Unofficial Records of Proceeding

UNOFFICIAL RECORDS OF PROCEEDING

WEST CLERMONT BOARD OF EDUCATION

REGULAR MEETING MARCH 10, 2008

The Board of Education of the West Clermont Local School District met in Regular Session at 5:40 p.m. on Monday, March 10, 2008 at the Union Township Civic Center, 4350 Aicholtz Road, Cincinnati, OH 45245.

Board members answering roll call: Mrs. Jo Ann Beamer, Mr. Daniel Krueger, Mr. Doug Young. Mrs. Barbara Hartman entered the meeting at 5:45 p.m.

The Board reviewed preliminary site drawings of the two new buildings. They recessed at 6:50 p.m. and returned to Regular Session at 7:00 p.m. Jeff Burgess joined the meeting at 7:00 p.m.

VISITORS

The President asked if any visitors present had business that they wished to present to the Board. No reply was heard.

Treasurer’s Business

RESOLUTION 08-37 – APPROVE MINUTES OF FEBRUARY 25, REGULAR MEETING

Motion by Hartman, seconded by Burgess that the Board approve the unofficial record of February 25, 2008, Regular Meeting as the Official Record of that meeting.

Voting Aye on the roll call: Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried. Beamer abstained.

RESOLUTION 08-38 – DONATIONS

Motion by Beamer, seconded by Young that the Board approve the following donations:

Glen Este Middle School PTO donated $750.00 to the library.

Martial Arts America donated $1100.00 to Merwin Elementary.

Sam’s Club donated $1600.00 to Merwin Elementary to cover the cost of air-conditioners and electric work for their computer labs.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

RESOLUTION 08-39 – APPROVE THE AUTHORIZATION TO REQUEST STATEMENTS OF PROFESSIONAL COMMISSIONING SERVICES FOR THE CONSTRUCTION OF AMELIA AND WITHAMSVILLE-TOBASCO ELEMENTARY SCHOOLS

Motion by Krueger, seconded by Hartman that the Board approve the authorization to request statements of professional commissioning services for the construction of Amelia and Withamsville-Tobasco Elementary Schools.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

RESOLUTION 08-40 – APPROVAL OF CONTRACT TO PURCHASE PROPERTY

Motion by Hartman, seconded by Young that the Board approve the contract to purchase property.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

RESOLUTION 08-41 – APPROVAL OF THE RESOLUTION APPROVING PROJECT BUDGETS, PROJECT SCHEDULES AND PROGRAM REQUIREMENTS RELATED TO THE CONSTRUCTION OF AMELIA AN D WITHAMSVILLE-TOBASCO ELEMENTARY

Motion by Hartman, seconded by Burgess that the Board approve the following resolution:

WHEREAS, the West Clermont Local School District, County of Clermont, Ohio (hereinafter called the “School District”) building program identifying classroom facilities needs and basic project costs (hereinafter called the “Master Plan”) has been conditionally approved by the Ohio School Facilities Commission, State of Ohio (hereinafter called the “Commission”) and Ohio Controlling Board, as authorized under Section 3318.36, ORC;

WHEREAS, the School District has identified a discrete part of the Master Plan, consisting of new construction of the Amelia Elementary School and new construction of the Withamsville-Tobasco Elementary School (hereinafter collectively called the “Project”), to undertake with local resources prior to the School District’s eligibility for State of Ohio assistance under Sections 3318.01 to 3318.20, ORC;

WHEREAS, the electors of the School District approved the issuance of school improvement unlimited tax general obligation bonds related to the Project at the election held in November 6, 2007;

WHEREAS, the West Clermont Local School District Board of Education (hereinafter called the “Board of Education”) has entered into a Part Two Expedited Local Partnership Program Agreement with the Commission related to the Project pursuant to Section 3318.36, ORC;

WHEREAS, the Board of Education has contracted with a qualified professional design firm, SFA Architects, Inc. (hereinafter called the “Architect”), under Sections 153.65 to 153.71, ORC, to prepare plans, specifications and estimates of cost, and such data as the Board of Education deems necessary for the Project and in compliance with the specifications set forth in the Commission’s Design Manual, where applicable;

WHEREAS, the Board of Education has retained a qualified construction management firm, Turner Construction Company (hereinafter called the “Construction Manager”), under Sections 9.33, 9.331 and 9.332, ORC, related to Project planning documents, estimates of cost, bid packaging, bidding, contract award, administration and closeout, including but not limited to, the scheduling and coordination of multiple prime contractors;

