Upper Deverills Parish Council
9 Beech Grove, Warminster, Wiltshire, BA12 0AB Tel: 01985 213436
Chairman: Miss Louise Stratton Clerk Mrs Sarah Jeffries MILCM
All Parish Council Meetings are open to the Public and Press
Wednesday 10th September 2014
To All Members of the Upper Deverills Parish Council
Dear Councillor,
You are summoned to a meeting of the Upper Deverills Parish Council, at Kingston Deverill Village Hall on Wednesday 10th September 2014 at 6.30pm. The meeting will consider the items set out below.
Before the meeting there will be a public session to enable the people of the Upper Deverills to ask questions of, and make comments, regarding the Parish Council. Questions not answered at this meeting will be answered in writing to the person asking the question, or may appear as an agenda item for the next meeting. Members of the public are asked to restrict their comments, and/or questions to three minutes.
Sarah Jeffries MILCM
Parish ClerkDated: 3rdSeptember 2014
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6.30pm Public Question Time
This section (at the Chairman’s discretion may last up to 15 minutes) is not part of the formal meeting of the Council and minutes will not be produced.
A Report from the Unitary Councillor and a Report from Rural Police Department will be heard if required
Agenda
1. Acceptance of apologies for absence
Schedule 12 of the Local Government Act 1972 requires a record to be kept of the members present and that this record form part of the minutes of the meeting. Members who cannot attend a meeting should tender apologies to the Parish Clerk as it is usual for the grounds upon which apologies are tendered also to be recorded. Under Section 85(1) of the Local Government Act1972, members present must decide whether the reason(s) for a member's absence are accepted.
2. Chairman’s announcements
3. Dispensations
Council is asked to discuss any written requests for dispensation the Clerk may have received from Councillors. Council is asked to resolve the dispensations if required.
4. Declarations of interest, members to declare any interest they may have in agenda items that accord with the requirements of the relevant authorities (Disclosable Pecuniary Interests) Regulation 2012 (SI 2012/1464) (NB this does not preclude any later declarations)
5. Exclusion of the Press and PublicStanding Order #1cThe Parish Council may exercise their right to exclude the public and press by resolution from a closed meeting due to the confidential nature to be discussed pursuant to section 1(2) of the Public Bodies (Admission to Meetings) Act 1960.
6. To receive and sign the minutes of the Full Council meeting held on 9th July 2014 (Previously circulated)LGA 1972 Sch 12 para 41(1)
Planning – For Comment
Application: 14/07380/FUL
Location: 36 Kingston Deverill Warminster Wiltshire BA12 7HE
Proposal: Alterations & extensions to existing cottage and garage, to form breakfast room with granny annexe, plus new
store & open garage
Council is asked to comment on the above planning application.
Application:14/07667/LBC
Location: 36 Kingston Deverill Warminster Wiltshire BA12 7HE
Proposal: Alterations & extensions to existing cottage and garage, to form breakfast room with granny annexe, plus new
store & open garage
Council is asked to comment on the above planning application.
Application: 14/07175/FUL
Location: Lower Pertwood Farm Hindon Salisbury Wiltshire SP3 6TA
Registration Date: 06/08/2014
Proposal: Erection of Front conservatory.
Council is asked to comment on the above planning application.
Application:14/06810/FUL
Location: 39 Kingston Deverill Warminster Wiltshire BA12 7HE
Proposal: Alterations & extensions to existing garage, cottage to form breakfast room with granny annexe, plus new store and open garage
Council is asked to comment on the above planning application.
14/07403/TCA
Location: Dredges Farmhouse Brixton Deverill Warminster Wilts BA12 7EL
Registration Date: 31/07/2014
Proposal: Fell Lawson Cypress to ground level
4 x Lawson Cypress - Fell to ground level
1 x Goat Willow Fell to ground level
Council is asked to note that no comment was given on the above planning application.
Planning - Appeals
Deep Water Cottage Appeal against the Enforcement noticeW/12/00042/ENF_M
Council is asked to note thatthe Clerk has contacted Wiltshire Council Planning department for an update and has been informed that there is to be a site visit actioned on the 11th September 2014.
7. Wessex Water Corfe Mullen Transfer Scheme
Council is asked to hear an update from Councillor Colin Hirons and if required.
8. Parish Steward - Highways
Council is asked to hear a report from Councillor Ranald Blue
HGV/B3095 Issue
Council is asked to hear a report from Councillor Ranald Blue re the HGV/B3095 issue he has been discussing with the Unitary Councillor Fleur De Rhe Philipe.
Council is asked to note retrospectively the below previously circulated:
Wiltshire Council Section 14(1) of the Road Traffic Regulation Act 1984
Temporary Closure of: A350 (Part), Chicklade, Kingston Deverill, Brixton Deverill,
Longbridge Deverill and Sutton Veny (Ref: TTRO 3576)
Notice is hereby given that the Wiltshire Council has made an Order to close temporarily toall traffic:A350 (Part), Chicklade, Kingston Deverill, Brixton Deverill, Longbridge Deverill and SuttonVeny; at various locations between the A36 and A303 junctions.To enable: Wiltshire Council to carry out kerbing, carriageway resurfacing / patching, roadmarking and adjustment of ironworks.
