UF General Records Schedule
Alphabetical Listing
Access Control Records / Schedule GS1-SL Item #189
Access Log: Student Education Records / Schedule GS7 Item #111
Accident Reports: Motor Vehicle / Schedule GS2 Item #196
Accident Records Index: Motor Vehicle / Schedule GS2 Item #120
Accident Report Long Forms: Motor Vehicle / Schedule GS2 Item #197
Accident Report Short Forms: Motor Vehicle / Schedule GS2 Item #213
Accreditation Records / Schedule GS5 Item #96
Accreditation Records: Law Enforcement Agency / Schedule GS2 Item #195
Accreditation Records: Survey and Inspection Report / Schedule GS5 Item #1
Accreditation Records: Southern Association College/School / Schedule GS5 Item #2
Accreditation Records: Supporting Documents / Schedule GS5 Item #39
Acquisition Records / Schedule GS15 Item #1
Activity Logs / Schedule GS2 Item #34
Activity Reports (Outside): Faculty/A&P, TEAMS / Schedule UF 227 Item #1
Activity Reports (Outside): USPS / Schedule UF 227 Item #2
Adjustment Hearing Case Files: Building Code Board (Commercial) / Schedule GS1-SL Item #244
Adjustment Hearing Case Files: Building Code Board (Residential) / Schedule GS1-SL Item #331
Administrative Convenience Records / Schedule GS1-SL Item #2
Administrative Support Records / Schedule GS1-SL Item #3
Administrator Records: Agency Director/Program Manager / Schedule GS1-SL Item #122
Admission Records: Denied/Unregistered Students / Schedule GS5 Item #97
Admission Records: Registered Students / Schedule GS5 Item #41
Admission Reports: Statistical / Schedule GS4 Item #2
Advertisements: Legal / Schedule GS1-SL Item #25
Affirmative Action Records / Schedule GS1-SL Item #82
Air Sampling and Bioassays / Schedule GS4 Item #107
Alarm and Emergency Contact Records / Schedule GS2 Item #4
Ambulance Logs / Schedule GS2 Item #5
Animal Control Records / Schedule GS1-SL Item #234
Annual Reports: Departmental / Schedule GS5 Item #43
Annual Reports: Federally Funded Programs / Schedule GS5 Item #44
Annual Reports: Governing Body / Schedule GS1-SL Item #245
Architectural and Landscape Drawings and Plans / Schedule UF 139 Item #2
Arrest Records: Offender Information / Schedule GS2 Item #32
Arrest Warrants/Capias/Orders / Schedule GS2 Item #7
Attendance and Leave Records / Schedule GS1-SL Item #116
Attendance Records: Community Service / Schedule GS1-SL Item #249
Auction Records / Schedule GS2 Item #10
Audit Trails: Critical Information Systems / Schedule GS1-SL Item #393
Audit Trails: Routine Administrative Information Systems / Schedule GS1-SL Item #394
Audits: Independent / Schedule GS1-SL Item #56
Audits: Internal / Schedule GS1-SL Item #73
Audits: Radiation Protection Program / Schedule GS4 Item #108
Audits: Supporting Documents / Schedule GS1-SL Item #57
Automated Accounting System Reports / Schedule GS1-SL Item #50
Autopsy and Death Scene Video Recordings / Schedule GS2 Item #187
Autopsy Audio Recordings / Schedule GS2 Item #152
Award Records: Personnel Nominations / Schedule UF 227 Item #9
Background Checks: Outside Agencies/Businesses / Schedule GS2 Item #153
Backups: Electronic/Digital Records
Bank Statements: Reconciliation / Schedule GS1-SL Item #85
Bargaining Records / Schedule GS1-SL Item #87
Be On the Lookout (BOLO) Records / Schedule GS2 Item #11
Bid Records: Capital Improvement Successful Bids / Schedule GS1-SL Item #70
Bid Records: Capital Improvement Unsuccessful Bids / Schedule GS1-SL Item #71
Bid Records: Non-Capital Improvement / Schedule GS1-SL Item #72
Biomedical Waste Records / Schedule GS4 Item #96
Birth Records/Certificates / Schedule GS4 Item #6
Birth Reports / Schedule GS4 Item #102
