Vendor Registration Procedure
Norms for Vendor Registration
1. Request for registration can be considered only for items used for production.
2. The vendor shall be Direct Manufacturer OR an Authorized Agent / Distributor / Dealer of reputed manufacturers with the authorization letter from the Principals.
( If required, the details of manufacturer may have to be furnished later)
3. Only in the absence of any authorized agent / distributor, general dealers may be considered. However, such dealers must be an authorized dealer of at least one manufacturer approved by ITI Limited. Such general dealers shall not be considered for routine bulk enquiries, except for small quantity, obsolete and hard to find items.
4. The vendor should have a good financial back up and also supply references of reputed customers in public sector, large scale companies / organizations.
5. Approval shall be granted only after studying VEQ (Vendor Evaluation Questionnaire). Sample evaluation may also be carried out, if required, for which supplier shall supply free samples.
6. Foreign vendors may be considered for registration based on their reputation and scrutiny of data available like technical spec, company profile, quality info., etc.
7. The vendor shall preferably have an office near NAINI, ALLAHABAD.
8. Purchase order shall be released on registered and approved vendors only.
Procedure
Step I
Submit introductory letter covering the above information along with the product details.
Step II
If ITI requires additional sources for procurement of such items which are required for production,ITI will respond to the vendor within two weeks, to collect the “VEQ” (Vendor Evaluation Questionnaire) on payment through DD drawn in favor of M/S ITI Limited, NAINI, Allahabad & payable at SBI, ITI Complex, Naini.
The fee for the VEQ will be :
a. For Small Scale Industry Manufacturers : Rs.500
b. For Medium / Large Scale Industries / Manufacturers : Rs.1000
c. For Authorized Agent / Stockist / Dealer and : Rs.500
other Categories
Step III
Submit the filled-in VEQ along with the relevant documents to the undersigned.
Step IV
ITI will study VEQ and the supporting documents. If required, vendor survey shall be done and vendor shall be asked to submit free samples for evaluation. Based on the reports, registration will be considered.
a. To view the standard format of VEQ for manufacturers please, refer subsequent pages (1 to 4) of the specified format .
b. To view the standard format of VEQ for Agents / Distributors/Stockists please refer subsequent pages (1 to 2) of the specified format.
For any clarification and information the undersigned may please be contacted.
C.E (CAD / VDC)
VENDOR DEVELOPMENT CELL
ITI LIMITED,NAINI UNIT
MIRZAPUR ROAD,
NAINI, ALLAHABAD-211010-(U.P) INDIA.
Ph No: 091-0532-2687400
FAX:0532-2687345
E-mail:
Standard Format for VEQ for ManufacturersITI LIMITED
VENDER DEVELOPMENT CELL E-mail: ITI LIMITED,NAINI Phone : 91-532-2687400
ALLAHABAD-211010 FAX:0532-2687345
VENDOR EVALUATION QUESTIONNAIRE Issuing Date: ______
(For Manufacturers) Issued by: ______Design:______Signature: ______Name:______
1. All Entries shall be type-written 2. Incomplete Questionnaire will not be considered.
3. Enclosures may be attached wherever space is inadequate.
1(a) Name of the Industry
(b) Office Address
Name of the Contact Person / Ph No.: Fax:
E-mail:
© Works Address
Name of the Contact Person / Ph No.: Fax:
E-mail:
(d) Mailing Address
(e) Name & Address of Local
Representative
Name of the Contact Person / Ph No.: Fax:
E-mail:
2 Category of Industry / SSI/ Medium Scale / Large Scale
3 Name of the Product offered
(details of Specifications, Range&
Size etc., may be furnished along
With catalogue if available)4 Year of Establishment
5 Registration No.
(Photo Copy to be enclosed)
6 (a) Ownership Status / Proprietorship / Partnership / Limited Company
(b) Investment Status / Own Capital / Paid – up Capital
- 1/4 -
7 Financial Status:(Enclose Copies of the latest
Balance Sheet/ Annual Report)
If Not provided, mention reasons / Provided / Not Provided
8 / State Sales Tax No.:
Central Sales Tax No.:
(Encl. Certificates)
Dou you have CENVAT facility
(if yes, give details) / Yes / No
9 Personnel Currently Employed / a) Management
b) Production
c) Quality
d) Total
10(a) ANNUAL CAPACITY
Product – wise / In physical terms / Value in Rs.
(b) Orders Executed before Last Year
Product – wise / In physical terms / Value in Rs.
(c) Orders Executed Last Year
Product – wise / In physical terms / Value in Rs.