Alternative route: via A350 (unaffected length) – A303 – A36 and vice versa.
This Order will come into operation on Monday 13th October 2014 and it is anticipated thatthe work will take until Monday 20th October 2014 to complete (19:00 to 06:00 on weeknights only). The Order will have a maximum duration of 18 months. Access will bemaintained for residents and businesses, although delays are likely due to the nature of theworks.
Temporary Closure of: A350 (Part) and B3089 (Part), East Knoyle (Two Mile Down
Junction) and Temporary 30mph Speed Restriction: A350 (Part) East Knoyle
(Ref: TTRO 3574)
Notice is hereby given that the Wiltshire Council has made Orders to:
Temporarily close to all traffic:(i) A350 (Part) East Knoyle; from its junction with A303 Willoughby Hedge in a southerlydirection for a distance of approximately 2.1km.(ii) B3089 (Part) East Knoyle; from its junction with A350 in a westerly direction for adistance of approximately 600m, and in an easterly direction for a distance of approximately 600m and to introduce a temporary 30mph traffic speed restriction to all traffic:A350 (Part) East Knoyle (Two Mile Down Junction); from a point 180m south of the junctionto its junction with B3089 (east arm) and from a point 200m north of the junction to itsjunction with B3089 (west arm). Total length 420m.To enable: Wiltshire Councilcarry out junction improvements, carriageway resurfacingand associated works.15th October 2014 between 19:00 and 06:00 It is anticipated that the works will take thestated duration to complete depending upon weather conditions. The Orders will have amaximum duration of 18 months. Access will be maintained for residents and businesses,although delays are likely due to the nature of the works.
9. Community Resilience Plan/ Flood Plan
Council is asked to hear a report back from Councillor Louise Stratton
Culverts Monkton Deverill
Council is asked to hear the reply from the Land Drainage Team.
Parish emergency assistance scheme
Council is also asked to hear the reply from the newPEAS, if received.
10. Website
Council is asked to hear a report back from Councillor Louise Stratton following her meeting with the Parish News Editor.
11. Parish Plan
Council is asked to hear a report back on the Youth Consultation information collected and collated.
12. Monkton Green Bench
Council is asked to discuss the highlighted issue received during the above consultation:
One issue that was raised by a ‘youth’ was the parlous state of the bench at Monkton Green as it was falling to bits and not nice to sit on. I had a look at it last night and it is a real mess, maybe this is something we could look at, either refurbishing it, or probably more realistically replacing it, a la the KB Bench.
13. Bank Mandate
Council is asked to provide the Clerk with the completed Bank Mandate so that she can process it with the Co-operative Bank. The Council is in breach of its Financial obligations re signatories until the Mandate has been processed.
Council is also asked to note that a letter has been received from the Co-operative Bank to inform Council that as of the 25th November 2014 the Warminster Co-operative Bank Branch will be closing.
14. Approval and signing of the Parish Accounts
Council is asked to approve the accounts brought to the meeting.
15.Payments`
To review and approve the items of expenditure listed belowand note the receipt of income:LGA 1972 s150(5)
Invoice Wages LGA 1972 s111 £352.40
Travelling LGA 1972 s111£ 10.80
Maiden Bradley IT Contribution Sept/Oct/Nov LGA 1972 s111£ 23.55
Postage ReimbursementLGA 1972 s111£ 7.85
Retrospectively
None
Receipts
Interest £ 0.65
Interest £ 1.32
16. VAT
Council is asked to note that the Clerk has checked and there is only £49.50 listed and so not enough outstanding VAT to be claimed back to date.
17. Grant Applications for Consideration.
Council is asked to discuss any grant applications received if required.
18. Clerks Appraisal
Council is asked to confirm the meeting date for her Appraisal and so set her objectives for the Civic year ahead.
19. Clerk’s Report
Clerks Holiday Dates
Council is asked to consider the Clerks request for three weeks holiday (15 hours) during the month of November.The Clerk has 44 hours owed to take March 2014 to March 2015.
Dates of Meetings
Council is asked to approve the dates listed below for 21015; the Clerk will then confirm with the Village Hall the bookings.
Annual Parish Meeting(Meeting of Electoral not a Full Council meeting)
Wednesday 13th May 2015 6.00pm
Dates of Full Parish Council Meetings 2015
Wednesda14th January 2015 6.30pm
Wednesday 11th March 2015 6.30pm
Wednesday 13th May 2015 Annual Parish Council Meeting (Following on from the Annual Parish meeting that starts at 6.00pm)
Wednesday 8th July 2015 6.30pm
Wednesday 9th September 2015 6.30pm
Wednesday 11th November 2015 6.30pm (Budget meeting)
General Risk Assessment
Council is asked to discuss the updated General Risk Assessment the Clerk has drafted and if agreed resolve its use.
