New Employee Information
Name: / Start Date:
Position: / Supervisor:
EUID: / EMPLID:
Pre-Arrival Procedures
Call or email your new team member to officially welcome and answer any questions regarding employment.
  • Notify team member of regular working hours and where to arrive on the first day.

  • Confirm the location/address of where the department is located and where to park.
/ Map
  • Inform new team member of any dress code requirements.

  • Verify that the new team member has received onboarding instructions and remind to complete prior to first day of work

  • Remind team member to bring documents needed to complete new hire paperwork.
/ I-9 Accepted Documents
  • Setup introduction appointments for first week.
/ Print employee’s checklist and list of appointments
Print forms and complete as able/applicable
  • ID card
/ Provide printed form completed with pertinent information and signature.
  • Building Access- Key
/ Provide printed form completed with pertinent information and signature.
 Office Setup
  • Furniture
/ Office address is:
  • Phone
/ Phone number is 817-XXX-XXXX. Contact telecom to have phone assigned at x2595.
  • Computer
/ For computer installation or hardware/software enter a work order:
  • Order name plate and/or office sign
/ Confirm name/credentials the new team member would like included.
  • Order Business cards
/ Confirm name/credentials the new team member would like included. Laura Carter in Marketing & Creative Services can provide the order form.
  • Supplies
/ Clean desk and have basic supplies on their desk.
 1st Day
  • Arrange for someone to welcome the new team member on the first day.

  • Arrange for someone to assist the team member with arrival procedures.

  • Arrange for someone to take the team member to lunch on the first day.

  • E-Par Preparation
/ Prepare ePAR once the new team member has verified their I-9 documents in HR.
  • Provide Job Description
/ Review job description with new team member.
  • Review Policies & Procedures
/ Review institutional policies.
  • Time Record & Application for approval of leave (vacation, sick leave, other)
/ Review leave policies and departmental process for reporting time & leave.
  • Printer/Copier/Scanner
/ Provide locations and required codes. For additional information click here.
  • Shared Drives/File Structure
/ Provide information on departmental usage.
  • Security and Network Overview
/ Provide information on departmental usage and complete account request information when email is received.
  • Wireless Access
/ Security Training Required
  • Wireless Usage Information
/ ITS Help Desk
  • UNTHSC Website Overview
/ HSC
Additional Resources
BSC 855-868-4357 (Payroll, Travel, Purchasing)
Campus Human Resources 817-735-2690
ITS Helpdesk 817-735-2192
Facilities – 817-735-2182
HSC Police – 817-735-2210

Updated November 21, 2016Page 1 of 2