213
GROUND SUPPORT / ICS-213
RESOURCES & DOCL
ICS-213
MEDICAL / ICS-213
DEMOB
ICS-213
SECURITY / ICS-213
SITUATION/FBAN/IMET/FOBS
ICS-213
SUPPLY / ICS-213
TRAINING SPECIALIST
ICS-213
SUPPLY (Orders) / ICS-213
COMPUTER TECHNICAL SPECIALIST
ICS-214
UNIT LOGS / ICS-214
UNIT LOGS
ICS-214
IC / DEPUTY IC / ICS-214
FINANCE SECTION CHIEF
ICS-214
INFORMATION / ICS-214
COMP / CLAIMS
ICS-214
HUMAN RESOURCES / ICS-214
COST
ICS-214
LIAISON/AREP / ICS-214
TIME
ICS-214
SAFETY / ICS-214
PROCUREMENT
ICS-214
LOGISTICS SECTION CHIEF / ICS-214
OPERATIONS SECTION CHIEF
ICS-214
COMMUNICATIONS / ICS-214
AIR OPERATIONS BRANCH DIRECTOR
ICS-214
FACILITIES / ICS-214
PLANNING SECTION CHIEF
ICS-214
FOOD / ICS-214
RESOURCE ADVISOR
ICS-214
GROUND SUPPORT / ICS-214
RESOURCES & DOCL
ICS-214
MEDICAL / ICS-214
DEMOB
ICS-214
SECURITY / ICS-214
SITUATION/FBAN/IMET/FOBS
ICS-214
SUPPLY / ICS-214
TRAINING SPECIALIST
ICS-214
COMPUTER TECHNICAL SPECIALIST
NOTE: IAP original & corrected may also include ICS 215/215A if not filed separately. / NOTE: IAP original & corrected may also include ICS 215/215A if not filed separately.
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected - DAY
Date
PERM IHF / IAP Original & Corrected - Night
Date
PERM IHF
IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF / IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF
IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF / IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF
IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF / IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF
IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF / IAP Original & Corrected –DAY/NIGHT
Date
PERM IHF
INCIDENT HISTORY FILE / INCIDENT HISTORY FILE
Permanent Records. Transfer to National Archives when no further business need or after 20 years, whichever is sooner. / INDIVIDUAL FIRE REPORT
FS-5100-29 / DI-1202
(May be retained at Dispatch)
DELEGATION OF AUTHORITY/
RETURN OF DOA / DELEGATION OF AUTHORITY/
RETURN OF DOA
FINAL FBAN/LTAN
REPORT / FINAL FBAN/LTAN
REPORT
FINAL INCIDENT NARRATIVE / FINAL INCIDENT NARRATIVE
FINAL STATEMENT OF COSTS / FINAL STATEMENT OF COSTS
FINAL FIRE PERIMETER MAP / FINAL FIRE PERIMETER MAP
FINAL FIRE PROGRESSION MAP / FINAL FIRE PROGRESSION MAP
INCIDENT ACTION PLAN (IAP)
(with ICS215/215A) / INCIDENT ACTION PLAN (IAP)
(with ICS215/215A)
ICS-201
INCIDENT BRIEFING / ICS-201
INCIDENT BRIEFING
ICS-209 FINAL
INCIDENT STATUS SUMMARY / ICS-209 FINAL
INCIDENT STATUS SUMMARY
ICS-215
PLANNING WORKSHEET / ICS-215
PLANNING WORKSHEET
ICS-215A
LCES SAFETY ANALYSIS / ICS-215A
LCES SAFETY ANALYSIS
INFRARED IMAGERY
(WITH INTERPRETATION) / INFRARED IMAGERY
(WITH INTERPRETATION)
MECHANICAL USE IN WILDERNESS REQUEST / MECHANICAL USE IN WILDERNESS REQUEST
NEWSPAPER CLIPPINGS / NEWSPAPER CLIPPINGS
PRESS RELEASES/
DAILY FIRE UPDATES / PRESS RELEASES/
DAILY FIRE UPDATES
PHOTOS, ESSENTIAL
(ANNOTATED) / PHOTOS, ESSENTIAL
(ANNOTATED)
WFDSS (WFSA)
WILDLAND FIRE DECISION SUPPORT SYSTEM / WFDSS (WFSA
WILDLAND FIRE DECISION SUPPORT SYSTEM
INDIVIDUAL FIRE REPORT
(FS-5100-29 / DI-1202) / INDIVIDUAL FIRE REPORT
(FS-5100-29 / DI-1202)
ELECTRONIC DATA
COMMAND & GENERAL STAFF
E-DATA
PLANNING SECTION
E-DATA
GIS
E-DATA
LOGISTICS SECTION
E-DATA
OPERATIONS SECTION
E-DATA
FINANCE SECTION
E-DATA