User S Guide for Online Barcoding System

User’s Guide for Online Barcoding System

Last modified 1/15/2014

Table of Contents

General Overview of ProceduresPages 3 – 4
How to Register for Upcoming Sale
How to View, Add, Update or Delete Items in Your Consigned Inventory
How to Print Tags
How to View End-of-Sale Totals
Helpful TipsPages 5 - 6
Consignor LoginPage 7
“Consignor LogIn” screen – Figure #1
Consignor HomepagePage 8
“Consignor Homepage” screen – Figure #2
Register/Unregister for SalePage 9
“Consignor Registration” screen – Figure #3
Update Account Information/PasswordPage 10
“Update Consignor Account” screen – Figure #4
Maintaining Consignor InventoryPage 11
“Consignor Item Entry” screen – Figure #5
Work with Inactive InventoryPage 12
“Activate Inactive Inventory” screen – Figure #6
Work with Active InventoryPages 13 - 14
“Work with Consigned Items” screen – Figure #7
Printing TagsPages 15- 17
“Select Tags to Print” screen – Figure #8
Tag print file example – Figure #9

General Overview of Procedures

How to Open the Online Barcoding System

The online barcoding system can be opened by doing one of the following (1) go to our KMOM website( and click the link for the online Barcoding System; (2) open your internet browser and enter “ into the address bar; or (3) double-click the KMOM Barcoding System shortcut icon on your computer’s desktop(see the “Helpful Tips” section of this user’s guide to learn how to create a shortcut for the barcoding system.) Once the online barcoding system is opened, it will display the “Consignor Login” screen (Reference Figure #1).

How to Register For An Upcoming Sale:

1)Open the online barcoding system and login with your Consignor Number and Password (Reference Figure #1). Upon logging in, the “Consignor Homepage” is displayed (Reference Figure #2).

2)From the “Consignor Homepage”, select “Register for Our Upcoming Sale”. This will display the “Consignor Registration” screen. (Reference Figure #3) Click the register checkbox and hit the “Submit” button. You will be returned to the “Consignor Homepage” and your registration status should now be listed as “Registered”.

3)Verify your account information(address, phone number & email). It is important to keep your contact information up to date. We send communications regarding the sale, using this information. From the “Consignor Homepage”, select “Update My Account Information”. This will display the “Update Consignor Account” page (Reference Figure #4). Review the information and make any necessary changes. Then hit the “Submit” button. This will return you to the “Consignor Homepage”.

4)Review your inactive inventory if you have participated in previous sales. Unsold items from prior sales are located in your inactive inventory. If you plan to bring any of these unsold items to the upcoming sale, you will need to move those items from your inactive inventory into your active inventory. To do this, select “Work With Consigned Inventory” from the “Consignor Homepage”. This will display the “Consignor Item Entry” screen. (Reference Figure #5). From this screen, select “Work With Inactive Inventory”. This will display the “Activate Inactive Inventory” screen(Reference Figure #6). From this screen you will be able to select desired items to be moved from your inactive inventory and move them to your active inventory for the upcoming sale. When you are finished working with your inactive inventory, you will be returned to the “Consignor Homepage”.

5)Once you have moved over the desired items from your inactive inventory, you are ready to start entering new items into your active consignor inventory for the upcoming sale. Select “Work With Consigned Inventory” from the “Consignor Homepage”. This will display the “Consignor Item Entry” screen (Reference Figure #5). From this screen, select “Work With My Consigned Items(Active Inventory). This will display the “Work With Consigned Item” screen (Reference Figure #7). From this screen you will be able toview, add, update and delete items in your active inventory. When you are finished working with your active inventory, you will be returned to the “Consignor Homepage”.

6)When you are finished working with the online barcoding system, select “Logout” from the “Consignor Homepage”. You can then close your internet web browser.

7)In addition to maintaining your inventory for the upcoming sale, also remember to go to our TimeToSignUp sheet to specify your desired drop off time and work shift. Links to these sheets can be found on our KMOM website ( or by entering into the address bar of your web browser.

