request for Approval to Recruit proforma

Research posts

Date:

Dear Professor Gormley-Heenan

Please find attached recruitment documentation for the post of in the Research Institute. The PI on this project is.

I would be grateful if you could confirm your approval and forward this documentation to the Human Resources Department on the Coleraine campus.

Signed: ______(RI Director)Date: ______

(Version control: 21 October 2014)

Approval to Recruit – ReSEARCHposts

The attached proforma should be completed in full prior to making a request to the PVC (Research and Impact), for confirmation of approval to recruit to all Research posts.

There are fiveparts to the proforma

PART ONE-The Rationale for Recruiting

PART TWO-The Job Description and Personnel Specification

PART THREE-The Recruitment Requisition (details of post and funding)

PART FOUR -Confirmation of Funding (from Research Office)

PART FIVE-Confirmation that the post is fully externally funded

All fiveparts must be completed. Incomplete proformas will not be considered by the PVC.

If you require assistance in completing the documentation please contact your HR Business Partner.

The preferred method of receiving this proforma is via email. Fully completed and signedproformas should be sent as a PDF to the PVC’s Office at .

Please note:

The Research Institute Director should sign the documentation on the final page of this pack. Unsigned or incomplete forms will be returned.

PART ONE – The Rationale for Recruiting

Faculty: ______

School: ______

Research Institute/Research Group: ______

Principal Investigator: ______

Post Title: ______

A Job Description and Personnel Specification must be attached

Campus where the post will be located: ______

Type of contract: (Permanent/Fixed Term): ______

If fixed term please specify the duration and Purpose & Event: ______

______

______

Funding:(Internal/External/Joint/Self-financing - (please specify):

______

______

______

______

______

Rationale and Role Purpose:

______

______

______

______

______

______

______

PART Two – The Job Description and Personnel Specification

Please attach the job description and personnel specification. An illustration of the structure of the job description and personnel specification is set out below.

Job Description

Role:

Reports to:

Responsible to:

Job Purpose

Main Duties

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11. Any other duties appropriate to the grade and nature of the post.

Personnel Specification

In developing the criteria for the personnel specification you should be precise and concise in your wording. It is not appropriate to have a very long list of essential criteria. As a rule of thumb there should be no more than two-three essential criteria in each of the sections of the personnel specification.

Educational and Professional Qualifications /

Essential

Desirable
Previous Experience/
Training /

Essential

Desirable
Job Related Achievements /

Essential

Desirable
Inter-Personal Skills /

Essential

Desirable

Research /

Essential

Desirable

Other /

Essential

Desirable

PART Three – recruitment requisition

The purpose of this section is to confirm details of the post and the funding arrangements.

POST DETAILS

Post Title:

Faculty/Dept:School/Section:

Grade: Campus:

Reason for Request:

(eg. new post, replacement post, temporary cover, job share)

Name of previous postholder:

(if applicable)

Will the post-holder have unsupervised contact with children/vulnerable adults as part of their role? YES/NO

Please state if the post is:

Full-time/Part-time/Term-time(Delete as appropriate)

If part-time/term-time please state:

Hours per week: Days per week (e.g. Mon-Fri):

Number of hours per day: Weeks per year:

Permanent/Fixed Term/Temporary(Delete as appropriate)

If fixed term/temporary you must state:

Anticipated Start Date: Expected End Date:

The purpose/expected outcomes of the post:Reason for proposed end date (time-based event): (Duration of funding is not a sufficient justification)

For research posts please state:Unit of Assessment:

Principal Investigator:

FUNDING

The funding for the post is (Please delete as appropriate):Internal*/External*/ Joint*/Self-financing*

*Please provide full details:

Cost Centre for Post: Analysis Code for Post:

Please detail any research contract restrictions or restrictions on starting salary:

ADVERTISING

Suggested advertising media:

Please refer to advertising guidelines attached.

Belfast Telegraph

THESDerry Journal/Londonderry Sentinel

Guardian Coleraine Chronicle

Other (Please specify below)

In the case of permanent University funded posts advertising costs for one newspaper and will be paid for centrally.

For any additional advertising media listed above please provide Cost Code:

For fixed term or externally funded vacancies please provide Cost Code for all advertising and interview expenses:

INTERVIEW PANEL

Nominate appropriate trained senior colleagues to serve on Interview Panel:

Nominated member of staff to complete all further particulars for the post:

INDUCTION DETAILS

Nominated ‘Induction Colleague’ for new Appointee:

Induction Colleague’s contact details, i.e. email address and phone number:

Manager for new appointee:

PART FOUR

For externally funded research posts please attach confirmation from the Research Office of the funding available, start date for the funding and details of the level of post which can be supported by the funding available.

PART FIVE

Is this post fully externally fundedYesNo

If ‘No’ please provide details:

______

______

______

FOR COMPLETION BY THE RESEARCH INSTITUTE DIRECTOR

I confirm that I have reviewed the information in parts 1-5 of this proforma. I would request confirmation from thePVC (Research and Impact) of approval to recruit to this position.

Signed: ______(RI Director) Date: ______

For completion by HR Department
PVC Ref No: RI/__
Post No: __