UNIVERSITY OF SALFORD STUDENTS’ UNION
APPLICATION PACK
Inter Mural Sports Coordinator
Fixed Term Contract – 1 year
Notes for Applicants
SECTION I: THE ORGANISATION
We hope that by reading this information it will tell you a bit more about how the Students’ Union works.
The University of Salford Students’ Union is the independent representative body of students at the University. The Students’ Union is a registered charity.
Our Mission: The University of Salford Students' Union exists to enhance students' lives.
Our Vision is to be an outstanding organisation that makes a lasting, positive contribution to every Salford student.
Our Strategic Plan
The Union is currently going through an exciting period where we are in the development phase of the new strategic plan. Through the new strategic plan we are creating and implementing the journey for the Union to become renowned for its enhancement to students’ lives.
Governance
The Union is democratically controlled by its members through the annual election of a team of student representatives who form the Union’s Trustee Board. The membership of the Trustee Board is as follows:
· Five Sabbatical Trustees (President, 4 x Vice Presidents each of whom is responsible for one of the University’s 4 academic Colleges)
· Four Student Trustees
· Four Non Student Trustees (appointed by the sabbatical and student trustees)
The Trustees determine policy for all areas of Union activity. The Sabbatical Trustees are full time officers of the organisation and work for the Union for a year either during or at the end of their degree course in order to represent students on a full time basis
The Sabbatical Trustees work alongside the permanent Union staff to implement and carry out the strategy and policies set by the Trustee Board. The permanent staff team is managed by the Chief Executive, who is directly accountable to the Trustee Board for the Union’s performance.
Finance & resources
The Union receives an annual grant from the University to fund its activities, and has an annual turnover from its commercial operations in excess of £2m. The grant and the surpluses generated from the commercial operations enables the Union to spend over £900,000 on the direct provision of student representation, recreation and development activities. 35 people make up the permanent staff team and approximately 70 student casual staff members are employed on a seasonal basis. The Union has approximately 19,500 student members and provides services to a further 2,500 people who work in the University.
The Union’s offices are located on the main University campus, with some of its commercial services located elsewhere around the University. Staff may be required to work at any of these locations either temporarily or permanently, however, the Union does take personal circumstances into account as far as possible when deciding who works where.
Student services
The Union is involved in a very wide range of activities. Its core purpose is to represent students and provide activities for them to enhance the student experience. The Union organises campaigns on issues of concern to the generality of students, administers the work of over 70 different student activity groups, trains and develops over 200 student representatives and operates a Student Advice Centre.
The Union’s commercial activities and interests include three shops and a food led licensed venue. The Union also has commercial partnership agreements enabling it to house a print shop and a hairdresser within its building.
STAFF STRUCTURE
Union staff members work across five functional areas of the organisation:
Student Engagement
Student Activities
Marketing
Commercial Services
Finance
Each area has a manager who reports directly to the Chief Executive and Deputy Chief Executive as shown in the diagram overleaf. The Chief Executive in turn is responsible to the elected student officers of the Union for all matters relating to staff. The Union is still small enough for all staff to know each other and to work together as a team.
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Management Structure
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Notes for Applicants
SECTION II: STUDENT ACTIVITIES
The Union's Activities Department is staffed by four posts: the Student Activities Manager, the Student Activities Coordinator, the Club Sport Coordinator/Development Officer and the Inter Mural Sport Development Officer/ Coordinator together with expert external coaching and safety support and advice being brought in when needed. The team are responsible for implementing the funding arrangements for student activities, developing new activity programmes in accordance with members’ priorities, building partnerships with Salford Community Leisure, introducing performance management targets for sports clubs and ensuring that student activities make a positive contribution to our members’ lives. The post of Student Activities Coordinator will be will be responsible for the project funded by Sport England.
Currently the team supports approximately 110 Sport and Activity groups and it looking to grow this through the Union’s new strategic plan for 2015 onwards. The groups have a wide range of interests from both sporting and non-sporting backgrounds. The concept of Student Activities is for it to be student-led. The students are provided with resources and support but ultimately they are responsible for leading, coordinating, managing and sustaining the groups, their activity and performance. Any student at Salford can become a member of a Student Group. They have to pay a membership fee. Those who participate can be a member only or take on a greater amount of responsibility and be a committee member.
You will be joining the Union at a truly exciting time as we are the beginning of our Sports Strategy. The Sports Strategy encompasses all of University Sport, of which the Students’ is the driving force.
The Inter Mural Sport Coordinator will be responsible for developing and coordinating the Inter Mural sports leagues in line with the new Sports Strategy. You will work alongside the Club Sport Coordinator and the Give Sport A Go Coordinator to bridge the gap between BUCS competitive sports and participation sport.
This is a fixed term contract until July 2016.
Notes for Applicants
SECTION II: THE POST OF INTER MURAL SPORTS DEVELOPMENT OFFICER
1. Job Title: Inter Mural Sports Coordinator
2. Responsible to: Student Activities Manager
3. Purpose of Post: a.) to develop and coordinate the Inter Mural Sports Leagues that make a positive contribution to students’ lives.
b.) To develop activities and programmes which enable students to organise and participate in the widest possible variety of extra-curricular activities.
4. Main Duties and Responsibilities
4.1 To organise and administer the inter mural sports sessions identified in the Sports Strategy including booking referees, facilities and ensuring attendance is monitored
4.2 To support and encourage those members of the Union who want to develop new activities, particularly in areas and interests prioritised by the Union’s Strategic plan and the Sports Strategy.
4.3 To liaise with the relevant external sports partners and officials to deliver the sports sessions and to work with them to transfer high ability students to alternative squads.
4.4 To collect, monitor and review participation data, and report to the Student Activities Manager.
4.5 To facilitate and support the student volunteers, committees involved and student staff in leading and organising inter mural activities and events.
4.6 To identify and build links for the inter mural sports groups with other student groups, University staff/departments, external agencies and the local community and support these appropriately e.g. NGBs, University academic and professional services.
4.7 To support the promotion of all opportunities for involvement in the sporting activities available
4.8 To monitor the financial aspects of the programme and submission of data to the Student Activities Manager and the Sports Board.
4.9 To support, deliver and promote any large scale events hosted by Student Activities including (but not limited to) the annual Sports and Activities Fairs and Students’ Union Annual Awards.
4.10 To ensure that legislation and best practice are adhered to in all student activities and that all student activities comply with the Union’s Health and Safety policy and Health and Safety legislation; a Duty of Care is paramount within all student activities; and that Risk Assessments are carried out for all relevant activities in line with Union policies and national legislation.
4.11 To support the Student Activities Manager in the general administration of Student Activities including (but not limited to): monitoring the content and the maintenance of online or other electronic information for Student Activities and Activity groups; the annual grant funding process; liaison with appropriate University service departments.
4.12 To undertake such other duties of a comparable nature as may be requested by the Student Activities Manager from time to time.
5. THE TERMS AND CONDITIONS OF EMPLOYMENT
The terms and conditions of employment are the same as for University staff on the same grade save as varied below: Full details of Terms and Conditions of Employment for staff on the University of Salford single pay spine for HE support staff can be obtained from the Chief Executive.
5.1 Hours of Work will be such hours as are necessary for the fulfilment of the duties. Management will use its best endeavours to ensure that hours worked are kept to a reasonable level over the whole year. This means in practice working longer hours at some times of the academic year, which may claimed back as time in lieu by arrangement with the Chief Executive
5.2 The Grade for the Post is Grade 4 of the University of Salford Single Pay Spine for Academic and HE Support staff. As of 1 April 2014 this grade runs between £19,632 and £22,029 per annum. Annual cost of living awards are negotiated nationally and are applied by the Union as they are made known. There will be no additional payments made for working on weekends or public holidays. There are no payments for overtime. This is a fixed term contract until July 2016 due to external funding.
5.4 Termination of Contract: The contract may be terminated by one calendar month’s notice from either party.
5.5 Leave Entitlement is currently 23 days per annum to be taken out of term time (special circumstances excepted).The Students’ Union leave year runs from 1 October to 30 September each year. All leave must be taken by 30 September, after which it will be forfeited except in exceptional circumstances agreed in advance with the Chief Executive. In addition there are 11 days leave for Bank Holidays and customary University closures.
5.6 The Union is contracted out of the State Pension Scheme and a contributory scheme is in operation. Entry to the scheme takes place on 1 August following the satisfactory completion of the probationary period.
5.7 The Union operates a non-contributory Permanent Health Insurance Scheme. Entry to the scheme takes place following the satisfactory completion of the probationary period.
5.8 Details of the Union’s Discipline and Grievance Procedures will be available upon confirmation of employment.
5.9 A Probationary Period of six months will apply and continuation in post beyond that period will be dependent upon satisfactory fulfilment of the duties.
5.10 Data Protection Act: In order to provide a service to its employees the Union records and processes a variety of personal information about them. All the personal information provided by employees and any other information kept about them for the purpose of providing the Union’s service to them, will be treated in confidence and will not be disclosed to any third parties, except where permitted by law, or where an employees consent has been received. To monitor the success of the Union’s equal opportunities policy, it will record and process details of your ethnicity and any disabilities for the purpose of statistical analysis. The Union will record details of any criminal convictions employees may have to ensure the suitability of the service provided to them and to enable the Union to conform with the Protection of Children Act 1999. The uses of personal information are covered by the Union’s notification under the Data Protection Act 1998. Under the terms of the act employees have the right to obtain a copy of the information the Union holds about them.
6. PERSON SPECIFICATION
You should be able to demonstrate in your application / E
E / D / Tested by
QUALIFICATIONS
Educated to Degree level or has equivalent experience / ü / AF
KNOWLEDGE AND EXPERIENCE
An understanding of the issues facing students in higher education
today / ü / AF/P/I
Experience of working effectively on own initiative / ü / AF/I
Experience of co-ordinating and/or delivering projects / ü / AF/I
Experience of working with students or young people/ volunteers / ü / AF/I
Knowledge of Health and Safety issues / ü / AF/I
SKILLS AND ABILITIES
Ability to effectively promote a service / ü / AF/P/I
Computer literacy (standard office software including spreadsheets)
and keyboard skills / ü / AF
Ability to present information clearly and concisely in writing or
verbally / ü / AF/P
Ability to establish strong working relationships with a wide range of
individuals both within and outside the University, including
students, senior management, funding organisations / ü / AF/I
Ability to communicate effectively with students one-to-one and in
groups / ü / AF/I
Ability to balance the needs of individuals and team/organisation / ü / AF/I
Ability to contribute to organisation-wide initiatives / ü / AF/I
Information gathering skills, for example acquiring knowledge of
relevant legislation, volunteering issues and community need. / ü / AF/P/I
Ability to work effectively within a democratic structure / ü / AF/I
Ability to take a constructive and co-operative approach to solving problems / ü / AF/P/I
CAPABILITIES / ü
Member/ customer focus / ü / A/I
Actively involved team player / ü / A/I
Effective communicator, both orally and in writing / ü / A/I
Self-motivated and driven / ü / A/I
Quality and results focus: careful and pays attention to detail,
shows perseverance to succeed / ü / A/I
Plans and manages time effectively / ü / A/I
***Please submit your application by email to Sophie Wood –
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