How to View, Add, Update or Delete Items in Your Consigned Inventory:

1)Open the online barcoding system and login with your Consignor Number and Password (Reference Figure #1). Upon logging in, the “Consignor Homepage” (Reference Figure #2) is displayed. [If you are already logged into the system, return to the “Consignor Homepage”.]

2)From the “Consignor Homepage”, select “Work With Consigned Inventory”. This will displaythe “Consignor Item Entry” screen. (Reference Figure #5). From this screen, select “Work With My Consigned Items(Active Inventory)”. This will display the “Work With Consigned Item” screen (Reference Figure #7). From this screen you will be able toview, add, update and delete items in your active inventory. When you are finished working with your active inventory, you will be returned to the “Consignor Homepage”.

3)When you are doneusing with the online barcoding system, select “Logout” from the “Consignor Homepage”. You can then close your internet web browser.

4)Special Note: If you are logged into the online barcoding system and there is an extended period of inactivity, the system will automatically end your session. You will then need to close your internet web browser and re-open the barcoding system.

5)**IMPORTANT: All items must be entered and printed before the online barcoding system shuts down at midnight the Wednesday before the sale. Once the online barcoding systemshuts down, you will no longer have access to your inventory for updating and printing purposes. You will, however, be able to login to the barcoding system to view your sale totals.

How to Print Tags:

2)From the “Consignor Homepage”, select “Work With Consigned Inventory”. This will display the “Consignor Item Entry” screen. From this screen, select one of the three options under “Print Tags”. A majority of the users will want to select “Print Selected Tags”. This will display the “Select Tags To Print” screen (Reference Figure #8).

3)When you are finished printing tags, click “Back to Menu” in the center of the screen. This will return you to the “Consignor Item Entry” screen.

4)Special Note: Before printing tags, be sure to have the appropriate colored paper loaded in the print tray of your printer….use white cardstock for regular items and pink cardstock for donated items.

5)**IMPORTANT: All items must be entered and printed before the online barcoding system shuts down at midnight the Wednesday before the sale. Once the online barcoding system shuts down, you will no longer have access to your inventory for updating and printing purposes. You will, however, be able to login to the barcoding system to view your sale totals.

How to View End-of-Sale Totals

1)Once the online barcoding system has been shut down, you will no longer have access toitems in your consignor inventory. You will not have access to your inventory until we open the next sale for registration. We will notify all sellers when registration has opened.

2)Once the sale is over Saturday and we will run our end of sale system procedures, you will be able to view you sale totals. We will notify all sellers when the end of sale procedures have been completed and sale totals are ready for viewing. To see your sale totals, open the online barcoding system and login. Your totals will be displayed on the “Consignor Homepage” (Figure #2).

3)Special Note: As part of our procedures for closing one sale and opening a new sale, all sold items and items marked as donate will be permanentlyremoved from your consignor inventory. All unsold items will appear in your inactive inventory. If you plan to bring any of these unsold items to the newly opened sale, you will need to move those items from your inactive inventory into your active inventory (Reference Figure #6.