Blood Bank Records / Schedule GS4 Item #122
Bond Administration Records / Schedule GS1-SL Item #250
Bond Registers / Schedule GS1-SL Item #251
Bond Resolution/Ordinances / Schedule GS1-SL Item #191
Bonds and Bond Interest Coupons / Schedule GS1-SL Item #226
Bonus Records: Peer Review Evaluations / Schedule GS1-SL Item #333
Booking Records / Schedule GS2 Item #16
Budget Records: Approved Annual Budget / Schedule GS1-SL Item #58
Budget Records: Supporting Documents / Schedule GS1-SL Item #88
Budget Transfer Forms / Schedule GS5 Item #46
Bulletins: Daily / Schedule GS2 Item #33
Burial Transit Permit Log / Schedule GS2 Item #156
Business Tax Receipt Records/Occupational Licenses / Schedule GS1-SL Item #221
Cabinet Affairs Files / Schedule GS1-SL Item #11
Cadavers Received & Stored – State Anatomical Board / Schedule UF 169 Item #13
Calendars / Schedule GS1-SL Item #89
Cancer Registry Reports / Schedule GS4 Item #10
Catalog Records / Schedule GS15 Item #3
Cemetery Records / Schedule GS1-SL Item #235
Central Leave Balance Adjustment Form / Schedule UF 187 Item #18
Certificate of Occupancy: Commercial / Schedule GS1-SL Item #255
Certificate of Occupancy: Residential / Schedule GS1-SL Item #256
Charters/Amendments/Bylaws/Constitutions / Schedule GS1-SL Item #207
Chemical Analysis Test Log / Schedule GS2 Item #122
Chemical Analysis Test Reports / Schedule GS2 Item #17
Child Care Records / Schedule GS1-SL Item #257
Circulation Records / Schedule GS15 Item #4
Citation Book Receipt Records / Schedule GS2 Item #157
Citation Logs / Schedule GS2 Item #101
Citation Transmittal Records / Schedule GS2 Item #102
Citations / Schedule GS2 Item #103
Citizen Ride-Along Request and Release Records / Schedule GS2 Item #158
Class Rolls / Schedule GS5 Item #6
Class, Course, Room, and Faculty Schedules / Schedule GS5 Item #48
Client Case Files: Human/Social Services / Schedule GS1-SL Item #275
Client Case Files: Veteran Services / Schedule GS1-SL Item #310
Code Enforcement Hearing Case Files / Schedule GS1-SL Item #236
Code Sheets / Schedule GS2 Item #20
Code Violation Records: Citation Issued / Schedule GS1-SL Item #398
Code Violation Records: No Citation Issued / Schedule GS1-SL Item #237
Combat Auto Theft (CAT) Program Records / Schedule GS2 Item #159
Commitment and Release Lists / Schedule GS2 Item #22
Committee/Board Appointment Records / Schedule GS1-SL Item #334
Committee/Board Appointment Records: Non-Selected Applicants / Schedule GS1-SL Item #379
Committee Records / Schedule GS5 Item #49
Commodity Supplemental Food Program Records / Schedule GS1-SL Item #258
Communications Audio Recordings / Schedule GS1-SL Item #335
Complaint Records: Mammography Facility / Schedule GS4 Item #91
Complaints: Citizens/Consumers/Employees / Schedule GS1-SL Item #94
Complaint/Incident Logs / Schedule GS2 Item #24
Complaint/Incident Reports / Schedule GS2 Item #25
Comprehensive Master Plans: Adopted / Schedule GS1-SL Item #166
Computer Logs / Schedule GS1-SL Item #391
Confidential Informant Files / Schedule GS2 Item #199
Confiscated Intoxicating Beverage Records: Sale Prohibited / Schedule GS2 Item #123
Confiscated Intoxicating Beverage Reports: Illicit Liquor / Schedule GS2 Item #26
Contracts/Leases/Agreements: Capital Improvement/Real Property / Schedule GS1-SL Item #64
Contracts/Leases/Agreements: Non-Capital Improvement / Schedule GS1-SL Item #65
Copyright Release/Authorization Documentation / Schedule GS1-SL Item #337
Correspondence and Memoranda: Administrative / Schedule GS1-SL Item #17
Correspondence and Memoranda: Program and Policy Development / Schedule GS1-SL Item #338
Cost Containment Reports / Schedule GS4 Item #20
