INTERNAL/EXTERNAL VACANCY NOTICE

IVN 01/13 – EVN 03/12

The Office of the United Nations High Commissioner for Refugees (UNHCR)

in Podgorica is seeking applications for the following position:

Title of Post: Principal Secretary/HR Associate

Post Number: 10009631

Location: UNHCR Representation Podgorica, Montenegro

Date of Entry on Duty: As soon as possible

Category GS-6

Closing date: 04 February 2013

Important note: Post with lien of one year (in replacement capacity of one year)

1. DUTIES AND RESPONSIBILITIES:

Under supervision of the Assistant Admin/Finance Officer, the incumbent will perform the following duties:

1.Arranges appointments and maintains Office’s calendar, arranges meetings with /receives high-ranking officials and answers queries with discretion;

2.Prepares briefing materials for Representative for official trips or special meetings;

3.Prepares informal translations;

4.Receives, screens, logs and routes correspondence, attaches necessary background information and maintains follow-up system;

5.Maintains policy, confidential and general management files;

6.Keeps lists of names, addresses and telephone numbers of ministers, government officials and members of the diplomatic corps;

7.Makes travel arrangements for the Representative and performs liaison duties with other units;

8.Performs personnel work including interpretation and processing of entitlement, and maintenance of various personnel records and files;

9.Acts as back up focal point for PAMS Administrator, briefing and sharing information on the subject and provides guidance and training to staff on the PAMS procedures and guidelines;

10.Act as the MIP Administrator and focal point for Medical Evacuations administration for local and international staff, taking necessary actions in line with MEDEVAC rules and procedures;

11.Performing other duties as required

2. QUALIFICATION REQUIREMTNS

Education: completion of the Secondary education with post-secondary training in secretarial work, office management, courses and or in human resources or related field.

Pervious job experience relevant to the function: six (6) years.

Languages essential to perform work of post:Excellent command of English (both spoken and written) and local language.

Computer skills: Excellent computer skills including Microsoft Ward, Excel and Power Point.

Desirable Qualifications & Competencies:Planning Organizational skills; Empowering and Building Trust; Managing workflow; Communication skills, Computer skills;

Applications, accompanied by Fact Sheet (internal candidates), and by CV and P11 form (external candidates) are to be addressed in writing to: UNHCR Representation in Montenegro, Administration Unit, Nikca od Rovina 51, 81000 Podgorica, by 04 February 2013, 16h30, referring to the Vacancy Notice Reference number.

IMPORTANT NOTE:

-Applicants have to be citizens of Montenegro

-The order of priority for reviewing the applications received will be: UHNCR staff members who have internal applicant status including applicants in other duty stations, other applicants having internal applicant status such as former UNHCR staff, UN staff members from other agencies, and external candidates.

-Applications received after the closing date will not be considered.

-For details on this vacancy and for completion of P11 form, please visit Link Announcements/Vacancies (Vacancy Ref. IVN 01/13 – EVN 01/13)

Podgorica, 24 January 2013.

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