National Association of Local Councils
Council is asked to note that the Clerk has recently been to London to the National Association of Local Councils Smaller Councils Committee meeting. The Clerk can provide Councillors with a brief of the meeting if they are interested.
The Clerk wasalso invited by Justin Griggs, Head of Policy & Development at National Association of Local Councils to attend a meeting with the Department of Communities and Local Government in London. The Clerk was asked to act as a consultant at Smaller Councils levelon a possible project with the Department of Communities and Local Government and NALC for Smaller Councils re the new Openness and Transparency Act. The Clerk is hopeful that this project proceeds as many smaller parishes will benefit.
20. Meetings for Councillors to consider attending
Warminster Area Board Meeting
11th September 2014 Warminster Civic Centre 6.30pm for refreshments and discussions with the Community Co-ordinator. The meeting will start promptly at 7.00pm. Council is asked to note that the Clerk can attend this meeting on the behalf of the Council.
Community First AGM
Wednesday 24th September 2014 the Town Hall Devizes Drinks and refreshments from 5.30pm
Council is asked to inform the Clerk if it wishes to send a representative.
Flood Warden Workshop
Council is asked to note the date of the next workshop and inform the Clerk if it wishes to send a representative.
This is another workshop for interested flood wardens who would like to attend an information/training session Date: 11th September, Time: 1 p.m. – 4 p.m.
Venue: Bowman Centre, Shears Drive, Amesbury. If you are a new flood warden or have responsibility for flooding within your community you should be attending this session. Spaces are limited
21. Correspondence received
Wiltshire Councils Waste Technical OfficerWaste and Environment Correspondence
Council is asked to note the reply from Emma Ferris on Councils comments re the Waste Collection Consultation below:
In response to the Upper Deverills Parish Council, Wiltshire Council needs to make considerable cost savings over the next four years in order to focus on their priorities of protecting vulnerable people, boosting the local economy and bringing communities together. We only collect 10% of our garden waste during the months of Dec, Jan and Feb and therefore can benefit from taking vehicles off the roads and cutting collections. We envisage that people will continue to dispose of their waste in the appropriate manner. I hope this information is useful.
Wiltshire Fire & Rescue Service Public Consultation 2014
Council is asked to comment on the above consultation. The Fire Authority is one of the most cost effective in the country but like many public sector bodies they continue to face significant financial challenges over the next few years and so need to prepare to make large savings that are unachievable unless they are prepared to do things differently. This consultation gives `three scenarios for the future. Council is asked to give its opinion.
1. remain independent and increase collaboration with Wiltshire Council and Swindon Borough Council
2. remain independent and increase collaboration with Dorset Fire Authority, while also collaborating with Wiltshire Council and Swindon Brought Council
3. Merge with Dorset Fire Authority to create a single Combined Fire Authority, while also collaborating with Wiltshire Council and Swindon Borough Council
Parish Plan Replies
Council is asked to note the email replies the Clerk has received following receipt of the Parish Plan copies sent out to relevant bodies.
Barbara Burke Definitive Map and Highway Records Team Leader
Thank you very much for sending me copies of your parish plan which I have been looking through with colleagues. We are most impressed with the document you have been able to produce and I shall bring its contents to the attention of the team and in particular |Paul Millard the rights of way warden who covers your beautiful area. As a walker I have always enjoyed trips into the Deverills and hope to continue to be able to do so.
Is there any assistance I can give you regarding the permissive path you mention on page 25.Barbara
Shirley Merrick Support Officer Cranborne Chase Area of Outstanding Natural Beauty
Just to say your Parish Plans arrived this morning. Thank you.We do keep a library of the plans produced within this AONB.If you produce a Village Design Statement we would be happy to be consulted on the draft.RegardsShirley
Cabinet Support Officer / PA to the Leader Corporate Office Wiltshire Council
Thank you for your letter to Cllr Jane Scott regarding the Upper Deverills Parish Plan. Victoria
Council is asked to note the brochures and leaflets also received below;
All other email correspondence received by the Clerk has been emailed or posted to Councillors. A list can be requested from the Clerk, if required.
Victims of Crime Consultation
Free places for the National Association of Local Councils Conference
Countryside Voice CPRE
Field Work CPRE
Clerks & Councils Direct
22. Parish Clerks Delegated PowersLGA 1972 s101the Clerk will give Council details of any matters dealt with under her delegated powers since the last meeting of Council.
23. Notice of items to be taken into consideration at the next meeting.
Councillors are asked to highlight items
Draft Budget
24. Items for Parish Newsletter & Notice Boards
Councillors are asked to inform the Clerk.
25. Date of the next meetingThe Council is asked to note that Wednesday 12thNovember 2014is the date of the next Full Council meeting.
Council are asked to note that in the exercise of their functions they must take note of the following: Equal opportunities (race, gender, sexual orientation, marital status and any disability); Crime and Disorder, Health and Safety and Human Rights. Any person who may find difficulty in access to the meeting through disability is asked to advise the Clerk (07540 611906) or 01985 213436 email () at least 24 hours before the meeting so that every effort may be made to provide access
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