Helpful Tips

**IMPORTANT: All items must be entered and printed before the online barcoding system shuts down at midnight the Wednesday before the sale. Once the online barcoding system shuts down, you will no longer have access to your inventory for updating and printing purposes. You will, however, be able to login to the barcoding system to view your sale totals.
Make a shortcut for the online barcoding system on your computer desktop. This will make opening the system easier and quicker. To create the shortcut, right-click on your computer desktop. This will display a menu. Highlight “New” to display another menu. Click “Shortcut”. This will display a “Create Shortcut” dialog box. In the “Location” field enter “ Then click the “Next” button. Type a name you want to assign to the shortcut (such as “KMOM Barcoding System”) and then hit the “Finish’ button. You should now see the newly created icon on your desktop. Double-click this icon when you want to open the online barcoding system.
If you are logged into the online barcoding system and there is an extended period of inactivity, the system will automatically end your session. You will then need to close your internet web browser and re-open the online barcoding system.
When entering new items into your inventory, you may find it helpful to access the online barcoding system from a laptop or other handheld device, such as an ipad, Kindle or tablet. This will allow you to enter information while sitting in a location that is convenient to you. Once the items are added, you can go to your desktop computer to print the tags. If you do not have a laptop or other handheld device, keep a handwritten list on a piece of paper. Then use this list to enter the items into the barcoding system.
When entering new items into your active inventory using the “Work With Consigned Items” screen (Reference Figure #7), the “Category”, “Size”, “Price” and “Donate” fields will default to the information specified for the previously entered item. This is to help facilitate adding new items to your inventory.
When entering new items into your active inventory using the “Work With Consigned Items” screen (Reference Figure #7), if the items are the same category, size and price, enter them in bulk by specifying a number in the “Qty” field, instead of entering each item individually. You can enter a maximum of 25 items at one time. Being able to enter items in bulk is a great time saver. For example, if you have ten size 4 boy shorts with a price of $2.50, specify 10 in the “Qty” field and upon hitting the “Submit Item” button, 10 items will automatically be added to your active inventory using the specified information. (Note: a detailed handwritten description should be added to the printed tags later. This is so we can match the tag up to an item if it accidentally comes off while on the sale floor. Instead of handwriting on the printed tag you could, at a later time, go back into the barcoding system and add details into the “Description Line 2” field before the tags are printed. [Tip: Another ideal item to enter in bulk is books.]).
A suggested method of tagging your items(if you plan to print the tags on your home printer) is to do it one bin at a time. Take a bin of sale items and sort the items by gender. Within gender sort by size. Then separate each size by category and price (i.e. have a pile of boy size 2 shirts for $2.00, a pile of boys size 2 shirts for $1.50, a pile of boys size 2 pants for $2.50, etc, etc). This will save you time by allowing you to enter items in bulk instead of individually. Once all items in the bin have been added into the system, print the tags for these items. At this point you can cut the tags and attach to the items or just take the sheet of printed tags and lay them on top of the bin with the items.(They can be cut and attached them later) This will make it easier to match a printed tag with the desired item.
**IMPORTANT: DO NOT enter donated items into your active inventory if you do not intend to bring them to the upcoming sale. After we complete the end of sale process, all unsold items marked as donate are automatically removed from your inventory. If you enter an off-season donate item into the active inventory, at the end the sale that item will be permanently deleted from your consigned inventory.
Before printing, disable your pop-up blocker.
All tags must be printed on cardstock paper not standard printer paper. (White for regular items and Pink for donated items)
If you are using a color printer to print tags, you may want to specify that your printer use only the black ink when printing. Some color printers still use color ink even when printing text that is all black. To set this option, from the “Print” screen, select “Printer Properties”. Under the “Color tab”, select “Grayscale”, then check the box beside “use black print cartridge only”. This will stop the printer from using your color ink when printing the tags. *Note:This setting option may vary from printer to printer*
You do not have to print your tags to a home printer. You can instead generate PDF files when requesting tags and have them printed by a printing company such as Staples or Kinkos. Reference pages 15 – 17 for more information.
If you can use a 40% off coupon, you may find it cheaper to buy your cardstock at Michael’s or AC Moore, especially the pink cardstock. You can get the coupon from the Sunday paper, online or by using the Michael’s app on your smartphone.
IMPORTANT: Since the new tagging system uses barcoding to scan sold items into the system, sellers will no longer be able to use pen to mark down prices of items on the sale racks.
IMPORTANT: It is important that you verify that all items you bring to the sale are listed in your active inventory. If you bring an item to the sale that is not listed in the active inventory, the system will not be able to locate it in the database when the tag is scanned at checkout.

ConsignorLog In

Figure # 1

Your password is the last 4 digits of the phone number which we have on file for your account. It could be your home, mobile or work numbers. It is possible that we have no phone number on your account. If this is the case, then your password is “nown”. If you have problems logging in to your account, please contact Becky Creelman and she can assist you with your password.

Please know that when you login into the KMOM barcoding system for the first time, your password is a default password that was assigned to your account when we loaded your account information into the barcoding system. Your password does not have to remain your phone number. Once you login for the first time, this password can be changed by selecting “Update My Account Information” from the Consignor Homepage(Reference Figure #2).

Upon entering a valid Consignor Number and Password, the “Consignor Homepage” is displayed (Figure #2). From this screen you can perform various consignor functions.