Course and Program Records: Descriptions and Requirements / Schedule GS5 Item #50
Course and Program Records: Professor/Department Files / Schedule GS5 Item #34
Crime Analysis Records / Schedule GS2 Item #70
Criminal History Summary Records/Rap Sheets / Schedule GS2 Item #85
Criminal Intelligence Information Records / Schedule GS2 Item #30
Criminal Investigative Records: Capital/Life Felony / Schedule GS2 Item #31
Criminal Investigative Records: Child Abuse or Neglect / Schedule GS2 Item #200
Criminal Investigative Records: Degree of Crime Unknown/No Charges Filed / Schedule GS2 Item #129
Criminal Investigative Records: Elders/Disabled Adults Abuse, Neglect, or Exploitation / Schedule GS2 Item #124
Criminal Investigative Records: Felony, 1st Degree / Schedule GS2 Item #125
Criminal Investigative Records: Felony, 2nd and 3rd Degree / Schedule GS2 Item #126
Criminal Investigative Records: Felony, Destructive Device / Schedule GS2 Item #214
Criminal Investigative Records: Felony, Environmental Control / Schedule GS2 Item #215
Criminal Investigative Records: Fraud / Schedule GS2 Item #201
Criminal Investigative Records: Index / Schedule GS2 Item #131
Criminal Investigative Records: Juvenile Offender / Schedule GS2 Item #130
Criminal Investigative Records: Misdemeanor, 1st Degree / Schedule GS2 Item #127
Criminal Investigative Records: Misdemeanor, 2nd Degree / Schedule GS2 Item #128
Criminal Investigative Records: Missing Persons/Runaway Cases / Schedule GS2 Item #161
Criminal Investigative Records: Missing Persons/Runaway Cases (Found/Solved) / Schedule GS2 Item #162
Criminal Investigative Records: Non-Criminal Violation / Schedule GS2 Item #148
Deferred Compensation Summary Reports / Schedule GS1-SL Item #339
Delivery Room Logs / Schedule GS4 Item #23
Dietary Recipe Records: Standardized / Schedule GS4 Item #28
Dietitian Consulting: Institutions / Schedule GS4 Item #111
Directives/Policies/Procedures / Schedule GS1-SL Item #186
Directives/Policies/Procedures: President/Provost / Schedule GS5 Item #51
Disaster Preparedness Drill Records / Schedule GS1-SL Item #259
Disaster Preparedness Plans / Schedule GS1-SL Item #210
Disaster Relief Records / Schedule GS1-SL Item #321
Disaster Victim Case Files Unmatched / Schedule GS2 Item #165
Disbursement Records: Detail / Schedule GS1-SL Item #340
Disbursement Records: Summary / Schedule GS1-SL Item #341
Disciplinary Case Files: Employees / Schedule GS1-SL Item #98
Discipline Records: Student (Major Offense) / Schedule GS5 Item #53
Discipline Records: Student (Minor Offense) / Schedule GS5 Item #54
Discipline Records: Student (No Violation Found) / Schedule GS5 Item #98
Disposition Reports / Schedule GS2 Item #166
Dock Log: Bodies / Schedule GS2 Item #167
Donation Records / Schedule GS1-SL Item #342
Drafts and Working Papers / Schedule GS1-SL Item #242
Drop/Add Request Records / Schedule GS5 Item #40
Drug Test Case Files / Schedule GS1-SL Item #260
Drug Test Equipment Records / Schedule GS1-SL Item #261
Drug Test Program Administration Records / Schedule GS1-SL Item #262
Dual Employment and Compensation Records / Schedule UF 223 Item #1
Educational and Employment Equity Reporting Records / Schedule GS5 Item #99
Educational Plant Survey Reports / Schedule GS5 Item #20
EKF/Fetal Heart Monitor Strips / Schedule GS4 Item #118
Electronic Communications
Electronic Funds Transfer Records / Schedule GS1-SL Item #264
Electronic Record Software and Documentation / Schedule GS1-SL Item #231
Emergency Operations Records: Five Year Strategic Plan / Schedule GS1-SL Item #266
Emergency Operations Records: List of Special Needs or Transportation Clients / Schedule GS1-SL Item #267
