Queensland Ultimate Venue Safety Checklist

Event Name:

Venue: Venue Contact:

Date of Assessment: ______Assessed by (Name): ______

VENUE SAFETY CHECKLIST
Physical Inspection Required PRIOR to Event
Access and Egress / Yes/No
Entry/Exit areas are clear and accessible for staff and expected attendees.
Entry/Exit area are adequate for emergency exit and emergency services.
Thoroughfares are well defined and clearly marked.
Accessibility / Yes/No
Ramps are in place to provide access into buildings.
Parking is available close to the event.
The event is easily accessible (e.g. for patrons in wheelchairs, with prams, using walking aids etc).
Entry/Exit area is easily accessible (e.g. for patrons in wheelchairs, with prams, using walking aids etc).
Amenities / Yes/No
Adequate provision of toilets and hand washing facilities
(One closest fixture for every 200 female patrons. One closest fixture/urinal for every 200 patrons, at least 30% must be in the form of closet fixtures. One washbasin for every 200 patrons. For use by disabled persons, one unisex accessible facility for every 100 closest fixtures).
Are separate male and female toilets provided and appropriately signed?
Is toilet security appropriate, with door locks working etc?
Are change room floor surfaces safe, e.g. studded boots on concrete floors?
Are change room lights adequately protected from impact by Frisbees?
Suitable availability of drinking water for staff and attendees.
Amusement Structures (including inflatable structures) / Yes/No
Amusement structures are not used or operated unless the supplier can prove the device meets Australian Standards and a current certificate of registration/electrical safety can be provided.
Appropriate space and suitable ground surface is allocated for each ride, including access and egress for patrons.
There is appropriate fencing surrounding rides.
There is appropriate soft-fall area for inflatable structures.
A thorough check of inflatable structures and accessories is carried out prior to use.
All tie down ropes attached to inflatable structures are fastened to adequate anchorages.
Operators of inflatable structures monitor prevailing wind conditions.
Electrical / Generators / Yes/No
Residual circuit devices (RCDs) are used where required.
All portable electrical equipment including leads are tagged and tested (6 or 12 months in accordance with AS/NZS 3000:2000 and AS3533).
Adequate protection of the public from electric shock and any trip hazards.
All electrical leads and electrical equipment are placed in safe locations, e.g. not in a tree or on top of unstable surfaces.
All leads, plugs etc are protected from the weather and hazards such as water etc.
All leads, plugs etc brought to the venue have been tested and tagged.
Generators are placed in a safe location and are sectioned off from the public.
Emergency Procedures / Yes/No
Emergency Response Plan documented and in place.
Emergency Response Team trained to carry out plan.
Current site maps available to all staff, emergency services and other relevant parties.
Is PA equipment for emergency evacuation in working condition?
Equipment / Yes/No
Is all sporting equipment (e.g. cones, discs) in good condition and safe?
First Aid / Yes/No
First Aid Stations suitably located, clearly signed and accessible.
First Aid facilities suitable for type of event. E.g.100+ players to have dedicated first aid officer at the venue.
Good means of communication provided between event personnel and First Aid Stations.
Is ambulance access provided?
Is an appropriate medical recovery facility available?
Fire Prevention / Yes/No
Do facilities meet fire safety requirements, e.g. hoses, extinguishers, signs?
Suitable fire extinguishers/fire blankets are in appropriate areas, tested and dated.
Personnel are trained in extinguisher/fire blanket use.
All staff and volunteers are aware of the fire evacuation procedures.
Fire evacuation procedures/plan has been provided by the venue.
Food Safety / Yes/No
Adequate catering facilities for food preparation and clean up. See Food Act 2006 (Qld) for more information. https://www.legislation.qld.gov.au/legisltn/current/f/fooda06.pdf
Has the venue provided a Food Business License for preparing food? Must be provided if preparing food for the event.
Insurance/Public Liability / Yes/No
Does the venue have public liability? Has it been provided?
Liquid Petroleum Gas (LPG) and Heaters / Yes/No
Small gas cylinders are used wherever possible.
LPG cylinders are secured to increase stability.
LPG cylinders are clear of ignition sources and are in a well ventilated area.
LPG cylinders are checked to ensure they do not exceed 10 years of the stamped test date.
Compliance with AS/NZS 19\596:2002 – the Storage and Handling of LP Gas.
Licensing/Permits / Yes/No
Is a permit required for any entertainment, fireworks, heavy equipment use etc?
Maintenance / Yes/No
Qualified and competent personnel to undertake maintenance/repairs.
Maintenance personnel have Event Coordinator contact details and means of communicating (i.e. Two-way radio or Mobile Phone).
Records kept of any maintenance undertaken.
Manual Handling / Yes/No
All staff and volunteers are trained to assess each task and use safe technique when lifting or carrying.
Loads are delivered as close as possible to area using vehicle or mechanical aid (e.g. trolley).
Personal Protective Equipment (PPE) / Yes/No
All tasks undertaken by staff and volunteers are checked for the PPE required and PPE provided if needed (e.g. gloves, aprons, earplugs, closed toe shoes, waterproof jacket, etc).
Personnel are trained in using, maintaining and storing PPE.
Security / Yes/No
Can players’ property be safely secured while they are participating?
Appropriate security has been employed for the event (when required).
Cash handling safety procedures are implemented (when required).
Signage / Yes/No
Adequate signage for entries, exits, toilet facilities etc.
Adequate signage for any hazardous areas.
Clearly signed First Aid services and fire extinguisher locations.
Staging and Platforms / Yes/No
All stages are signed off by a certified rigger/scaffolder and are erected by personnel with appropriate training and certifications (as required).
Platforms are continuously monitored, particularly in extreme weather conditions.
Adequate access and egress around all staging and platforms for event patrons and emergency services.
Traffic Flow / Car Park / Yes/No
Clearly defined areas for traffic – separate from pedestrian.
Provision for safe passage of emergency / other vehicles through pedestrian traffic.
Controlled traffic flow and adequate signage for traffic erected.
Is car park area free of the risk of impact by Frisbees?
Traffic management staff / marshals wear appropriate protection and carry communication device (when required).
Adequate parking areas to cater for the expected vehicle numbers attending the event.
Adequate parking supervision.
Adequate training of traffic management staff, and are traffic management staff are positioned in the correct location as planned.
Necessary permits and certification/licensing for traffic management (when required).
Venue and facilities / Yes/No
Are all buildings and structures secure, safe and in good condition?
Is spectator seating safe and in good condition?
Are hand rails provided where necessary?
Do facilities structures and equipment comply with laws, regulations, rules and standards?
Is the playing arena generally safe and in good condition?
Is the perimeter fencing safe and in good condition?
Are the public areas and general grounds safe and in good condition?
Are exits provided and appropriately signed?
Is general lighting provided adequate for security and safety?
Is disabled access provided for?
Are windows and other glass protected from breakage by flying discs?
Waste Management / Yes/No
Does the venue have a waste management plan? E.g. separated bins for recycling and normal waste.
Are there adequate bins available at each field?
Weather Conditions / Yes/No
Use current Australian Bureau of Meteorology information to ascertain weather conditions www.bom.gov.au.
Weather conditions are planned for and monitored, e.g. non-slip mats, shade, sunscreen and drinking water available.
Wind speeds are monitored and amusement structure operation ceased in accordance with manufacturer’s specifications (inflatable structures must cease operation when wind speed reaches 40km per hour).