UK Aid Match Project Completion Report
To be completed by DFID: This Top Sheet captures the headlines on the project performance over the course of its lifetime.
Review Date:Title:
Project Code: / Start Date: / End Date:
1. Summary of Project Performance
YearProgramme output Score
Risk Rating
2. End of project Outcome score:
3. Financial Position
Project expenditure: Has an expenditure report for the entire lifetime of the project been received and checked? Y/N
(Attach this to the PCR).
Estimated match funding / £Final match funding / £
Project Value / £
Project dates
Extensions/ amendments
Log-frame revisions (dates and quest numbers of revised logframe)
Total project spend
4. Summary of Communications Achievements
Appeal nameAppeal dates
Main communication partners
Number of donors to appeal
Number of Opportunities to view – Appeal
Number of Opportunities to view – Report back (date and comms partner?)
i)Information from initial six month report:
ii)Information from first annual report and any subsequent reports:
5. Follow up actions required following closure
To be completed by UK Aid Match partner:
This template is used for the final annual report of a project and covers progress made during the whole of the project life-time.
Please complete each section of the review template. Expand boxes as required.
Guiding notes are provided in red italics. Please delete guidance notes before submitting.
The Annual Review assesses and rates outputs using the following rating scale.Description / Scale
Outputs substantially exceeded expectation / A++
Outputs moderately exceeded expectation / A+
Outputs met expectation / A
Outputs moderately did not meet expectation / B
Outputs substantially did not meet expectation / C
A: SUMMARY[A1]
Complete the summary sheet with highlights of progress, lessons learnt and action taken on previous recommendations over the course of the review period.
Name of grant holder: Islamic Relief Yemen (IRY) / Project title: Integrated Socio-Economic Recovery ProjectProject Value: GBP 2,000,000 / PCR Review Date:
% of Match Funding:DfID 50% & IRUK 50%
Start Date:1st April 2013 / End Date: 31st March 2016
Summary of main lessons learnt during project [A2]
The project has captured different lessons learnt throughout the period of three years under the components of livelihood, nutrition, and youth empowerment.Livelihood Copmonent:
Lesson Learnd / Means of verification / Project response / Recommendation
1. Extreme poverty among rural communities in the project targeted villgaes compare to the targeted beneficviaries under the project / The team regular field visits to the project targeted villages established a link between the project and the local communities where those who were not included in the project have continuously reported their high needs to be being among the project beneficiaries.
This was recorded during the team visits, training occasions, Input distribution.
The formed community committees have also reported the high needs of their local people for such intervention / The team have senstized the targeted communities on the project intervention and the beneficiaries selection criteria where the most needy were selected among their community / - To increase the number of the targeted beneficiaries under the livelihood interventions
- To expand the project coverage and period
2. Allocated amount per beneficiary / It was observed that the market prices have increased to purchase inputs for the beneficiaries / Tendering took places to select the most appropriate supllier with teh lowest rate to suply qualitative supplies / - To increase the allocated amount per beneficiary
- To allocate more budget for such projects
3. Community committees and voluntary work during the project period / It has been noticed that some committees members have leaked from the committees membership as there is no financialbenefit / Involvement of the community committees in the training sessions along with beneficiaries, continuous communication and create a strong relationship with them to encourage them to do good and to fight poverty, mainly in the villages. / - To pay an incentives to those who are regularly invloved in the committees membership
- To include them in the project activities such as training and provision of Input
4. Instability of security situation especially during year-3 / Multiple security check-points and requirements of permit ion to conduct field visits / Stronger coordination involving key people with the conflict parties and related stakeholders to ensure that the project activities are implemented and milestones are achieved / - To disseminate posters about the organization work to ensure that all stakeholders understand the neutral role of the organization in delivering humanitarian and development support to the most needy in the targeted areas
Nutrition Copmonent:
Lesson Learned / Means of verification / Project response / Recommendation
For tangible impact to nutrition project project beneficiaries (under-fives, pregnant and lactating mothers), it’s a good practice for us to upscale the project integration aspect i.e. nutrition, health, food security and WASH in other project locations / IRY integrated three new projects with this project during year 2. These projects were implemented in the same geographical areas therefore reaching the same beneficiaries as ISERP. For example a family receiving nutrition support at a health facility supported by ISERP also received supplementary food from WFP and OCHA. Similarly 226 families received livelihood support, in addition to the nutritional benefits / The project implementation teams were able to have close coordination so as to bring out the integration aspect as planned. / IRY project management teams should allways have the integration aspect during project design stage and create more synergy during project implementation targeting the same project locations
IRY sector heads should also actively participate in sector cluster coordination meetings so as to realize the possibility of inter-agency integration
Community Health Volunteers play a crucial role in nutrition project coverage as well as a sustainability approach when IRY pulls out and as such capacity building them and incentivizing them is paramount / The IRY recruited CHVs did active case finding, malnutrition screening at community level, home visits to project beneficiaries, defaulter tracing, health/nutrition education. Monthly reports were timely provided to this effect / The project was able to recruit and give monthly incentives to CHVs in project locations / With the current high defaulter rates, there is need for future projects to consider recruiting more CHVs so as to intensify malnutrition screening as well as defaulter tracing to ensure overall performance is within the SPHERE standadards.
