Pride in London 2018

UK HQ Lead volunteer (Pride) Applicant Information Pack

Introduction to the Project Team

Introduction to the Project Team

Thank you for showing interest in becoming a part of the project team for The Scout Association’s attendance at Pride in London in 2018. The confirmed date of the event is Saturday 7 July 2018 – see for the latest information.

We are recruiting volunteers to form a project team, which will work in partnership with a staff member within HQ’s Scouting Operations Directorate.

The Scout Association attends Pride in London to promote how Scouting is inclusive and open to all regardless of their sexual orientation or gender identity. This events allows us to celebrate the diversity of the Movement.

As a member of the project team, you would have a key role in planning and delivering our attendance at Pride in London. For further information take a look at our website.

Membership of the project team requires the following commitment;

-Active participation at a minimum of 2 face-to-face meetings of the project team, with the first meeting taking place between the 19-25 March;central location and specific date to be agreed on appointment. Please state in your application if you are unable to attend a date during this week.

-Active participation in a minimum of 3 conference/Skype calls (evenings).

-Meet with the project team in London the evening prior to the event (Friday 6July) for a final briefing meeting and arrangement of resources. (Accommodation in London can be provided for the Friday evening)

-Attendance from 8.30am on the day of the event (Saturday 7July), to support the morning meet-up and active participation in our walking party in the parade.

-Active participation in the evaluation of the event, at a meeting in London in July or August.

-Support transition of event to project team for 2019, transfer of knowledge, learning and ideas as new project team are inducted.

If you can meet the requirements above and are interested in being part of the team, please complete the application form below and send it in to Midnight23 February2018.

If you have any questions or are not able to commit to being on the project team, but are interested in helping with the event, please do also get in touch.

Role Description –LeadVolunteer (Pride)

Purpose: To work with the staff lead to Coordinate work of the project team and lead on the development of The Scout Association’s presence within London Pride. To be present and assist with on event delivery during London Pride.

Operationally responsible to: Staff Event Coordinator (as agreed)

Main contacts:

  • Event Coordinator
  • DeputyLead Volunteer (Pride)
  • FLAGS
  • Pride in London attendees

Appointment requirements: To fully support the policies and Fundamentals of The Scout Association, keeping in mind the four strategic pillars of inclusivity, youth shaped, community impact and growth.

Key Tasks

  • Coordinate the work of the project team
  • Work in partnership with the HQ Event Coordinator, to create and follow a project plan.
  • Liaise with FLAGS contact Pride in London
  • Ensure project is in line with Vision 2018 and work with the project team to establish key messages.
  • Ensure feedback and learning from previous years is utilised.
  • Coordinate coverage of the event (photographer, etc.).
  • Liaise with senior volunteers and other national volunteer teams – SAID, Scout Radio.
  • Support the HQ Event Coordinator to create the necessary documentation for the project.
  • Increase and support youth involvement throughout the project.

Communication

  • Organise communications to participants and beyond.
  • Liaise with HQ Event Coordinator to manage the booking/registration system.
  • Respond to enquiries inthe Scout Pride email account.
  • Seek volunteers as required by project team.

Morning meet-up

  • Plan and coordinate the morning meet-up.
  • Plan a schedule for the event, including arrival, talks and activities (SAID/FLAGS).
  • Make any arrangements for external speaker/guest.
  • Seek and coordinate volunteers to provide any support needed on the day (e.g. sign in desk).
  • Work within a set budget.
  • Plan and arrange food for all participants on the day.

Presence in parade

  • Coordinate presence in the parade.
  • Coordinate parade briefing at morning meet-up.
  • Coordinate preparation and travel to the parade meeting point.
  • Be present and coordinate presence in the parade.
  • Assign a Leader in Charge for 16/17 year old participants and ensure relevant ratios of volunteers.

Application Process

To apply you will need to complete the application form (below) and send it to . Applications close at midnight on Wednesday, 23February. Shortlisted candidates will be invited for an informal telephone interview – these will take place in the evening on the 5-9 March.

If you have any questions or would like to talk to someone about any of these roles in more detail then please email or call the Info Centre on 0208 4337 100 and ask to speak to Ashleigh Grimes in the Events Team.

If you are successful, dates for your diary will include:

  • TBC within the week of 19-25March 2018,Central location- first project team meeting
  • 7June 2018, Central location - second project team meeting (date negotiable)
  • 6July 2018 (evening), London - final briefing
  • 7July 2018, London - Pride in London
  • 9August 2018, London - Evaluation (date negotiable)

Pride Project Team Application Form

This form should be completed by Midnight 23February 2018. It should be returned to: posted to: Events Team, The Scout Association, Gilwell Park, Chingford, London E4 7QW.

If you have any questions about any of the positions, please ask to speak to Ashleigh Grimes for an informal discussion on 02084337100.

Name
Email
Address
Telephone / Daytime / Evening / Mobile
Scout Membership number (if available)
Date of Birth
Group / District / County/Area/ Region
Role Applied For
Can attend a meeting during the week 19 -25 March (Y/N)
Please tell us why you would like to be involved in Scout Pride in London 2018 and what you can contribute to the project team. [Max 200 words]
Signature / Date

Please return the form by Midnight on Wednesday 23February 2018 to or post to: Events Team, The Scout Association, Gilwell Park, Chingford, London, E4 7QW.

Shortlisted candidates will be invited for an informal evening telephone interview - these will take place between the5- 9 March.