VDMHA AGM AND INSTALLATION MEETING

May 16, 2016

1. Meeting Called to Order

ATTENDEES:

Juanita BrunetTracy WelkeReg Cole

Zenith KomarniskiTodd HarrisonShauna Micklich

Brandy StefanHank KobbenoTesa Mackenzie

Trisha Ming-BrisonTina WarawaCatherine Legan

Michael SturrockStuart HeualusenSharmen Chorney

Kelly WeleschukBrenda ForbesTammy Ferguson

Mike van der TorreCody WeleschukDoris Bradley

Janet McMannScott LangkowRob Ewanchuk

Greg SenkoCarman OgrodnickBrian Bilyk

Colin TwitchellSheryl Jamison

Meeting called to order at 7:06pm.

  1. Approval of Agenda

Agenda approved

MOTION: Mike van der Torre

SECOND: Catherine Legan

CARRIED

2)Approval of Minutes of June 15, 2015

Minutes were presented from the last AGM and Installation Meeting

MOTION: Catherine Legan

SECOND: Tracy Welke

CARRIED

3)Treasurers Report and Financial Report

See attached

Catherine reported that a copy of the Financials will be put up on the website shortly. Assets that we currently have are boards, jerseys and laptop.

We currently have $15,000 in GIC at the CIBC and approx $50,000 in our general account.

She reported that our hope was to break even hosting provinicials this year and we actually end up on the positive side by just a little bit.

? Please explain the Bank Charges as seen on the Statement of Revenues and Expenditures. Cathy reported that these are mostly the online costs from Chase. They are approx $173 per month. Perhaps new executive could look into a cheaper provider.

MOTION: Mike van der Torre asked Statement of Revenues and Expendituresto be adopted as presented.

SECOND: Sheryl Jamison

CARRIED

4)Fundraising Report

Tracy reported that this year there were 2 options

  1. Fundraising Buy Out or
  2. To Fundraise and give a $350 Commitment Cheque.

If you chose to fundraise there were 2 options:

  1. Oiler 50/50 in which you were to supply 2 workers and the drafts
  2. Raffle Tickets 20 tickets @ $20 each.

If you did not fulfill your commitment then your commitment cheque of $350 would be cashed.

As of today Tracy stated that all families did fulfil commitments to her knowledge.

Tina asks for feedback regarding cost of the raffle tickets.

Doris Bradley states that she preferred the $20 tickets as she found them easier to ask people for $20 instead of $50 or $100.

QUESTION: I thought we couldn’t hold people to their bond cheque?

ANSWER: Cathy stated that yes she has asked AGLC and as long as we give options to fundraising then we can cash a commitment cheque should they not fulfil this commitment.

Tina Warawa reports that she thinks the Initiation Fundraising should be done a little differently next year as they don’t start at the same time as the other teams. So perhaps allowing them the chance to still participate in the buyout.

It was reported that for the Oilers 50/50 we were short a few workers but we still did really well. Everyone had fun. We actually did so well that we put ourselves into the bonus so we made a little extra.

Comedy Night which was our association wide fundraiser went very well. We did well financially and everyone seemed to have fun.

Tamara Ferguson stated that as a parent of 3 kids in hockey if fundraising options were available on line when registering it would be easier to make decisions as to do the buyout or fundraise. It was suggested that the new executive perhaps look at their fundraising for next year and put up on the website as soon as possible.

5)Registration Report

Shauna stated the following:

2015/16 / 2016/17
LEVEL / #OF PLAYERS / # OF TEAMS / #OF PLAYERS
INTITAION / 28 / 2 / 15
NOVICE / 26 / 2 / 31
ATOM / 27 / 2 / 27
PEEWEE / 23 / 2 / 24
BANTAM / 19 / 1 / 21
MIDGET / 34 / 2 / 38

Please note that the 2016/17 numbers are just an estimate.

QUESTION: Any age group where kids are dropping out? Shauna reported that no it more across the board not any specific group at this point.

Tina stated there will be some slight changes are the older levels due to the possibility of player joining the AA league. Not a huge number but a few.

6)1660/NEAHL Report

Tina reported that the Spring AGM is not very informational. She did state that 1660 has made a couple rule changes.

  1. They have removed additional penalties and rules above the HA penalties.
  2. They have stream lined their affiliation process.

The No Hitting was also discussed as Edmonton Hockey League has pulled all hitting at all their house levels. 1660 did a vote and 40 voted against removing hitting and 0 voted for removing it. Hitting will remain in 1660 until HA makes that change. However, Tina did note that if a player wishes to go to a non contact team we must let them go same as if a female player wishes to play on an ALL female team then we must let them go.

