Attachment “A”
Specifications
For
Uniforms/Jackets/Towels/Rags
PENN DOT Maintenance District 12-4 Uniform/ Mats & Shop Towels Service
Washington County PENNDOT is in the process of bidding our Rental Uniforms for our Mechanics, Welders, Stock Clerk, Garage MR II, Tradesmen Helpers, and Supervisors. These Employees work in a Fleet Maintenance Garage located at 160 State Route 519, Eighty-Four, Pa. 15330. Garments will be subject to heavy soiling, oils, greases, and lubricants on a daily basis. The specifications for this service are listed below.
Initial Issue:
Mechanics/Welder/Stock Clerk/Garage MR II/ Tradesmen Helpers Uniforms –
Shirts – The awarded Vendor shall issue to our Mechanic/Welders/Stock Clerk/ Garage MR II/ Tradesmen Helpers, 12 Uniform Shirts. Employee can initially choose their size and between long and short sleeve shirt or a mixture of both. Shirts must be 100% Cotton, wrinkle resistant, button or snap and have chest pockets. The shirt must have a PENNDOT Logo. The location of the Logo shall be on the left front, employees name on right.
Colors: Navy blue There will be no more than 20 Employee’s receiving Uniforms.
Pants – The awarded Vendor shall issue to our Mechanics/Welders/Stock Clerk/ Garage MR II/ Tradesmen Helpers, 12 Uniform pants. Employees are to initially choose their size.Pants must be 100% Cotton, wrinkle resistant, and have a lined jean style waistband. The pants must have Quarter top front pockets with single facing.
Color: Navy Blue, or Jeans style. There will be no more than 20 Employee’s receiving Uniforms.
Jackets - The awarded Vendor shall issue 2 jackets, with pockets to each Mechanic/Welder/Stock Clerk/ Garage MRII/ Tradesmen Helper. Employees are to initially choose their size. The jacket must have a PENNDOT Logo. The location of the Logo shall be on the left front, employees name on right. Jackets are seasonal. Timeframe: October 1 to May 31.
Color: Navy Blue. There will be no more than 20 employee’s receiving jackets.
Supervisors Uniforms –
Shirts – The awarded Vendor shall issue to our Mechanic Supervisors 12 Uniform Shirts. The Supervisor can initially choose their size and between long and short sleeve or a mixture of both. Shirts must be 100% Cotton, wrinkle resistant, button or snap and have chest pockets. The shirt must have a PENNDOT Logo and the Employee’s name, nick name or work location 12-4. The Location of the logo shall be on the left front, Employee’s name must be on the right.
Colors: Shirts will be white for Supervisors. There will be no more than 2 Employee’s receiving sets of Uniforms.
Pants–The awarded Vendor shall issue to our Mechanic Supervisors 12 Uniform Pants. Employees are to initially choose their size. Pants must be 100% Cotton, wrinkle resistant, and have a Lined jean style waistband. The pants must have Quarter top front pockets with single facing.
Color: Navy blue, or jeans style. There will be no more 2 Employee’s receiving sets of Uniforms.
Jackets - The awarded Vendor shall issue 2 jackets, with pockets to each Mechanic Supervisor. Employees are to initially choose their size. The jacket must have a PENNDOT Logo. The location of the Logo shall be on the left front, employees name on right. Jackets are seasonal. Timeframe: October 1 to May 31.
Color: Navy Blue. There will be no more than 2 employee’s receiving jackets.
Services to be included in the bid price for weekly Garment Rentals above:
Laundering –
Pick Up’s and Drop Offs – The awarded Vendor shall choose the day of the week, Monday – Friday (8am – 2PM) to deliver Laundered Garments and pick up Garments that need to be Laundered. Vendor must arrive on that day. Vendor must choose alternate days of service when a PENNDOT observed holiday falls on the service day a week in advance.
Garment Tracking –
The Awarded Vendor must uniquely identify Each Garment by RFID chip, Barcode Label or Serial Number. Garment needs to be identified as (#of12) by wearer. A detailed report of Garments the driver picked up and delivered that day must be provided at the time of service.
Damage Repair –
The awarded Vendor must keep Garments in like new condition, Laundered Garments must arrive in a like new condition. Vendor will repair or replace Garments with rips, tears, holes, missing buttons, or missing patches with no additional cost to our Department.
Storing Garments -
The awarded Vendor shall provide Lockers to store laundered Garments in until use. Also, will provide containers for soiled garments until picked up.
Size Alterations –
The Awarded Vendor will re-size Uniforms in the event an Employee needs a larger or smaller garment, with no additional cost to our Department.
Invoicing –
The Awarded Vendor must provide an itemized Invoice detailing weekly charges by wearer’s name. These charges are to include weekly rental charge. A copy of the invoice sent to: 825 N. Gallatin Ave. Uniontown, Pa. 15401. The Original mailed to: The remit on the Purchase Order.
Mats / Shop Towels –
Main Office Mats:
4 X 6 Gray Mats
Quantity = 6
3 X 10 Gray Mats
Quantity = 3
3 X 5 Gray Mats
Quantity = 3
Garage Mats:
3 X 10 Gray Mats
Quantity = 6
3 x 5 Gray Mats
Quantity = 6
4 X 8 Gray Mats
Quantity = 1
Shop Towels:
18 X 18 Shop Towels
Quantity 500 – Vendor must maintain a quantity of 500 on hand at all times at no additional cost to the Department.
Microfiber rags for cleaning
Quantity 500 - Vendor must maintain a quantity of 500 on hand at all times at no additional cost to the Department.
Services to be included in the bid price for weekly Mats/Shop Towels above:
Laundering –
Pick up and drop off – The Awarded Vendor shall choose the day of the week Monday – Friday (8am-2pm) to Deliver Mats/Shop Towels. Vendor must arrive on that day. Vendor must choose alternate days of service when a PENNDOT observed holiday falls on the service day a week in advance.
Damage Repair –
The Awarded Vendor will replace Mats / Shop towels/ Microfiber towels with no additional cost to the Department.
Storing Shop/ Microfiber Towels -
The Awarded Vendor will provide a container for Laundered towels and a container for soiled towels to be kept in.
Invoicing -
The Awarded Vendor must provide an itemized invoice detailing weekly charges. A copy of the invoice sent to: 825 N. Gallatin Ave. Uniontown, Pa. 15401. Original mailed to: The remit on the Purchase Order.
Laundering Service Only-
The awarded Vendor will launder Department supplied 24” Dust Mops. The Vendor will launder no more than 6 dust mops per week.
Invoicing -
The Awarded Vendor must provide an itemized invoice detailing weekly charges. A copy of the invoice sent to: PennDOT Maintenance District 12-4, 170 SR 0519 Eighty-Four, PA 15330. Original mailed to:Commonwealth of Pennsylvania – PO Invoice, PO Box 69180, Harrisburg, PA 17106
Term of Contract –
The initial Contract is for 2 years and may be renewed for a maximum of 3 additional 1 year term(s) upon Department consent, so long as the Commonwealth provides written notice to Contractor of its intention to extend the Contract by letter dated not less than 90 days prior to the expiration of the term of the agreement, or any extension thereof, and the Contractor consents to the renewal not less than 60 days prior to the expiration of the term of the agreement or any extension thereof.
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