WHEREAS, the Board of Education has appointed certain authorized representatives, Zimmer Company, Inc. (hereinafter called the “Authorized Representatives”) to act on its behalf during the planning, bidding, award and construction phases of the Project;

WHEREAS, the Architect has provided budgets (hereinafter called the “Budgets”) for the new construction of the two elementary schools and said Budgets have been reviewed by the Construction Manager;

WHEREAS, the Construction Manager has prepared schedules (hereinafter called the “Schedules”) for each elementary school within the scope of the Project, inclusive of a design schedule as provided by the Architect, with the input of the Board of Education’s Authorized Representatives;

WHEREAS, the Architect and Construction Manager have visited the Project sites and become familiar with the conditions and limitations thereto, and the Architect, with the assistance of the Construction Manager, has evaluated the Program of Requirements and the requirements of the Schedules and Budgets related to the Project;

WHEREAS, the Architect has compiled, dated and signed a Program of Requirements for each elementary school within the scope of the Project, which shall determine the scope of said the Project, and any subsequent changes or adjustments thereto, and delivered the same to the Commission, Board of Education’s Authorized Representatives and Construction Manager;

WHEREAS, the Commission has completed a Design Phase Review of the Program of Requirements, as applicable, and provided Design Comments thereon and the Board of Education has acknowledged the Commission’s Design Review Comments and agreed to make any required revisions to said Program of Requirements for each elementary school within the scope of the Project; and

WHEREAS, the Board of Education now desires to approve the Budgets, Schedules and Program of Requirements pertaining to the Project.

NOW, THEREFORE, BE IT RESOLVED, by the Board of Education that after careful consideration and evaluation of the information before it:

Section 1. The Board of Education, as authorized under Section 3313.46(A)(1), approves the Budgets as provided below for the Project in substantially the form presently on file with this Board of Education:

Section 2. The Board of Education, as authorized under Section 3313.46(A)(1), ORC, approves the Schedules for said Project in substantially the form presently on file with this Board of Education.

Section 3. The Board of Education, as authorized under Section 3313.46(A)(1), ORC, approves the Program of Requirements for the Project in substantially the form presently on file with this Board of Education, in conjunction with its approval of said Budgets and said Schedules.

Section 4. The Board of Education, as authorized under Section 3313.46(A)(1), directs the Architect to: (i) identify and analyze requirements of governmental authorities having jurisdiction to approve design of the Project; (ii) with the assistance of the Construction Manager, further investigate existing conditions; and (iii) review site use and improvements and alternative approaches to selection of materials, building systems and equipment with the Board of Education consistent with the Commission Design Manual where applicable. The Construction Manager shall provide recommendations on constructability, logistics, availability of materials and labor, and time requirements for construction and factors and the cost of the Project including costs of alternative designs or materials, preliminary budgets and possible economies. The Architect shall then prepare Schematic Design Documents for the Project, consistent with the Commission Design Manual where applicable, based on the approved Program of Requirements and requirements of Budgets and Schedules, which consist of architectural drawings and other documents illustrating the scale of the Project and of the relationship of components of the Project to one another and of the Project to surrounding properties.

Section 5. The Construction Manager, with the assistance of the Architect, shall submit a Detailed Estimate of Project Cost for the Project to the Board of Education through its Authorized Representatives for its approval. The Construction Manager shall base the Detailed Estimate of Project Cost on current area volume and other unit costs.

Section 6. This Board of Education hereby finds and determines that all formal actions relative to the adoption of this resolution were taken in an open meeting of this Board of Education, and that all deliberations of this Board of Education and of its committees, if any, which resulted in formal action, were taken in meetings open to the public, in full compliance with applicable legal requirements, including Section 121.22, ORC.

Section 7. This resolution shall be in full force and effect from and immediately after its adoption and shall supercede any prior resolution or act of this Board of Education, which may be inconsistent or duplicative with the provisions of this resolution.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

Superintendent’s Business

David Mack, principal of Amelia Middle School, gave a highlight of the Senior Citizen’s Fair which was held at AMS to show appreciation to the many seniors who live in the West Clermont community.

RESOLUTION 08-42 – APPROVE OVERNIGHT FIELD TRIP REQUEST

Motion by Beamer, seconded by Young that the Board approve the following Overnight Field Trip Request:

Glen Este Middle School is requesting permission for 8th grade students to travel to Washington, DC to experience the history of America, learn about our government and how it works, and the impact our Armed Forces and veterans make on the world today. Students and chaperones would depart Saturday, November 8 and return Tuesday, November 11, 2008. Cost of the trip will be paid for by students. Transportation will be provided by charter bus.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Young.

