Vocational Skills Scan

Level 2 Diploma in Business & Administration (QCF)

LEARNER NAME:

Please read the instructions below in full

The Vocational Skills Scan is designed to recognise and capture previous learning (RPL) and achievement (PCA) and identify what responsibilities are part of the learner’s current job role or will become part of their job role within the next 12 months. The Skills Scan will also enable employers and learners to identify what training they require and what support they need to enable them to achieve the chosen qualification/programme.

The appropriate member of staff will complete Part 1 prior to the Training Adviser’s first visit. The purpose of this is to outline the ‘chosen qualification’ and ensure that the mandatory units and desired options are discussed with the learner and the employer, this will enable them to prepare for the first visit with the Training Adviser (Part 2) where the qualification/ programme will be discussed in more detail and the units confirmed.

Part 1

Please take the time to discuss and confirm with the employer and learner the mandatory units and potential optional units which reflect the learner’s responsibilities and areas being developed. Confirm by ticking the appropriate box only against each unit. The appropriate member of staff must then pass the Skills Scan back to the Training Adviser to action the completion of Part 2.

Part 2 – Training Adviser

Please take the time to go through the Skills Scan in detail with the employer and learner and answer the questions for each unit. Confirm by completing one section only (A, B or C). For those units where the learner can prove competence using RPL please indicate the percentage of each unit that does not require training (The funding will be reduced accordingly by BST). Where a certificate is in place for PCA then enter the number of credits against each relevant unit.

When the Skills Scan is fully completed you should decide how the qualification will be delivered and how long it will take to achieve it. Full discussion and accurate completion will also help to plan assessment dates and set challenging target dates to ensure timely success.

To achieve the Level 2 Diploma in Business & Administration, the candidate will need to complete units to gain a minimum of 45 credits. The credit total is made up from:

Minimum number of credits that must be achieved at level 2 or above / 36
Number of mandatory credits that must be achieved / 21
Minimum number of optional credits that must be achieved from Group B / 14
Minimum number of optional credits that must be achieved from Group B, C or D / 10
Maximum number of optional credits that can be achieved from Group C / 10
Maximum number of optional credits that can be achieved from Group D / 6
Mandatory Group
Part 1 / Part 2
Identify responsibilities within your job role / Section A / Section B / Section C
If Applicable: % Covered by RPL / If Applicable: Certified Accreditation / Training required
Unit No. / Level / Credit Value / Description / Current / Will be during next 12 months / N.B. Funding will be reduced to reflect this % / Credit value on certificate / Up-skilling / New area requiring full training
1 / 2 / 3 / Communication in a business environment
2 / 2 / 4 / Understand employer organisations
3 / 2 / 4 / Principles of providing administrative services
4 / 2 / 3 / Principles of business document production and information management
5 / 2 / 4 / Manage personal performance and development
6 / 2 / 3 / Develop working relationships with colleagues
Group B: Optional Units
Part 1 / Part 2
Optional Units Group B / Section A / Section B / Section C
If Applicable: % Covered by RPL / If Applicable: Certified Accreditation / Training required
Unit No. / Level / Credit Value / Description / Current / Will be during next 12 months / N.B. Funding will be reduced to reflect this % / Credit value on certificate / Up-skilling / New area requiring full training
7 / 2 / 3 / Administer the recruitment and selection process
8 / 2 / 3 / Handle mail
9 / 2 / 4 / Organise business travel or accommodation
10 / 2 / 3 / Provide reception services
11 / 2 / 4 / Provide administrative support for meetings
12 / 2 / 4 / Prepare text from notes using touch typing
13 / 2 / 2 / Manage diary systems
14 / 2 / 3 / Collate and report data
15 / 2 / 3 / Contribute to the organisation of an event
16 / 2 / 2 / Employee rights and responsibilities
17 / 2 / 6 / Prepare text from shorthand
18 / 2 / 3 / Buddy a colleague to develop their skills
19 / 2 / 4 / Store and retrieve information
20 / 2 / 3 / Administer parking dispensations
Unit No. / Level / Credit Value / Description / Current / Will be during next 12 months / N.B. Funding will be reduced to reflect this % / Credit value on certificate / Up-skilling / New area requiring full training
21 / 2 / 4 / Administer finance
22 / 2 / 4 / Prepare text from recorded audio instruction
23 / 2 / 3 / Archive information
24 / 2 / 3 / Administer human resource records
25 / 2 / 3 / Produce business documents
26 / 2 / 3 / Produce minutes of meetings
27 / 1 / 2 / Meet and welcome visitors in a business environment
28 / 1 / 2 / Health and safety in a business environment
29 / 1 / 2 / Use a telephone and voicemail system
30 / 3 / 6 / Contribute to the development and implementation of an information system
31 / 3 / 8 / Monitor information systems
32 / 3 / 3 / Develop a presentation
33 / 3 / 3 / Deliver a presentation
34 / 3 / 6 / Analyse and present business data
35 / 2 / 3 / Maintain and issue stationary and supplies
36 / 2 / 2 / Use and maintain office equipment
Part 1 / Part 2
Optional Units Group C / Section A / Section B / Section C
If Applicable: % Covered by RPL / If Applicable: Certified Accreditation / Training required
Unit No. / Level / Credit Value / Description / Current / Will be during next 12 months / N.B. Funding will be reduced to reflect this % / Credit value on certificate / Up-skilling / New area requiring full training
37 / 2 / 3 / Using email
38 / 2 / 3 / Bespoke software
39 / 2 / 4 / Spreadsheet software
40 / 2 / 3 / Data management software
41 / 2 / 4 / Presentation software
42 / 2 / 4 / Word processing software
43 / 2 / 4 / Website software
44 / 2 / 5 / Deliver customer service
45 / 3 / 3 / Participate in a project
46 / 2 / 4 / Processing customers’ financial transactions
47 / 2 / 5 / Payroll processing
48 / 2 / 3 / Process information about customers
49 / 2 / 3 / Develop customer relationships
Part 1 / Part 2
Optional Units Group D / Section A / Section B / Section C
If Applicable: % Covered by RPL / If Applicable: Certified Accreditation / Training required
Unit No. / Level / Credit Value / Description / Current / Will be during next 12 months / N.B. Funding will be reduced to reflect this % / Credit value on certificate / Up-skilling / New area requiring full training
50 / 2 / 6 / Understand the use of research in business
51 / 3 / 6 / Understand the legal context of business
52 / 2 / 4 / Principles of marketing theory
53 / 2 / 5 / Principles of digital marketing
54 / 2 / 3 / Principles of customer relationships
55 / 1 / 3 / Understand working in a customer service environment
56 / 2 / 5 / Know how to publish, integrate and share using social media
57 / 2 / 2 / Exploring social media
58 / 2 / 4 / Understand the safe use of online and social media platforms
59 / 2 / 2 / Principles of equality and diversity in the workplace
60 / 2 / 5 / Principles of team leading

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