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University of Lethbridge Committee Chair Training Manual

Table of Contents

Why HireDesk

View Position/Posting

How will I know if I have access to HireDesk?

How do I change my password?

How do I login to HireDesk

View candidates who have applied

How to view a resume

How to move candidates through the stages

Customization of HireDesk settings

HireDesk Email

Additional Help

Why HireDesk

The Human Resource department has identified the ever going need to alter business processes in order to capture available efficiencies, as they present themselves. Efficiencies will be realized at the recruiter level as well as for the applicants. We are also ensuring that committee members can monitor the applications received and the volume of candidates are known, in real time. The transition to a paperless system is another added benefit that HireDesk provides.

View Position/Posting

  1. Open internet browser
  2. Navigate towards talent portal (Link below). Recommendation is to bookmark this page for quicker navigation in future.

OR

  1. Lift click on position title you are wanting to view
  2. Review

Note: If a change is required to either format or the posting’s content, please contact your Sr. HR Consultant or call (403) 329-2274.

How will I know if I have access to HireDesk?

An HR administrator will send you an email with your login credentials. This will be done around the beginning of your competition, in which you are the hiring committee chair. Note that access will be only given for the length of the competition.Access will be given again with subsequent competitions, in which you are again the committee chair.

How do I change my password?

You cannot. Because of the security level you have, the ability to change your own password is not an option. Only a HireDesk User that is an administrator can alter a password. If you desire your password altered please contact Human Resources directly.

How do I login to HireDesk

  1. Open Internet explorer
  2. Navigate to Hire Desk logon Page (URL is

  1. Populate Company “uleth”
  2. Populate your credentials (Username & Password Provided) Note: If not known please refer to “How will I know if I have access to HireDesk?” section or contact a U of L HR administrator.

Note: Please refer to the Browser Setting Guide if you are having trouble, as the settings on your computer might need to be altered. Internet explorer must be used. (This guide will walk you through how to check/alterinternet-browsing settings)

View candidates who have applied

  1. In the “Navigation” pane left click “Jobs”
  2. A list of the open jobs assigned to you will appear. Note: To see all jobs click the dropdown list and select “All” from the list.
  1. Select the job you wish to view the candidates for by double clicking on the positions “Title” The job is now activated and you are then defaulted to the “Job” Tab . This default can be altered so that you are always bringing a different desired stage. Please refer to the “customize settings” section.

  1. Navigate to another tab to view the candidates. By default all candidates are placed in the “New” stage.

Note: The screen is now a split screen, with the top half being the candidate pool for this specific job and the bottom screen the candidate detail for the selected candidate. The bottom screen has its own tabs also, as the candidate’s information is categorized.

  1. In the upper screen, you simply need to left click the candidate you wish to view and the information will appear in the bottom screen. Navigate through the tabs on the bottom half of the screen as required.

Note: Depending on the volume of candidates in each stage, there may be multiple pages of candidates in any given stage. To identify what page you are on, refer to the ribbon that is slightly above the upper screen. Navigate using the arrows.

How to view a resume

  1. Please refer to the “View candidates who have applied” section in order to bring up the job that you wish you view the resumes (Your screen should be a split screen).
  2. Select the required stage and select a candidate by left clicking on their name.
  1. Select “Resume” in the lower split screen .
  1. Resume 1 by default will be shown in the lower screen and you can utilize the scroll bar on the right to navigate through the view.
  2. The option(s) to download is in the upper left hand corner of the bottom split screen and you can view in full screen by downloading it and viewing it. This is one of the ways you can print a resume, if you so desire.
  1. You may change the candidate by left clicking on a new candidate’s name in the upper split screen. This will allow you to scroll through the resumes.

How to move candidates through the stages

  1. Select candidate(s) by left clicking anywhere in the upper split screen (to select multiple simply hold down “Ctrl” key while selecting) Note: you can only move multiple candidates if they are all in the same stage originally.
  1. Select “Change stage of selected Candidate(s)” icon on the action ribbon .
  2. A change stage dialog box will appear and select desired option. Note if you are moving to the rejected stage a reason is required and you must select the reason from the drop down list.

  1. Press the “Save” button

Note: This is a way that you can screen the candidates as they apply.

Customization of HireDesk settings

Note: Due to licensing limitations, your access to Hire Desk may be limited to the broad timeframe of your competition only and then your access may be permanently deleted.

  1. Desktop Options can be modified from the “My Desktop” window by selecting the “Desktop Options” button on the action ribbon. You may select 1,2 or 3 column view for the desktop or select customize to get your advanced options for the desktop. Modify according to your preference. Make sure you “Save” your changes .
  1. In the “Navigation” Pane select “My Options” and you will have five very basic options that you can modify. When selected, each will open a dialog box and you will be required to save your changes.
  1. HR Suggestion; Change your “Job Setting” to default to the “New Stage”. This will ensure that when you open up an active job you will be default to the new stage. (This will help to see only the candidates you have not yet initially screened). This can be done by selecting “Job Settings” from the “My options”. In Job record area select “New” from the drop down box then select “Save” .

HireDesk Email

Note: By having been granted access to HireDesk you now have a corresponding email account that was system generated. You may want to forward your email to your regular uleth.ca email account to avoid missing competition related correspondence from either your colleges or an HR administrator. This can be done inside “My Options” that is in the “Navigation” Pane inside of the “Email Settings”; You will have a section to forward your email.

  1. To Check Email: In the “Navigation” Pane Select “Email” then select “Inbox” .
  2. To send an Email: In the “Navigation” Pane Select “Email” then select “New Email”.
  3. To forward your Email: In the “Navigation” Pane Select “My Options” then “email settings”. An Email settings dialog box will appear.

In the Advanced Email Options section in the dialog box select the edit icon .

Under “Email Forwarding” section select check box and select your desired option and populate box with your uleth.ca email address .

Click “Save”

Click “Save”

Additional Help

Hiredesk has some additional resources at your disposal if you are struggling to do specific tasks or are interested in understanding more about HireDesk capabilities.

On the main ribbon at the top of the screen select “Help” . Select “Training “ . Here you will have access to specific training videos and also the two user overview training sessions.

Revised August 21, 2013U of L Committee Chair Training Manual