There is need for continuation of nutrition interventions whose broad objective is to save lives of the most vulnerable in the communities / The Global Acute Malnutrition rate in Hodeida is urrently at 31% / IRY has secured funds from WFP to continue the nutrition component as a project serving in the same targeted districts though there gaps/needs are still high / - To continue mobilizing more funds from various donors so have a better impact and better coverage
It’s a good practice to actively participate in all nutrition related forums for better coordination of project activities as well as to avoid duplication. / Coordination meeting minutes, Updated 4Ws mapping with UNOCHA, minimal duplication of activities
- Due to the current situation in Yemen the government individuals and health office managers turn over / - The project team maintained good relationship with all the government entities especially the health offices at the targeted governorates to ensure smooth implementation of the project activities thorugh active participation in National cluster and sub- cluster forums . / - Continuous and regular coordination with all the project stakeholders must be maintained neutrally and action points directed to IRY addressed amicably and on timely manner.
Youth Empowerment Copmonent:
Lesson Learnd / Means of verification / Project response / Recommendation
1. Male-Youth drops out during the vocational training / Daily attendance sheet/records / - Follow up and encouraging the male- youth to continue attending
- The team has contacted the parents of those youth and sensitized them on the importance of the vocational training / To raise awareness among target youth by conducting special workshops to explain the importance of vocational training which plays an important role in the development and acquisition of young technical and professions to start their own business
2. Weak capacity of the vocational institutes and lack of modern equipments / Field visits to the vocational institutes / -The project has rehabilitated the vocational centre under the Cash for Work activities to ensure suitability of the project and continuity of the service provided to the targeted communities
-The project has signed an MoU with the vocational centre to provide the best instructor and equipment to serve the purpose of delivering qualitative training / - There should be a support by the project directed to the vocational centre providing modern equipments to ensure sustainability
B: PERFORMANCE AND CONCLUSIONS [A3]
B.1 Outcome statement:
Add the outcome statement from your logframe.
The economic and nutritional well-being of 16,757 HHs (117,299 individuals) in Hodeida, Abyan and Lahj governorates is improvedB.2 Performance
Include each outcome indicator and add more rows as required. For year 1 and 2 milestones, just state whether the achievement was on track or not. In the last two columns state the end of project target and what was achieved, eg. target: 80% of households have increased assets; achievement: 60% of households have increased assets.
Indicator / Baseline / Year 1 milestone achievement / Year 2 milestone achievement [A4] / End of project target (year 3 milestone) / End of project achievement (how much of year 3 milestone was met?)Income opportunities increased for beneficiary households / 35% of HHs (5,865) in targeted governate depend on livelihood activities for income / 37% of HHs (6,200) with a sustainable income from livelihood activities / 38% of HHs (6,368) with a sustainable income from livelihood activities / 39% of HHs (6,535) with a sustainable income from livelihood activities / 61.67%
Improved nutrition among children under 5 / 9,107 children under 5 in the targeted districts suffer malnutrition / 0 / 7,071 children under 5 have improved nutrition status / 13,987children under 5 have improved nutrition status / 10,312 severely and moderately malnourished under-fives were screened and admitted into Targeted Supplementary Feeding Programme (TSFP) and Outpatient Therpaeutic Programme (OTP)
Youth employment opportunities created in target areas / 30% of the population of Abyan are unemployed youth / 10% of targeted youth secure jobs / 15% of targeted youth secure jobs / 20% of targeted youth secure jobs / 38% of targeted youth secure jobs
Provide a brief narrative to explain progress towards targets, highlighting key achievements and account for slippage, and/or exceptional performance. [A5]
Project activities shift from Abyan and Lahj to Hodeida: Due to the recent conflict in Aden, Lahj, and Abyan in 2015, the teams couldn't access the targeted districts in the targeted governorates of Abayn and Lahj during the period April to August 2015. Therefore the project management has proposed to shift the year-3 activities from Abyan and Lahj to Hodeida.The proposed concept was approved by donor and the beneficiaries of Lahj and Abyan have been added into the Hodeida beneficiaries number in the three component of the project.
The project activities of year-3 have been implemented in Hodeida governorate where the milestones for year-3 were achieved in an effective manner.
