University of Toronto Archives and Records Management Services

University of Toronto File Plan

Part C: Index

Index

Academic leave applications and reports

/ 852-02

Accountable advance documents

/ 710-02

Accounts Payable

/ 710
Accounts Receivable / 720

Administration – General

/

100

Agreements with carriers

/

860-51

Alumni Affairs

/

110

Ancillary Services

/

120

Appreciation, Complaints and General Inquiries / 130
Associations and Societies – External / 140
Awards and Honours – General / 803
Bank credit/debit notes / 730-50
Bank deposit slips / 730-51
Bank drafts / 730-52
Bank lists (fiche) / 860-52
Bank reconciliation / 730-53
Bank statements / 730-54
Banking / Cashier’s / 730
Benefits / 805
Brokerage and traffic invoices / 750-50

Buildings and Properties – General

/ 500
Building Management / 505
Campus Planning / 510
Canada Savings Bonds applications / 860-57
Capital Construction Projects / 520
Cash receipts/fee payments / 735-50
Cashier's report / 730-55
Catalogues, Manuals and Price Lists / 610
Cheque registers / 710-50
Classification – General / 810
Classification – Position Description and Organization / 812
Classification – Reclassification and Appeal / 813
Convocations and Related Ceremonies / 150
Custom entries / 750-53
Customs export / 750-54
Debit memos/budget transfers (generating office) / 720-03
Debit memos/budget transfers (paying office) / 710-06
Delinquent accounts / 720-52
Deposit slips / 730-02
Development / 160
Disaster Preparedness and Recovery / 170
Discipline / 815
Disposal and Surplus / 620
Distribution of charges / 750-51
Electronic transfers / 730-56
Employees – Individual / 820
Employees incident files / 832-06
Equipment and Supplies – General / 600
Equity / 825
External Educational Relations / 180
Facilities Management / 200
Fee adjustment / 765-52
Fee invoices / 765-53
Fees (Non-Student) / 735

Finance – General

/ 700
Financial statements / 700-52
Foreign drafts / 710-51
Forms / 630
General ledger / 700-50
Government Legislation and Regulations / 220
Government Relations / 230
Grants / 760-02
Grants contracts (originals) / 760-03
Grey book / 700-51
Grievance and Appeal / 828
Health and Safety – Accidents and Injuries / 832
Health and Safety - General / 830
Hours of Work and Overtime / 835
Human Resources – General / 800
Human Rights / 838
Imprest bank account statements / 740-02
Imprest Banking Accounts / Petty Cash / 740
Imprest petty cash reconciliations / 740-03
Industry and Community Relations / 240
Information Systems / 250
Internal cash receipts deposit forms / 730-57
Internal University Relations / 260
Inventories / 640
Invoices / 720-50
Invoices from carriers / 860-53
Janitorial Services / 530
Labour Relations – Administrative Staff / 842
Labour Relations – Faculty/Librarians / 841
Labour Relations – General / 840
Labour Relations – Unions / 843
Leave Management – General / 850
Leave Management – Leaves, Attendance, and Seniority / 852
Loans and bursaries / 765-50
Mail and Messenger Services / 270
Maintenance and Repairs / 650
Office Support Services / 280
Overhead distribution / 700-53
Packing slips/receiving reports / 710-03
Payment documentation / 720-51
Payroll / 860
Payroll – Income Tax Returns / 865
Payroll – Monitoring / 866
Payroll (cheque) registers (fiche) / 860-55
Payroll register (fiche) / 860-54
Pension / 870
Performance Planning and Review (Administrative Staff) / 872
Permanently impaired case files / 832-03
Personal expense reports / 745-02
Personal Expenses / 745
Personnel Planning / 874
Petty cash reimbursement form / 740-04
Planning / 300
Procurement – Equipment / 660
Procurement – Supplies / 670
Property Management / 540
Public Relations / 350
Purchase card statements / 710-04
Purchase orders / 750-02
Purchasing / 750
Ranking – General / 875
Rapid trans / 730-58
Records Management / 380
Reports and Statistics / 410
Reports and Statistics (Human Resources) / 876
Restricted Funds / 760
Salary Review / 878
Security / 570
Space Management / 575
Special Events / 430
Staff and dependent waivers / 735-51
Staff Meetings / 450
Staffing – Appointments (Faculty/Librarians) / 880
Staffing – Competitions and Recruitment (Administrative Staff and Unionized Employees) / 882
Staffing – General Applications / 884
Staffing – Promotion (Administrative Staff) / 885
Staffing – Promotion (Faculty/Librarians) / 886
Staffing – Tenure (Faculty/Librarians) / 888
Student Affairs / 460
Student awards / 765-51
Student loan records / 765-02
Students / 765
Suppliers invoices / 710-05
Systems (Finance) / 700-02
T4A copies and filing info / 735-52
Tax Returns / 770
Telecommunications Services / 470
Tenders / 750-52
Third party billings / 860-56
Training and Development / 890
Travel and Transportation / 480
Trial balances / 700-54
Trust funds / 760-51
Tuition and Education Credit Certificate (T2202A) / 765-03
U. of T. invoices / 720-02
U. of T. Press charge lists / 710-52
Utilities / 590
Visitors and Invitations / 490
WCB accident cost statements / 832-05
WCB case files / 832-02
WCB reimbursement files / 832-04

May 1999Part C: IndexPage 1

INDEX