Emergency Operations Records: Shelter Inspections / Schedule GS1-SL Item #268
Emergency Operations Records: Special Needs Applications / Schedule GS1-SL Item #265
Employee Assistance Program Record / Schedule GS1-SL Item #269
Employee Conduct Counseling Records / Schedule GS1-SL Item #206
Employee Fee Waiver Records / Schedule GS5 Item #55
Employment Application and Selection Records / Schedule GS1-SL Item #24
Employment Applications: Unsolicited / Schedule GS1-SL Item #400
Employment Assistance Program Records / Schedule GS1-SL Item #113
Employment Records: Off-Duty Activities / Schedule GS2 Item #168
Encumbrance/Certification Forward Records / Schedule GS1-SL Item #20
Endowment/Bequests/Trust Fund Records / Schedule GS1-SL Item #211
Energy Consumption and Cost Reporting Records / Schedule GS1-SL Item #401
Engineering Records: Infrastructure / Schedule GS1-SL Item #344
Enrollment Records / Schedule GS5 Item #7
Environmental Regulation Compliance Records / Schedule GS1-SL Item #167
Equal Employment Opportunity Compliance Records / Schedule GS1-SL Item #103
Equipment Reference Files / Schedule GS1-SL Item #223
Equipment Use Records / Schedule GS15 Item #5
Equipment/Vehicle Maintenance Records / Schedule GS1-SL Item #104
Equipment/Vehicle Usage Records / Schedule GS1-SL Item #224
Evidence Processing Records / Schedule GS2 Item #39
Evidence Records: Stained Sections/Embedded Tissues/Specimens / Schedule GS2 Item #169
Examination Materials: Non-Standardized / Schedule GS5 Item #56
Examination Materials: Standardized / Schedule GS5 Item #57
Examination Records: Criminal Justice Training Center/Schools / Schedule GS2 Item #170
Examinations: Graduation/Certification / Schedule GS5 Item #100
Expenditure Plans: Capital Improvement / Schedule GS1-SL Item #208
Exposure Records / Schedule GS1-SL Item #227
Faculty Courtesy Appointment Files / Schedule UF 187 Item #34
Facility Reservation/Rental Records / Schedule GS1-SL Item #270
Faculty Sabbatical/Professional Development Leave Records / Schedule GS5 Item #101
False Alarm Records / Schedule GS1-SL Item #345
Feasibility Study Records / Schedule GS1-SL Item #106
Federal Income/Employment Tax Forms/Reports / Schedule GS1-SL Item #157
Federal Postsecondary Education Surveys / Schedule GS5 Item #65
Fee/Service Schedules / Schedule GS1-SL Item #43
Field Interrogation Reports / Schedule GS2 Item #43
Final Orders Records / Schedule GS1-SL Item #67
Final Orders: Supporting Documents / Schedule GS1-SL Item #396
Final Test Reports: Pathology / Schedule GS4 Item #85
Financial Account Authorization Records / Schedule GS1-SL Item #84
Financial Aid Records / Schedule GS5 Item #60
Financial Aid Records: Students Never Enrolled / Schedule GS5 Item #102
Financial History Summary Records / Schedule GS1-SL Item #347
Financial Obligation Clearance Records / Schedule GS5 Item #10
Financial Reports: Annual (Local Government) / Schedule GS1-SL Item #107
Financial Reports: Annual (Local Government) (Supporting Documents) / Schedule GS1-SL Item #108
Fines and Replacement Charge Records / Schedule GS15 Item #6
Fingerprint Classification Indexes / Schedule GS2 Item #47
Fingerprint Comparison Records / Schedule GS2 #204
Firearm Qualification Records / Schedule GS2 Item #48
Food Service Establishment License Records / Schedule GS1-SL Item #402
Fuel Tax Reports / Schedule GS1-SL Item #213
Geographic Information Systems (GIS) Data Layers and Datasets / Schedule GS1-SL Item #381
Geographic Information Systems (GIS) Snapshots: Administrative / Schedule GS1-SL Item #382
Geographic Information Systems (GIS) Snapshots: Historical / Schedule GS1-SL Item #383
