Up-Gradation of Training and Library Facilities in CABI

Background:

CABI is an international not-for-profit organization that improves people’s lives by providing information and applying scientific expertise to solve problems in agriculture and the environment.

Through knowledge sharing and science, CABI helps address issues of global concern such as improving global food security and safeguarding the environment. We do this by helping farmers grow more and lose less of what they produce, combating threats to agriculture and the environment from pests and diseases, protecting biodiversity from invasive species, and improving access to agricultural and environmental scientific knowledge. Our 48 member countries guide and influence our core areas of work, which include development and research projects, scientific publishing and microbial services.

CABI-CWA is intended to build state of the art solar powered library with international standard. The potential vendor has to complete the job on turkey basis as per BOQ. Firms who have A class experience & PEC registered will be selected.It will be a two stage single sealed envelope procurement having both Technical & Financial proposal. First Technical will be opened after words Financial will be opened.

Procedure (How to Apply):

  1. Interested firms / Parties will download the pre-qualification documents and fill accordingly for area of their interest along with all supported documents like GST, NTN and firm profile etc.
  2. No softcopies /emails will be entertained.
  3. Blacklisted firm are not eligible to apply.

The filled complete document along with relevant supported documents must arrive in hard form addressed to the Chairman Purchase committee, CABI-CWA Opposite 1-A, Data GanjBaksh Road, Satellite Town, and Rawalpindi, Pakistan by 07-April -2016

NOTE:

Quotations should reach in hard copy via courier addressed to the name of “Chairman Purchase Committee”, at address below, latest by 1100 hrs on07-April -2016. These will be opened on the first day of business (Monday-Friday) after closing of applications. Quotations will not be eligible without a demand draft of 2% earnest money in favour of CABI with company seal or stamp with signature, official stamp or sticker from Courier Company or registered post. Any application received after the due date and time 1600 hrs PST, shall stand rejected

TENDER NOTICE

(TERMS AND CONDITIONS)

Quotations are invited from the reputed Firms/Suppliers with NTN and Sales Tax certificates for Supply of IT equipment

  1. Quotation and Attachments (to be provided by Suppliers):
  2. Quotation should include all applicable taxes, for the items mentioned in BOQ.
  3. Quotation should be valid for at least 120 days after the tender opening date.
  4. Submit:
  5. Income-tax certificate.
  6. Sales Tax certificate.
  7. Firms Profile
  8. Selection/Evaluation Criteria:
  9. Standard/Genuine Quality
  10. Having GST and NTN No
  11. Meet Technical specification
  12. Strong Financial standing and firm background
  13. It will be a two stage single sealed envelope procurement having both Technical & Financial proposal. First Technical will be opened after words Financial will be opened. (Turnkey basis including all kinds of labour)
  14. Delivery Time
  15. Tender will be disposed as a whole not in bits and pieces
  16. 02 year work warranty
  17. Quotation Envelops:
  18. Mention firms address,telephone,fax
  19. Seal properly
  20. Hard form only no email will be entrained
  21. Initial flaps
  22. Please quote one price for whole
  23. Address to Chairman Purchase Committee
  24. Instruction for Supplier – to avoid rejection:
  25. Bid shall be rejected if the rate(s) are not clear, incomplete or conditional
  26. Quotations will be compared item wise and order given to the lowest bidder for each item separately.
  27. Delivery shall be as per schedule agreed with the purchaser. Time may be extended under special conditions.
  28. Late submission of tender will not be entertained.
  29. Hard form only no email will be entrained
  30. Contract of Agreement may be signed with successful bidder(s).
  31. No blacklisted firm is eligible to apply.
  32. Bidders to guarantee that: The items supplied shall be 100% genuine and if found non-genuine /defective/subs-standard shall be replaced or full cost refunded.
  33. Below format will be used separatelyfor both Technical as well as Financial proposal
  34. Please clearly mark Technical and Financial proposal on right top of both envelopes.
  35. Information regarding subject item should not be communicated to any un-authorized person(s)
  36. Supplier may discuss/clarify details with undersigned, before submission of quotations.
  37. Bid should be inclusive of all taxes (DDP) also inclusive of all installation charges like cabling etc. There should be only one price against one item
  38. Selection Evaluation will be done by Item-Lot wise cost comparison accordingly to the above criteria
  39. Procurement of above mentioned item will be conducted under CABI procurement guidelines. No government rules are applicable.
  40. INSPECTION: Inspection of deliverables will be done by inspection committee. No payment will be made if deliverable will not be up to the mark.
  41. Competent Authority may accept or reject any quotation without assigning any reason. Quotations should reach in hard copyvia courier addressed to the name of “Chairman Purchase Committee”, at address below, latest by 1100 hrs on 07April, 2016. These will be opened on the first day of business (Monday-Friday) after closing of applications. Quotations will not be eligible without a demand draft of 2% of the total contract value in favour of CABI (non-refundable), withcompany seal or stamp with signature, official stamp or sticker from Courier Company or registered post. Any application received after the due date and time 1600 hrs PST, shall stand rejected.