11 Have you supplied any item to ITI
Bangalore Plant / Other Plants,
during last 2 years ?(If supplied, &
accepted , furnish details along with
photocopy of purchase order) / Supplied / Not Supplied
2 /4
12 DETAILS OF PROMINENT CUSTOMERS AND THE ITEMS SUPPLIED DURING LAST YEAR WITH VALUE
(PHOTOCOPY OF PURCHASE ORDER MAY BE FURNISHED)Name of Customer / Item / Value in Rs.
13 Quality System:
Whether the company is certified to any
International
ISO 9000/ISO14000 Standard. (if Yes encl.
Photo copy) / Yes / No
13 PRODUCTION FACILITIES
a) Furnish the details of machinery / Equipments
Sl. No. / Description of Plant / Machinery / Size/
Capacity / No. of M/C Available / Date of Installation / Make/Brand
b) Tool Room Facilities: (If no facility is available , furnish the details from whom do you avail the same)
Sl. No / Description of Plant / Machinery / Size/
Capacity / No. of M/C Available / Date of Installation / Make/Brand
3/4
15 Details of major raw material/ Component used for productionRaw materials / Components / Suppliers name & Address
1 6(a) List out Testing Equipments for
incoming Materials and for items
Manufactured?(If In – house
Inspection facility is not available,
state the alternative arrangement
provided):
17 Other useful information., If any:
DECLARATION
I / We hereby declare that all statements made in this application from for enlistment of Vendor are true, complete and correct to the best of my / our knowledge. In the event of any information being found false or incorrect , the enlistment and any Purchase Orders placed on our firm may be cancelled. Found false or incorrect , the enlistment and any Purchase Orders placed on our firm may be cancelled.
Seal of the Company
Signature & Date
Name & Designation
List of Enclosures
1)
2)
3)
4)
5)
Note: Any changes on the above information to be immediately conveyed to Vendor Development Cell for further action.
For office use only
Name Of the vendor : M/s
Ref:
Chq. / DD.Ref.:
4/4
ITI LIMITEDVENDER DEVELOPMENT CELL E-mail: ITI LIMITED,NAINI Phone : 91-532-2687400
ALLAHABAD-211010 FAX:0532-2687345
VENDOR EVALUATION QUESTIONNAIRE Issuing Date: ______
Issued by: ______Design:______( DISTRIBUTORS/ AGENTS/ STOCKIEST) Signature: ______Name:______
1. All Entries shall be type-written 2. Incomplete Questionnaire will not be considered.
3. Enclosures may be attached wherever space is inadequate.
1(a) Name of the vendor
(b) Address
©Name of the Executive to be contacted / Ph No.: Fax:
E-mail:
2.Name and address of the local representative
Name of the Executive to be contacted / Ph No.: Fax:
E-mail:
3 Year of establishment
4 a) Details of items offered (encl. List)
b) Name f manufacturers whose products
are offered(dealership letter from the
Manufacturer should be enclosed)
5 a) Do the inspection facility exist with you
for the item offered? If no specify
alternate arrangements.
b) Is manufacturer’s certificate of
the it conformance obtained always,
with the items received by you?
c) The min. time required to replace the
defective items. / Yes/No
Yes/No
6 a) Are you regd. With any Govt.
Organization? If Yes, encl. Photocopy
of registration / Yes/No
7 a) Name of a few prominent customers &
items and values of the supplies made in
the last year.
b) State details, if products are Exported / Items: Value in Rs.:
8 Details of items & corresponding value
of the items supplied to any unit of ITI
a) Description of the item
b) Purchase Order No. &
c) Quantity supplied 7 accepted
-1 /2-
9 a)State/Central sales tax reg. No.(Encl. Certificates)
b) Do you have CENVAT facility? If yes,
Give details.
10 Income Tax clearance certificate / Year:
Certificate enclosed: Yes/No.
11 Financial status(copy of the latest balance sheet/annual report to be enclosed) / Year:
Certificate enclosed: Yes/No.
12 Any other useful information
DECLARATION
I / We hereby declare that all statements made in this application from for enlistment of Vendor are true, complete and correct to the best of my / our knowledge. In the event of any information being found false or incorrect , the enlistment and any Purchase Orders placed on our firm may be cancelled. Found false or incorrect , the enlistment and any Purchase Orders placed on our firm may be cancelled.
Seal of the Company
Signature & Date
Name & Designation
List of Enclosures
1)
2)
3)
4)
5)
Note: Any changes on the above information to be immediately conveyed to Vendor Development Cell for further action.
For office use only
Name Of the vendor : M/s
Ref:
Chq. / DD.Ref.:
- 2/2 -