1660 and NEAHL also discussed the Interlock. This will be an interlock of leagues between 1660, NEAHL, Pembina and Sturgeon and North Central. All leagues have now voted to enter into the interlock system. They are hoping that by doing this it will cut down on the driving. They want to keep the drive to 165 km or less. From the information so far there will be 60 percent of your games played within your own registered league and 40 percent interlock games.

Tina reported that more information is to come and to watch the 1660 website.

Tina reported that Interlock will be from Atom level and up as some of the leagues do not have a Novice Level.

Tina stated that 1660 has proposed an October 1 start time for tierring games for all top tier teams.

Colin Twitchell asked about Constellation Rounds? Can we eliminate? Especially at the higher levels.

Tina stated that this did get brought up at the 1660 GM. Unfortunately, their goal is to make playoffs the same at all leagues. So if they decide to go with consultation rounds then all leagues will now do this to keep things the same for the interlock.

Tina also reported that at the 1660 AGM a “School Night” was clarified. Up until this year Friday night was considered a School night and not Sunday night. This has been changed. 1660 is also hoping to have all levels home by 11pm in the future.

Scott reported that NEAHL changed some rules.

  1. Affiliation Rule moved up to 14 players and
  2. If you forfeit game there will be a fine.

7)Hockey Alberta (HA) Zone Report

Tina reported that

  1. Initiation Program from HA of Half Ice is still not mandatory as stated last year. The reason for this is that a lot of association just didn’t have the funding to purchase the boards or foams to separate the ice. HA has now found a group to do grants/sponsorships for boards and or foams. HA mandate is that they only want to see ½ ice being used at this level for practice and games. There was also talk of this happening at the Novice level.
  2. Tina stated that a few years back there was a motion left on the table regarding registration and that if your home association did not house a team for 2 or more years they couldn’t pull you back in the future. HA stated that they have pulled this motion. Decision regarding where a player will play is to be made by them. For now, you must register at your home association no matter if they house a team at your level or not.

8)Tournament Report

Juanita read report from Jen Nawrot as she was absent.

See attached.

QUESTION: What was VDMHA participation in the Devin Nahrinak Charity Tournament? Tina reported that Vegreville help with licensing. Unfortunately, they were unable to get enough team to hold a tournament so they ran a fun game between the A and B team from Vegreville and some Two Hills players. Two Hills Association incurred all the costs. They made approximately $15,000 towards Kids with Cancer.

9)Practice Schedule

Mike van der Torre reported at last year’s schedule seemed to run well. If number of teams stay the same then schedule should be about the same.

Mike also reported that new executive should also purchase new jerseys from Midget level for sure.

10)Power skating and Goalie Clinic Report

Scott Langkow reported that for Goalie Clinic they had about 11 goalies and power skating was approx 25-30 players. Last year we had a great deal on power skating however, costs may rise next year as unsure if association will cover the ice costs. Scott reported that any and all feedback that he received regarding both was very positive.

QUESTION: Why do we use Mundare ice for the clinic? Scott reported that we just didn’t have the ice available in Veg last year.

QUESTION; Is goalie and power skating clinics separate? Scott reported yes they are.

Colin states the he thinks association should definitely have the Goalie Clinic next year and cover ice costs to keep this clinic going as it is so beneficial to our goalies. Development is unbelievable.

QUESTION: Does Vegreville get priority for ice in Mundare? Yes we do as we run allot of practices and games through there.

QUESTION: Is powerskating for all age groups? It was stated that last year it was from Novice level and up.

11)General Concerns and Comments

QUESTION:Player code of conduct? Is it enforced? I noticed a lot of name calling and fighting among a team last year. I didn’t know who to go to? This could be a reason that players do not return the following year.

Tina stated that we tried to strengthen the Player Code of Conduct last year. Our hope was that parents would discuss the code with their player before signing. Tina stated that if there is an issue to please go to your coach, manager or level director. If it is before teams are selected you can go to the Level Director or really anyone on the executive.

QUESTION: Colin asked about Coach Evaluations. He was surprised to see the email but thought it was a good idea. He is curious what happens with them now?

Tina stated that she sent out the evaluations to all families by email. The responses only came to her directly. She is doing up an email to send to all coaches that if they wish to know the feedback then to contact her. She felt that they were very positive and that she received approximately 30 completed evaluations. Tina reported that if a number of evaluations came back negative that this is something the executive in the future must look at and get to the bottom of the problem.

Suggested that we also do evaluations for Assistant Coaches.

Colin stated that feedback is so valuable especially for assistant coaches as in the future they may want to be a head coach.

Doris suggested that for Assistant Coaches we perhaps look at some of our older players. This would be great for them personally and to help the association grow new coaches for the future.

Elections: See Attached

12)Adjourn Meeting@ 8:54

MOTION: Sheryl Jamison

SECOND: Mike van der Torre

CARRIED