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ABSTRACT SUBMISSION INFORMATION

Submission Opens: February 9, 2018

Abstract Deadline: March 23, 2018

Use the Abstract Submission Form to submit each abstract.

Instructions

  • Complete all sections of the form typed so all text is legible.
  • Only onesubmission per primary author is allowed, per presentation type.
  • The primary author is the presenter.
  • Include the email of the primary author (presenter).
  • Three learning objectives must be included with each submission.
  • For oral/poster submissions, structure abstract as: TITLE; AUTHOR’S LAST NAME, FIRST NAME; INSTITUTION; BACKGROUND; METHODS; RESULTS; CONCLUSIONS.
  • Abstract grading will be blinded. Do not include institution or other identifying information within the abstract itself. Abstracts with identifiers will be returned.
  • One table OR one figure allowed.
  • Name each abstract as last and first name of the primary author and type of presentation (oral/poster or video).
  • Abstracts should be completed according to the instructions and emailed as a Word document to not send abstracts as PDF files.

The 2018 program will include oral, video, and poster categories.Oral presentations are limited to seven minutes. Video presentations are limited to 5 minutes.

Cash awards of $500, $250, and $100 will be awarded to the best 3 oral presentations and $250 will be awarded each to the best video and best poster.

The program has been approved for AMA PRA category 1 credits by the American College of Surgeons, a portion of which will meet the requirement for the Self-Assessment necessary for MOC.

All attendees must register on our website ( and select the link for 2018 Annual Meeting.

This information and the abstract form can also be found on our website at

Video Guidelines

  • Submit video as an original production, in final edited form, using clear voiceover in English, connecting voice narration with images shown.
  • Videos must not exceed 5 minutes in length.
  • Do not include institution or other identifiers in the video. Include only the title of the abstract on a slide at the beginning of the video. Videos with identifiers will be returned.
  • Title on video must match the title on your submission form.
  • Background music is not acceptable. Only clear, good quality videos produced in a professional manner will be considered.
  • If the information is about a clinical case, the narration must provide information about the case such as medical history, diagnostic work-up, and outcomes.
  • If the information is about a particular procedure, the video must address the components of the procedure and include information that addresses the various surgical techniques.
  • Patient privacy must be maintained at all times. Videos submitted with identifiable patient information or features will not be considered. Please obscure patient name on any images, removing personal information and blur the patient’s face if not part of procedure. The video must be HIPAA compliant.
  • Do not use copyrighted images or video unless you are the copyright holder.
  • Ensure that text graphics are legible when the video is rendered to its final format.
  • If using PowerPoint slides in the video, keep content at least 50 pixels from the screen edges.
  • Any video recorded with a mobile device should be recorded horizontally, not vertically

Video Formatting:

  • All video must be minimum 720x480 and maximum of 1920x1080 for HD.
  • Do not create HD video file if your content is not HD.
  • Acceptable formats: MPEG-2, MP4, QuicktimeMov.

Submitting Video Files:

  • Name the abstract as last and first name of the primary author and type of presentation
  • Please send by Dropbox link or wetransfer ( to

Abstract Submission Form

Presentation Type:Oral or Poster Video Poster only (do not consider for oral)

Category (select one):

 Colorectal /  General /  Neurosurgery /  OB/GYN /  Plastic
 Ophthalmology /  Orthopedic / Otopharyngolaryngology /  Pediatric
 Thoracic /  Urology /  Vascular /  Oncology
Title:
Primary Author (presenter):
Check one:  Fellow /  Resident /  Medical Student
Institution: / Department:
Primary Author Email:
Telephone:
Coauthors:

Learning Objectives: Upon completion of this presentation, participants will be able to….

1.
2.
3.
WORD LIMIT: 300 WORDS. DO NOT INCLUDE INSTITUTION OR OTHER IDENTIFIERS IN THE BODY OF THE ABSTRACT.
TITLE
AUTHORS (Last name, first name)
INSTITUTION
BACKGROUND
METHODS
RESULTS
CONCLUSIONS

ABSTRACT

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