General Activities
Coordination Meeting with project stakeholders: Despite the recent crises and ongoing conflict in Yemen the project team have ensured that coordination was maintained with all the project stakeholders including the de facto authorities, exsiting health ministry and health offices in the targeted governorate.
Three meeting have been conducted with the defacto authorties (Excutive Unit) to ensure that the project is being implementing without any intruruption from any party. The project team have also maintained ateending the related sub-clusters of nutrition and food security.
Two meetings were conducted with Tehama development Authority TDA in Hodeida to ensure continuous coordination of project activities with the relevant agencies to strengthen the communication links between IRY and the said institutions to deliver the message of "Despite the current situation in Yemen the project is accountable to the beneficiaries and stakeholders"
Monthly meeting were conducted by the with Health office in Hodeida to ensure continuty of the project deliveables during the most difficult period and recent conflict ensuring that the project activities are being delivered to the beneficiaries who are in need.
Formation of working committee and groups for livestock, agriculture and fisheries: Six committees formed each committee contains of 4-6 members where women are 1 – 2 members in each committee the committees members strengthened by including them in the training sessions designed for the project beneficiaries where the committees members are considered to be indirect beneficiaries.
Livelihood activities
Rehabilitation of livelihood infrastructures through cash for work: Throughout the project period, Six infrastructures have been implemented involving 576 labours ( 93 skilled men and 318 non-skilled men and 165 non-skilled women) in the governorates of Abyan and Hodeida
All the labours were selected from the same area where the work was implemented in Alqanawis district of Hodeida governorate and Zinjubar distrcit of Abyna governorate as follows:
- The skilled labours were selected based on their availability, type of the work, and the need of the work
- Non-skilled labour were selected based on their vulnerability, unemployed labour from the areas where the work was implemented
Beneficiaries' feedback:
(Aldawoodia Village, Almuneera district, Hodeida governorate)
"We would like to express our gratiute and thanking to Islamic Relief, to donor, and to those to worked hard to make our road paved and easy for our movment. it used to take us long time and sometimes we take different roads to reach, however after the rehabilitation of these roads it became easier, Thank you"
Youth Empowerment:
516 youths (325 Males and 190Females) have been provided with input to start their own business where 264 youth (181 males & 101 females) have secured job and started their own business in the following sectors:
- Housing electricity
- Mobile-phone repairing
- Iron Welding
- Beauty parlour
- Sewing and embroidery
The youth component has implemented 4 cleaning campaigns in Hodeida governorate in the targeted districts of Alhali and Almina as follows:
- 2 campaigns of cleaning solid garbage in Alhali and Almina districts:
- Cleaning and Beautining the Public Park in Almina district
Unexpected output of this succesfull activitiy is that it has generated income for those sellers who come to market their products to the children and families who come to the park.
Special Thanks from beneficiaries and local authorities:
"We have no idea, how to thank Islamic Relief and the donor to contirbute to the success of cleaning the public park where our children can spend their times and play around"
- Cleaning Camping in Girls School:
Islamic Relief has received a "Special Thanks" certificate from the school administration
Nutrition Component
A total of 10,312 moderately and severely malnourished children under five years were screened and admitted into Targeted Supplementary Feeding Programme (TSFP) and Outpatient Therapeutic Programme (OTP) respectively for treatment. These were from a total of 27 health facilities (14 – Hodeida, 13- Lahij) and surrounding villages. Cure and defaulter rate were not in line with SHERE standards which can largely be attributed to insecurity in the area of operation (which led to absentism and defaulting) followed by pipeline breaks of nutrition supplies that led to beneficiaries missing their ration for 3 cosecutive visits especsially for supplemental nutrition supplies (Plumpy Sup)
The achievement was 79% of the target largely due to insecurity especially in Lahij governorate as from March 2015 which actually led to low scale implemtation upto around August 2015 as well as due to coutry wide stock out of nutrition commondities (especially TFSP supplies – WSB & Plumpy Sup) As a result, there were no new admissions due to stock out as well as due to inaccessibility of distribution sites by project beneficiaries and closing of the health facilities due to the conflict. In addition, severe shortage of fuel that was experienced in April, May and June 2015 significantly affected delivery of nutrition supplies to targeted HFs from IRY warehouse subsequently creating stock out.
The project was redesigned as a result of the insecurity by shifting Lahij project activities to Hodeida governorate where the same project was ongoing.
C: DETAILED OUTPUT SCORING[A6]
For each output, add the output statement, and a score for progress on the output using the A++ to C scale on p. 1. Add boxes (C 1. – C 4) for each output in your logframe as required. The impact weighting figureand risk rating should match the those shown on the logframe[A7].