University Research Committee 2017-2018

Meeting: August 23, 2017 at 4p.m.at John Myer Technology Center TC314

Convened by Felicia Stewart per request of EC

Called to Order at 4:04p.m.

Present: Tim Demchak, MarceeEverly, Xiaolong Li, Felicia Stewart, Cathleen Thomas, HaijingTu, Lisa Philips (EC liaison), Susan Powers (administrative liaison)

Absent: Stan Buchanan,ConcettaDePaolo,ArashRafiey

  1. Introductions of current committee members. Noted that Liz Metzger will be acting OSP director until search completed for Dawn Underwood replacement.
  1. Approval of Minutes: n/a Last meeting minutes not yet posted on Senate site - Follow up with Anthony Walker regarding submission of minutes.
  1. Review of Charges from EC: Committee has three charges as follows: 1) review proposals for grants 2) produce and submit annual report to EC 3). Identify nominee for Theodore Dreiser Research/Creativity Award Committee
  1. Review proposed agenda for 17-18 year (progression of charges/duties are similar to last year’s schedule)
  1. convene initial meeting to review charges and elect officers for academic year
  2. schedule and completeInfoReady training meeting for committee and work through sample proposal as well as use of rubric for scoring.
  3. Prior to committee meeting #3, proposals will be routed to each member electronically so each committee member can review and score proposals (with rubric) independently. At the end of the review period, scoring rubrics are collated by OSP and an excel spreadsheet will be created and utilized at the semester’s final committee meeting
  4. final meeting of the semester to discuss proposals, review overall scores from excel file, and make decisions on funding
  1. Expect 4 meetings during academic year (3 in fall semester due to convening and training needed)
  1. Work Needing Done: Committee needs to verify deadlines for submission. Will be October 2, 2017 this semester if first Monday in October (as it has been in the past). In previous year, the OSP Director reviewed applications first to be sure eligible and complete before sending to committee for review. Committee would receive the proposals as close to the following week as possible (by October 9th). Applications are not blinded. Committee members should recuse themselves if necessary (ie applicant is in your department). Once committee meets together and decisions are made (ie fully fund, partially funded amount, or no funding) - mid to end of October – OSP Director drafts the award letters for URC chair signature, then sends out the award letters – deadline for award letters is mid-November.
  1. Elect officers for 2017-2018 academic year: Chair, Vice Chair and Secretary.
  1. The Chair is responsible for convening meetings, review of applications, sign off on award letters ( works closely with OSP director)
  1. Nominations and votes - New Chair Felicia Stewart.
  1. The Vice Chair is responsible for working closely with the chair and fills in if the Chair is unavailable or unable to perform all duties.
  1. Nominations and votes – new Vice Chair Xiaolong Li
  1. The Secretary is responsible for taking minutes of the meetings and submitting to Chair for approval, then these will be voted on by the committee
  1. Nominations and votes - new secretary HaijngTu
  1. Next Meeting: Felicia will send out a poll to determine availability for meeting for InfoReady and scoring rubric training for mid-late September so the committee is ready to review proposals when the application cycles typically ends. Vice Chair Xiaolong will secure the meeting room when date/time are decided. She will also reach out to OSP to get an idea of how much funding in the budget for the academic year.
  1. Motion to adjourn - passed -- adjourned at 4:36 p.m.

Next meeting: TBD

Submitted by: Cathy Thomas with edits by Felicia Stewart