Geographic Information Systems (GIS) Source Documents/Data / Schedule GS1-SL Item #384
Grade Records: Data Input Forms / Schedule GS5 Item #62
Graduate Dissertation and Theses / Schedule UF 122 Item #21
Grant Files: Grantor Agency / Schedule GS1-SL Item #109
Grant Files: Recipient / Schedule GS1-SL Item #348
Grant Files: Unfunded Applications (Applicant’s Copies) / Schedule GS1-SL Item #349
Grievance Files / Schedule GS1-SL Item #110
Gunshot Wound Reports: Hospital Copy / Schedule GS4 Item #128
Gunshot Wound/Life-Threatening Reports / Schedule GS2 Item #50
Hate Crime Reports / Schedule GS2 Item #173
Health Immunization Certification / Schedule GS7 Item #155
Health Immunization Notice of Noncompliance / Schedule GS7 Item #128
Health Records: Blood Borne Pathogen/Asbestos/Exposure / Schedule GS1-SL Item #350
HIPAA Health Care Component Designation Records / Schedule GS1-SL Item #324
HIPAA Security Standards Implementation Records / Schedule GS1-SL Item #325
Housing Applications: Non-Participating/Inactive / Schedule GS1-SL Item #273
Housing Finance Assistance Records / Schedule GS1-SL Item #274
Identification Card Records: Fee Paid / Schedule GS5 Item #66
Identification Card Records: No Fee Paid / Schedule GS5 Item #67
Incident Records / Schedule GS4 Item #40
Incident Report Files / Schedule GS1-SL Item #241
Infection Control Program: Reports / Schedule GS4 Item #131
Information Request Records / Schedule GS1-SL Item #23
Injunction Records / Schedule GS2 Item #174
Injury Records / Schedule GS1-SL Item #188
In-Service Education Records / Schedule GS5 Item #14
Inspection Records/Maintenance Records: Bridge / Schedule GS1-SL Item #276
Inspections: Radiology Section / Schedule GS4 Item #101
Inspection Records: Fire/Security/Safety / Schedule GS1-SL Item #193
Inspection Reports: Fire Extinguisher / Schedule GS1-SL Item #219
Inspector’s Route Sheets: Daily / Schedule GS1-SL Item #277
Institutional Research Reports / Schedule GS5 Item #15
Instructor Evaluations / Schedule GS5 Item #68
Insurance Records: Agency / Schedule GS1-SL Item #111
Interlibary Loan Request Records / Schedule GS15 Item #7
Intern Supervisor Participation Certificates / Schedule GS5 Item #69
Internal Investigation Records: Final Action Summary / Schedule GS2 Item #59
Internal Investigation Records: Not Sustained/Unfounded/Exonerated / Schedule GS2 Item #136
Internal Investigation Records: Sustained Formal / Schedule GS2 Item #134
Internal Investigation Records: Sustained Informal / Schedule GS2 Item #135
Inventory: Agency Property / Schedule GS1-SL Item #40
Inventory: Agency Records / Schedule GS1-SL Item #319
Inventory: Sealed Radiation Sources / Schedule GS4 Item #115
Inventory Records: Drug / Schedule GS4 Item #127
Inventory Reports: Missing Items / Schedule GS2 Item #177
Investigative Records / Schedule GS1-SL Item #351
Investment Records / Schedule GS1-SL Item #278
Juvenile Alternative Program Records / Schedule GS2 Item #206
K-9/Equine Records / Schedule GS2 Item #178
Latent Fingerprints/Palm Prints/Footprints: Index / Schedule GS2 Item #145
Legislation Records / Schedule GS1-SL Item #119
Liability Waivers / Schedule GS2 Item #65
License Plate Recognition Records / Schedule GS2 Item #217
Litigation Case Files / Schedule GS1-SL Item #27
Lost and Found Records / Schedule GS1-SL Item #354
Mail: Registered and Certified / Schedule GS1-SL Item #47
Mail: Undeliverable/Returned / Schedule GS1-SL Item #1
Mailing/Contact Lists / Schedule GS1-SL Item #29
Maintenance/Inspection: Radiographic Devices / Schedule GS4 Item #116
Mammogram Film: Single Visit / Schedule GS4 Item #90
