UEP Expense Reimbursement Policy
Medical Reimbursement
UEP has a Medical Reimbursement Plan that allows employees to seek reimbursement for qualified medical expenses. This plan is created under the Internal Revenue Code and is subject to interpretation of that code. Proper documentation must be submitted and includes a copy of the invoice or a copy of the check for the amount paid. Sufficient information must be submitted to permit the Corporation to establish that the request is for an allowable medical expense. Premiums for health and accident insurance as well as disability insurance are reimbursable under this plan.
The Medical Reimbursement Plan period is based on the calendar year and has a $35,000 per year limit.
Other Reimbursements
There are other expenditures that are considered to be corporate expenses for which reimbursement will be considered. Each of these must be submitted accompanied by the approved “Utah Emergency Physicians Reimbursement Request” form. If documentation is inadequate no reimbursement will be made until adequate and required documentation is received.
The following are some of the typical corporate expenses that will be considered for reimbursement
Dues, Subscriptions and Licenses
Dues to professional and educational associations will be reimbursed with appropriate documentation to the extent that they are relevant to the Corporation’s business and to the extent that they are tax deductible. Licenses will be reimbursed so long as they are relevant to the Corporation’s business interests. Subscriptions to publications for continuing medical education will also be reimbursed.
Cellular Phones
Reimbursement will be provided for cell phone service up to $100 per month. The phone number for the cell phone must be on file with the Corporation as a resource for the Corporation to contact the physician when needed.
Internet Service
The predominant method of communication between the employees and the Corporation, and among the employees of the Corporation has become electronic mail. Each physician has a UEP assigned e-mail address and is expected to check the e-mail account. The Corporation will reimburse up to $50.00 per month for internet service to facilitate this communication.
Education
Course registration or tuition fees and the cost of books for programs that enhance the ability of the physician to treat emergency room patients will be reimbursed.
Travel
Business travel will be reimbursed when properly documented and will include transportation and hotel accommodations (limited to room and tax charges) Food reimbursement will be on the basis of $45 per day on a pro-rata basis for partial days. No receipts are needed for food purchases.
Other
Other types of reimbursement will be considered; however the business application will be examined before any reimbursement is made.
Revised 3-2012
Reviewed and Approved by Executive Committee 4-30-2012
UEP Reimbursement Policy – revised 3-2012Page 2