UK-Loughborough: Grounds Maintenance Services

UK-Loughborough: Grounds maintenance services.

UK-Loughborough: Grounds maintenance services.
Section I: Contracting Authority
Title: UK-Loughborough: Grounds maintenance services.
I.1)Name, Addresses and Contact Point(s):
Charnwood Borough Council
Southfield Road, Loughborough, LE11 2TU, United Kingdom
Tel. +44 1509634827, Email: , URL: URL:
Contact: Phil Cobb
Electronic Access URL:
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Management of Open Spaces
II.1.2)Type of contract and location of works:
SERVICES
Service Category: 12
Region Codes: UKF22 - Leicestershire CC and Rutland
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Grounds maintenance services. Parks maintenance services. Sports fields maintenance services. Miscellaneous engineering services. Ornamental and pleasure gardens maintenance services. Weed-clearance services. Hedge trimming. Tree pruning. Floral-display services. Horticultural services. Graffiti removal services. Miscellaneous structures. Bus shelters. Cemetery services. Vehicle-fleet management services. Waterways except canals. Grounds maintenance services. Parks maintenance services. Sports fields maintenance services. Miscellaneous engineering services. Ornamental and pleasure gardens maintenance services. Weed-clearance services. Hedge trimming. Tree pruning. Floral-display services. Horticultural services. Graffiti removal services. Miscellaneous structures. Bus shelters. Cemetery services. Vehicle-fleet management services. Waterways except canals. The Council has made a commitment to this procurement project in the interest of making efficiency savings. The continued involvement of the Council in this process will be dependent upon the continued efficiency savings being reflected in the dialogue process up to the point of Contract award. Should savings of less than 5% of the value of the contract not be realistically realised the Council is likely to terminate the procurement project without awarding a contract.
The Council is effectively seeking a partner that can deliver the green spaces and engineering services identified in section 4.4 in the Information Memorandum to effectively and efficiently manage our open spaces in the Borough.
It is the Council's intention to enter into dialogue with partners regarding options and solutions in relation to the way in which this management of open space is considered to be most effective in actively engaging with the community and meeting our evaluation criteria. The Council will also enter into dialogue over options for the pricing structure and in particular how this will be indexed over the period of the Contract as well as the criteria for extending the Contract beyond the initial period.
The two Groups to be considered as part of this procurement project are Engineering and Green Spaces and include the following service elements:
— Open space management including grounds maintenance;
— Loughborough Cemetery management;
— Wildlife management;
— Parks management and maintenance;
— Shelthorpe Golf Course management and maintenance;
— Bereavement services;
— Loughborough in Bloom – operational delivery and support;
— Flood alleviation – watercourse maintenance;
— Fleet management – contract management*;
— Street furniture provision and maintenance;
— Graffiti removal.
II.1.5)Common procurement vocabulary:
77314000 - Grounds maintenance services.
77313000 - Parks maintenance services.
77320000 - Sports fields maintenance services.
71330000 - Miscellaneous engineering services.
77311000 - Ornamental and pleasure gardens maintenance services.
77312000 - Weed-clearance services.
77342000 - Hedge trimming.
77341000 - Tree pruning.
77330000 - Floral-display services.
77300000 - Horticultural services.
90690000 - Graffiti removal services.
44212320 - Miscellaneous structures.
44212321 - Bus shelters.
98371110 - Cemetery services.
50111100 - Vehicle-fleet management services.
45247120 - Waterways except canals.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Not Provided
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Value: 40,000,000
Currency: GBP
Excluding VAT: Yes
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Competitive Dialogue
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
Commercial - 30
Performance - 15
Contract Delivery - 11
Environmental Impact of Contract - 9
Resources - 9
Customer Service - 8
Partnership Working - 7
Track Record - 6
Community Engagement - 5
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: MOS001
IV.3.2)Previous publication(s) concerning the same contract: Yes
Prior information notice
Notice number in OJ: 2012/S 221 - 364408 of 16/11/2012
Contract notice
Notice number in OJ: 2013/S 98 - 167568 of 23/05/2013
Voluntary Ex Ante Transparency
Notice number in OJ: 2013/S 106 - 181668 of 04/06/2013
Section V: Award Of Contract
1: Award And Contract Value
Contract No: Not Provided
V.1)Date Of Contract Award: Not Provided
V.2) Information About Offers
Number Of Offers Received: Not Provided
Number Of Offers Received By Electronic Means: Not Provided
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Not Provided
V.4)Information On Value Of Contract
Not Provided
V.5)Information about subcontracting:
The contract is likely to be subcontracted: Not Provided
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.2)Additional Information:
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GO-201444-PRO-5581775 TKR-201444-PRO-5581774
VI.3.1)Body responsible for appeal procedures:
Charnwood Borough Council
Southfield Road, Loughborough, LE11 2TU, United Kingdom
Tel. +44 1509634827, Email:
VI.3.2)Lodging of appeals: Any appeal or challenge against the award decision must be communicated to the address stated within 30 days. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 04/04/2014