Nays: None. Motion carried. Krueger abstained.

RESOLUTION 08-43 – ACCEPTANCE OF STUDENT FOR TRANSPORTATION

Motion by Hartman, seconded by Burgess that the Board approve the following students for transportation:

The West Clermont Local Board of Education accepts the following student from Milford School District for the purpose of transportation services for the 2007-2008 school year. West Clermont Local School District shall accept responsibility for the transportation of this student and, in turn, shall be permitted to file for the normal reimbursement provided by the Ohio Department of Education for the student.

Student Pick Up/Drop Off Point School

Abigail Plageman 1210 Emery Ridge Miami Valley Christian

812 Dorgene Lane Batavia, OH 45103 Academy

Cincinnati, OH 45244 (Child Care Provider)

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

RESOLUTION 08-44 – FEES FOR BACKGROUND CHECKS

Motion by Hartman, seconded by Beamer that the Board approve the following fee structures for Ohio BCII Background Checks effective immediately:

West Clermont Employees:

Ohio Background Check $27.00

National (FBI) Check $30.00

Ohio/National (FBI) Checks (same time) $52.00

Non-Employees/Outside Group Members:

Ohio Background Check $30.00

National (FBI) Check $33.00

Ohio/National (FBI) Checks (same time) $58.00

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

RESOLUTION 08-45 – WCEA AGREEMENT

Motion by Young, seconded by Hartman that the Board approve the agreement between the West Clermont Local School Board and the West Clermont Education Association (WCEA) over salary, benefits and master contract items. The agreement will be retroactive to August 1, 2007 and extended through July 31, 2009.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

RESOLUTION 08-46 – HOPE AGREEMENT

Motion by Krueger, seconded by Burgess that the Board approve the agreement between the West Clermont Local School Board and Helping Ohio Public Employees (HOPE) over salary, benefits and master contract items. The agreement will be retroactive to July 1, 2007 and extended through July 31, 2009.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

RESOLUTION 08-47 – EXEMPT EMPLOYEES

Motion by Hartman, seconded by Young that the Board approve a 2.75% increase for 2007-08 retroactive to July 1, 2007 and either a 2.5% or 3% increase for 2008-09 depending upon health care costs.

Voting Aye on the roll call: Beamer, Burgess, Hartman, Krueger, Young.

Nays: None. Motion carried.

Personnel

RESOLUTION 08-48 - PERSONNEL

Motion by Young, seconded by Krueger that the Board approve the following personnel actions as indicated:

1. Resignations: The following resignations are recommended for acceptance.

A. Patrick Rexroat, physical education teacher (WV), retirement, effective June 1, 2008. (Hired 1/78)

B. Stephanie Stewart, English teacher (AH), retirement, effective June 1, 2008. (Hired 8/81)

C. Scarlett Meyer, gifted teacher (AM/GEM), retirement, effective August 1, 2008. (Retired/Rehired 8/03)

D. Phyllis Hinkle, elementary teacher (SE), retirement, effective June 1, 2008. (Hired 10/83)

E. Christine Miller, cafeteria worker (AM), effective March 20, 2008. (Hired 12/07)

2. Employment: The following personnel items are recommended for approval at the existing salary schedule:

A. Administrative/Supervisory Contract: The following Administrative/supervisory contract is recommended with the following effective and expiration dates at the existing salary schedule:

Name Assignment Salary Step Eff. Date Exp Step

Rodney Beckwith Administrative Secretary 0 3/17/08 7/31/09

B. School Volunteers: The following are recommended as school volunteers:

Amelia Elementary: James Tobergta Steven Weaver

Brantner Elementary: Cinda Thompson

Clough Pike Elementary: Gerald Duan

Withamsville Elementary: Tracy Boykin

Amelia High: Sheila Wharton Theresa Toadvine Amy Stem

C.  Substitute Personnel for the 2007-2008 Contract Year: The following are being recommended for appointment as substitute employees to work on an “on-call” basis, as indicated, at the existing adopted salary schedules:

Teachers: Jessica Swarts Elizabeth McCaffrey Michael Helton

Mary Beziat Kathleen Zehetmaier

Secretary/Paraprofessional: Eileen Birk Kristen Noble

D.  Stipend Approval: The following listing of stipends are recommended for approval, in terms indicated: