University of Louisville – Technology in the Learning Space (Classroom)

Phase I:

Our purpose for drafting this document was to define some recommendations for the technology implemented within the classroom. We created two different packages in order to encapsulate the different levels of technology and the environment/layout needed for the learning space. These are general guidelines and should be used as a foundation for making decisions on the equipment purchased for use within the classroom.

This document contains the following:

  1. Overview/Services
  2. Standard Package
  3. Premium Package
  4. Process – High-level Overview
  5. Available Packages Overview (Table)
  6. Vendor/Equipment List
  1. Overview – Classroom Size/Layout/Environment

Developing recommendations for technology in the classroom presents several challenging issues to consider, the size of the classroom, layout, as well as the environment, all play a key role in determining what technology should be purchased for the learning space. Our goal was to create recommendations for the purchase of technology in the classroom, as well as, their associated costs. However, the final determining factor for the overall cost will be dependent on other factors such as, classroom size, layout, and environment. An assessment will have to be completed in order to verify all costs needed to complete the project.

The two packages included also have optional instructional equipment that can be added to the overall costs for the associated package. For example, to equip a standard classroom with the standard available package, that would include everything needed to configure the classroom for a projector, sound system, DVD/VHS player, i>clicker base (if applicable), and the electric screen with a manual switch to bring down the screen. However, if you also want to add a document camera you can add this for approximately $2,000. If you require a document camera that is more robust we can upgrade it to one that can digitally capture images on a connected computer that costs approximately $3,800.

  1. Standard Package

The standard package is based on equipment purchased for a typical classroom setting. This includes a projector, electric screen (which can be lowered by a manual switch), DVD/VHS player, sound system, network connections and the i>clicker base(if applicable). The projector is typically rated at 3,000 ansi lumens (intensity of the lamp) which is acceptable in a typical classroom. If you have a room that is larger, we may want to move into the premium package with a projector that has 5,200 ansi lumens. This will be reviewed when the initial assessment is done prior to purchasing equipment.

  1. Premium Package

The Premium package is geared towards a larger classroom which requires a projector with a rated 5,200 ansi lumens. We also include the AMX touch screen panel as well as a presentation computer with network connectivity.

University of Louisville – Technology in the Learning Space (Classroom)

  1. Process – High-level Overview

Instructional Support can act as the central point for all services requested when implementing/modifying technology for the learning space. Services provided includean initial assessment of planning, so all components create an integrated system, equipment specification for the system, and follow through with equipment and installation vendors. Instructional Support seeks to have the customer involved as early as possible in planning for the projected facility.

Initially, the customer can submit a request for more information, with regards to their project, via the following link: A member from the Instructional Support team will contact the customer to setup an initial meeting in order to learn more about the goals and expectations, as they pertain to, the implementation of technology in the classroom.

In terms of the services provided and their associated costs, when services are provided by the vendor they are typically included in the quote after an assessment of the job has been completed. If the services are to be provided by the Instructional Support Team, those services are not charged to the department. If services are provided by Physical Plant or Comm Services, you will be charged according to their current rates. These prices do not reflect any additional costs due to services rendered.

For example, a new data line for a classroom will cost $150 for the installation with a recurring cost of $10.50 per month for network connectivity. If a new cable run is required, there will be an additional charge of $100. Any additional fees will be assessed prior to the start of the project.

Standard / Premium / Advantages - Notes
Cost / Cost
A/V Instructional Equipment
Casework appropriate for room to rack mount presentation technology equipment / $ 3,500.00 / Casework appropriate for room to rack mount presentation technology equipment / $ 6,000.00 / Could require custom millwork from a local company which would have an associated cost.
Projector (Data/Video)/Ceiling Mounted
(3,000 ansi lumens)
Typically lasts ~2000 Hours / $ 3,500.00 / Projector (Data/Video)/Ceiling Mounted
(5,200 ansi lumens)
Requires Special Lens
Typically lasts ~1800 Hours / $ 8,500.00 / Intensity of the lamp (lumens) increased for larger spaces or spaces with excessive ambient light. Includes Security Cage for Project ($450).
Electric Screen (sized to room)
Manual Switch to bring down screen / $ 2,225.00 / Electric screen (sized to room) Manual Switch to bring down screen / $ 2,225.00 / Manual switch allows the Professor to raise the screen without shutting down the equipment.
Extron control system/with transport controls / $ 3,400.00 / Touch screen control system (AMX) / $ 6,200.00 / Touch screen employs a panel that relies on no knobs or dials. Depends on type of system, touch screen size, types of devices being controlled ($6,200-$12,000).
DVD/VHS Player / $ 200.00 / DVD/VHS Player / $ 200.00 / Standard DVD/VHS player.
Program audio sound system with sound reinforcement as needed
(Wireless microphone w/speech reinforcement in larger spaces) / $ 2,100.00 / Program audio sound system with sound reinforcement as needed
(Wireless microphone w/speech reinforcement in larger spaces) / $ 2,100.00 / With sound reinforcement the level of volume is maintained at the same level throughout the room. Typically used for larger rooms.
Input panel for laptop/computer with audio, auxiliary audio/video input jacks and power for laptop / $ 300.00 / Input panel for laptop/computer with audio, auxiliary audio/video input jacks/Network Connection and power for laptop / $ 500.00 / Custom created - Allows for more connections on the input panel.
Network connections for control system (or projector) monitoring and laptop
$10.50/month (network Connection) / $ 200.00 / Network connections for control system (or projector) monitoring and laptop
$10.50/month (network Connection) / $ 200.00 / Global Viewer for monitoring. Includes additional features such as Auto Shutoff, current lamp usage, Theft notification.
i>clicker Student Response System
(Base) / $ 300.00 / i>clicker Student Response System / $ 300.00 / If we currently don't have a base to utilize, the cost is $300. Currently we have available 5 bases. Students pay ~ $30 for their i>clicker.
Installed presentation computer (w/network - $10.50/month ) / $ 1,200.00 / Dedicated workstation with network connectivity.
Associated Costs with Package / $ 15,725.00 / $ 27,425.00
Optional Instructional Equipment
Whiteboard
5’ X 16’ / $ 1000.00 / Whiteboard
5’ X 16’ / $ 1000.00 / This is an option for purchasing a whiteboard instead of a chalkboard.
Document Camera
(Analogue Capture) / $ 2,000.00 / Document Camera
(Digital Capture) / $ 3,800.00 / The higher model can utilize HDTV with 30fps. The lower cost model is 20fps.
AMX controlled Automated Projection Screen / $ 1,000.00 / Special Programming Required.
Room lighting is System controlled (AMX) / $ 2,000.00 / Electrical work may be required in order to interface with the lighting fixtures.
Sympodium (15") / $ 2,250.00 / Sympodium (17") / $ 2,900.00 / A host PC is required as well as software.
Associated Costs with Options / $ 20,975.00 / $ 38,125.00
Optional Distance Learning Equipment
HD 720p (1280x720) codec w/1 HD camera & 2 microphones / $ 22,000.00 / HD 720p (1280x720) codec w/1 HD camera & 2 microphones / $ 27,000.00 / The advanced option includes some capabilities beyond the basic model: Document Sharing, Multiplexing, and several others.
N/A / N/A / Additional HD Camera / $ 5,000.00 / This option is for adding a second camera to your existing configuration.
50" LCD TV 1366x768 resolution W/ Wall Mount / $ 4,000.00 / 50" LCD TV 1366x768 resolution / $ 4,000.00 / The size of the TV is dependent on the size of the room
Associated Costs with Options + Distance Learning equipment / $ 46,975.00 / $ 74,125.00

5. Vendor/Equipment List

Vendor(s) / Description / Manufacturer / Model
WireOne or ISSG / 50" LCD TV 1366x768 resolution / Sharp / Aquos LC52D43U
WireOne or ISSG / AMX Touch Control System: 7.5" Modero Tabletop Touch Panel / AMX / FG5965-01
WireOne or ISSG / AMX Touch Control System: Integrated Master/Netlinx Controller / AMX / FG2105-05
WireOne or ISSG / AMX Touch Control System: Power Supply / AMX / FG423-41
WireOne or ISSG / Audio Sound System / Bi-Amp / MXA-75
WireOne or ISSG / DATA/Video Projector 3500 ansi Lumens / Epson / 6110i
WireOne or ISSG / DATA/Video Projector 5200 ansi Lumens / Epson / G5350nl
WireOne or ISSG / Document Camera - Analogue Camera / ELMO / P-10
WireOne or ISSG / Document Camera - Digital Camera / ELMO / P-100
WireOne or ISSG / DVD/VHS Player / Sony / SLV-D380P
WireOne or ISSG / Electric Screen / Da-Lite / Advantage Electrol
WireOne or ISSG / Extron Control System: Control Panel / Extron / MLC 226 IP
WireOne or ISSG / Extron Control System: Switcher / Extron / IN1508
WireOne or ISSG / HD 720p (1280x720) codec w/1 HD camera & 2 microphones / Polycom / HDX 9002 XL HD
WireOne or ISSG / HD 720p (1280x720) codec w/1 HD camera & 2 microphones / Polycom / HDX 9002 XLP HD
WireOne or ISSG / HD Camera / Polycom / Eagle Eye
WireOne or ISSG / Sympodium 15" / Smart Technologies / ID250 15"
WireOne or ISSG / Sympodium 17" / Smart Technologies / ID370 17"
WireOne or ISSG / Wall mount for LCD TV / Chief

University of Louisville – Technology in the Learning Space (Classroom)

Phase II:

In Phase I, recommendations were established for Technology in the Learning Space. We created two packages, Standard and Premium, which would offer a general guide on how much cost would be involved with equipping a room with instructional technology. In Phase II, our goal was to compare the information on Learning Spaces listed in Resource 25 and assess an approximate cost to standardize the level of instructional technology in those rooms based on our Technology in the Learning Space document; the included spreadsheet illustrates these findings.

This document contains the following:

  1. High-Level Overview of Cost
  2. Recommendations/Steps
  3. Matrix – List of Classrooms and Associated Equipment

Belknap Campus:

Of the 167 Learning Spaces assessed, 59 rooms have a projector (32 of these have a DVD/VCR combination, 12 of these have just a VCR), and 108 rooms have little or no audiovisual technology at all.

To equip the remaining 108 rooms, based on our Technology Standards for the Learning Space, using our Standard approach would cost approximately $1,728,000. There will need to be some additional costs associated with larger learning spaces that will increase the overall cost. For example, if we are putting technology into one of the music halls, we may need additional equipment to compensate for the room size. There will be recurring costs for these rooms that necessitate having additional Ethernet drops installed.

Also, if we decide to add other technology for the classrooms, this will also increase the costs. For example, a whiteboard or a document camera would increase the cost by $1000 - $2000 per classroom.

Health Sciences Campus:

Out of the 33 Learning Spaces that we have been able to assess, 27 rooms have a projector, and 6 contain no Audio/Video technology. The approximate cost to equip these learning spaces will be around $100,000.

Shelby Campus:

Shelby campus is going through several renovations and currently there are no Learning Spaces listed in Resource 25 that we are able to report on.

University of Louisville – Technology in the Learning Space (Classroom)

1)Establish strong relationships with departments.

  1. Work with the departments in order to complete/maintain an accurate inventory of instructional technology learning spaces.

2)Work with A/V Media Support and various departments to equip learning spaces where there is no technology, as well as budget for recurring costs for any additional network drops, lamps and maintenance.

  1. Begin with those departments that utilize the A/V Media for equipping rooms with projectors for instructional use.
  2. Begin by prioritizing which rooms will be equipped with standard technology based on A/V Media Support’s heaviest users.
  3. Target those learning spaces and install instructional technology that will allow the A/V Media Support team to focus on other important tasks.
  4. We have currently worked with two departments to put instructional technology into learning spaces in order to reallocate the A/V Media Support Team to other more essential tasks.

3)Plan for future growth or changes within the departments.

  1. Changes in learning spaces greatly influence what type of equipment is installed.
  2. Continue to play a key role in the planning process for the University as it pertains to learning spaces and Instructional Technology.

4)Have an overall plan for Technology in the Learning Space that contains a high-level overview of the departments.

  1. Whether we use Resource 25 or another mechanism for maintaining inventory we must have an accurate overview of learning spaces.
  2. Review other software applications that can combine scheduling with detailed information about our current level of instructional technology in the Learning Spaces.

5)Review/Meet with the departments quarterly to assess the current level of instructional technology.

  1. Discuss issues/plans with each department.
  2. Coordinate with the various departments to ensure their needs have been addressed.

University of Louisville – Technology in the Learning Space (Classroom)

1)See the attached spreadsheet.