Management Survey/Studies: Internal / Schedule GS1-SL Item #30
Manuals, Directives, Procedures, Policies: Superseded / Schedule GS4 Item #120
Maps: Originals / Schedule GS1-SL Item #280
Marchman Act Records / Schedule GS2 Item #179
Master Name Indexes / Schedule GS2 Item #66
Master Patient Indexes / Schedule GS4 Item #49
Measurements/Calculations: Environmental Exposure / Schedule GS4 Item #123
Medical Examiner Case Files: Cremation Investigation, Burial-at-Sea, Anatomical Dissection, and No Jurisdiction Investigation / Schedule GS3 Item #180
Medical Examiner Case Files: Identified / Schedule GS2 Item #181
Medical Examiner Case Files: Unidentified / Schedule GS2 Item #182
Medical Examiner Records: Autopsy Supporting Documents / Schedule GS2 Item #183
Medical Records / Schedule GS1-SL Item #212
Medical Records: Veteran Services / Schedule GS1-SL Item #311
Medical Students Research Program Files / Schedule UF 169 Item #34
Medicare/Medicaid Records / Schedule GS4 Item #132
Menus / Schedule GS4 Item #54
Micrographics: Quality Control Records / Schedule GS1-SL Item #282
Minority Appointment Reporting Records / Schedule GS1-SL Item #406
Minority Business Certification Case Files / Schedule GS1-SL Item #169
Minutes: Air Ambulance Safety Committee / Schedule GS4 Item #125
Minutes: Official Meetings / Schedule GS1-SL Item #32
Minutes: Official Meetings (Preliminary/Audio Recordings/Video Recordings) / Schedule GS1-SL Item #4
Minutes: Official Meetings (Supporting Documents) / Schedule GS1-SL Item #123
Minutes: Other Meetings / Schedule GS1-SL Item #33
Monitoring Records: Packages or Radioactive Materials / Schedule GS4 Item #104
National Flood Insurance Program Records: Community Rating System / Schedule GS1-SL Item #355
National Flood Insurance Program Records: Flood Mitigation Assistance Program Records / Schedule GS1-SL Item #356
News Releases / Schedule GS1-SL Item #34
No Charge Service Reports / Schedule GS2 Item #71
Noise Exposure Measurement Records / Schedule GS1-SL Item #283
Notices: Removal of Abandoned or Junk Vehicle / Schedule GS2 Item #149
Notices: Sexual Predator / Schedule GS2 Item #184
Notices: To Appear In Court / Schedule GS2 Item #73
On-Site Incinerator Records / Schedule GS4 Item #97
“Operation Identification” Forms / Schedule GS2 Item #74
Operation Indexes / Schedule GS4 Item #60
Operational and Statistical Report Records / Schedule GS1-SL Item #124
Opinions: Legal / Schedule GS1-SL Item #26
Opinions: Legal (Supporting Documents) / Schedule GS1-SL Item #125
Organization Charts / Schedule GS1-SL Item #126
Parking Decal/Permit Records / Schedule GS1-SL Item #127
Parking Tickets: Fine Assessed / Schedule GS5 Item #103
Parking Tickets: No Fine Assessed / Schedule GS5 Item #104
Patient Medical Record / Schedule GS4 Item #80
Patient Medical Record: Children Under One Year of Age / Schedule GS4 Item #130
Patient Medical Record: Nursing Home Minors / Schedule GS4 Item #133
Patient Testing: Immunohematology Records / Schedule GS4 Item #84
Patient Tests: Laboratory Copy / Schedule GS4 Item #83
Payment Card Sensitive Authentication Data / Schedule GS1-SL Item #395
Payroll Records: Court-Ordered Garnishment / Schedule GS1-SL Item #385
Payroll Records: Deduction Authorizations / Schedule GS1-SL Item #129
Payroll Records: Ledgers/Trial Balance Reports / Schedule GS1-SL Item #183
Payroll Records: Not Posted / Schedule GS1-SL Item #214
Payroll Records: Posted / Schedule GS1-SL Item #35
Payroll Records: Supporting Documents / Schedule GS1-SL Item #195
Pension Records: Plan/Fund / Schedule GS1-SL Item #358
Pension Records: Retirees / Schedule GS1-SL Item #359