CABI, Opposite 1-A
Data Gunj Baksh Road
Satellite Town, Murree Road
Rawalpindi-Pakistan

TENDER DOCUMENT FOR BIDDERS

Name of Firm:______

Address:______

Telephone No:______Fax No. ______

GST Reg. No.______

National Tax Number:______

S.No. / Description existing (example) / Area. / Quoted Rate (PKR)
1 / Providing and lying laminate flooring with Malaysian or European make with superior quality including all ground work or preparations including civil work, under-lay, water proofing, temperature proofing from the ground surface. / 1631 Sqft
2 / Providing and fixing of false ceiling 2X2 with imported fitting, complete in all respect / 1543.5 Sqft
3 / LibraryOffice
Providing and installation of ceiling LED lights (Philips or Schneider) with high quality wiring and switch fittings (Philips or Schneider), Germany complete in all respect. / Wiring 150 Rft
Power Sockets with breaker Qty 2
Light Sockets Qty 4
Wall Hanging Fans with remote Qty 4
LED Lights on Celling Size 6”x6” Qty 6
AC Power Point with breaker Qty 1
Control point Qty 1
4 / Library Hall
Providing and installation of ceiling LED lights (Philips or Schneider) with high quality wiring and switch fittings (Philips or Schneider), Germany complete in all respect. / Providing and laying below Electrical Points, Light with concealed electrical wiring with Pakistan Cable good quality coper.
Wiring 430 Rft
Power Sockets with breaker Qty 6
Light Sockets Qty 12
Wall Hanging Fans with remote Qty 18
LED Lights on Celling Size 24”x24” Qty 10
AC Power Point with breaker Qty 6
Control point Qty 4
Main DP with breakers
5 / Providing & applying two internal renewal coats of Washable Teflon/Vinyl Emulsion paint (NIPPON or BERGER) in approved shade on walls and ceiling at any height in any floor after rubbing the surface, filling, and making smooth cleaning , putty filling wherever required and also the cost of scuff-folding. complete in all respects as directed by the Engineer in charge / 2464 Sqft
6 / Providing & applying two internal renewal coats of Washable Teflon/Vinyl Emulsion paint (NIPPON or BERGER) in approved shade on walls and ceiling at any height in any floor after rubbing the surface, filling, and making smooth cleaning , putty filling wherever required and also the cost of scuff-folding. complete in all respects as directed by the Engineer in charge / 1925 Sqft
7 / GLASS DOOR-Double Glazed-UPVC
Size: 7x2.5
Providing, fabrication & fixing 1/2" thick clear glass –double door with top & bottom locking system, with gasket, including bolts, nuts, screws, channel, handle floor machine, locks etc. Complete in all respects / 1
17.5 Sqft
8 / Windows-Double Glazed UPVC
Size: 6x4
Providing, fabrication & fixing glass window with locking system, One panel Permanently fixed and one panel revolving. Complete in all respects / 8
192 Sqft
9 / Masonry Work
Brick Masonry Providing and Laying Solid Brick Masonry set in Cement Sand Mortar 1:4 at any height including scaffolding curing and finishing etc. Internal walls 9" thick / 1000 Sqft
10 / Plaster Work
PLASTER WORK Providing and laying plaster with 1:4 ratio cement sand (CS) mortar on masonry and concrete surfaces, where required and/or as directed by the Architect / Engineer complete in all respect. / 2000 Sqft
11 / Roof
Providing, fabrication & fixing Prefabricated Concrete Roof with 2” Top Concert with Plastic sheet as directed by thee Architect/ Engineer complete in all respect. / 1723 Sqft
12. Solar System = 10-KVA OFF-GRID HYBRID SOLAR POWER SYSTEM along with LED and dry jell batteries ( A Class brand) with 20 year life span. Q= 01 Fully Automatic with Auto Functioning and PLC Panel. 05 Years Warranty with after Sales and Service.
13. Revamping of Store along with shelfs & Polish = 01
14. Polishing of Library shelfs and rearrangement ( complete work) = 01
Grand Total

TERMS & CONDITIONS

  • Firms should quote their rates as per (BOQ) by visiting the site.
  • The bids will be evaluated in term of the prescribed specifications/BOQ of the complete work.
  • The Firms should mentioned NTN number and GST Number.
  • The Job must be completed within 30 days after issuance of work order.
  • No transportation and carriage/mobilization charges will be allowed.
  • Income tax will be deducted at source as per Government rules.
  • The work if done below specifications/standard will not be accepted and the Firm concerned will have to do it again at his own risk and cost.
  • If any registered supplier is not in active tax-payer list, his payment should be stopped till he files his mandatory returns and appears on ATL of FBR.
  • The bid must accompany with 2% earnest money of the total cost in shape of Bank Draft/ Pay Order in favor of CABI,CWA
  • Bid evaluation criteria:

Bid with lowest total cost, conforming to the terms and conditions as well as specifications contained in tender document will be considered for award of contract. CABI,CWA reserve the right to may increase or decrease the quantity.

  • Also I have read all applicable terms and conditions of prescribed tender and signed under free will. Also if technical proposal will be rejected no need of opening of Financial proposal even being lowest. Technical Proposal weightage = 60% and Financial proposal weightage = 40% formula will be followed.
  • For any grievance competent Authority decision will be final.

Signature and seal of the Bidder