Using the Secure HEAB File Transfer Site

Using the Secure HEAB File Transfer Site

Using the Secure HEAB File Transfer Site

  1. Open your web browser and enter the Secure HEAB web address.

This will take you to the Secure HEAB logon page. You may bookmark this page in your web browser.

  1. Enter your Secure HEAB user name and password in the appropriate boxes, and then click on the “Login” button.
  1. Once you have logged in, the contents of your school’s Secure HEAB folder will be displayed. Please note the following file naming conventions:

dlm###_yy_mmdd.txtDelimited format Notification List

RPT###_yy_mmdd.TXTReport format Notification List

AES###new_mmdd.txtAES Notification List (includes GPA, credits, and status)

AES###old_mmdd.txtAES Notification List (does not include GPA, credits, and status)

Dvvvv_###.txtReport format Voucher Disbursement File

Dvvvv_###F.txtFlat Text format Voucher Disbursement File

Evvvv_###.txtVoucher Error List

###=Your 3-digit HEAB school code

yy=The academic year (56 = 2005-06)

mmdd=The month and day the list was produced (July 4 = 0704)

vvvv=HEAB voucher number

For example, a delimited Notification List for school #123, for the 2007-08 academic year, produced on July 4, would be named dlm123_78_0704.txt.

  1. Click on the name of the file you want to download.

The file will open and be displayed in your browser window.

  1. Click on the “File” menu, and select “Save As…”
  1. The “Save Web Page” window will appear.

Use the “Save in:” box at the top of this window to select the location where you want to save the file.

In the “Save as type:” box at the bottom of the Window, select “Text File (*.txt)” from the drop-down menu. The default file type for most web browsers is “html, htm”, so be sure to change this to“Text File (*.txt)” before you save the file.

Click on the “Save” button to save the file.

  1. Use the “Back” button on you browser to return to yourSecure HEAB folder.
  1. Repeat steps 4 - 7 for any other files which you want to download.
  1. When you are finished downloading files, click on the “Logout” button at the bottom of your Secure HEAB folder, or simply close your web browser.

Once you have downloaded your files as text, you may then import your delimited files into your spreadsheet or database application (see separate instructions).

The screen-shots used in these instructions were taken from Microsoft Internet Explorer, version 6, in Windows XP. Depending on the type and version of web browser you are using, some screens may look different from those depicted here.

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