U.S. Embassy Seoul, Korea
General Services Office
Tel. 82-2-397-4648
Fax: 82-2-397-4744
February 9, 2018
Dear Prospective Quoter:
SUBJECT: Solicitation Number 19KS7018Q0025, Installation of non-slip ceramic tiles
Enclosed is a Request for Quotations (RFQ) for installation of non-slip ceramic tiles for the U.S. Embassy, Seoul, Korea. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it in electronic format to the Contracting officer as shown on the block 16 of the Standard Form1449 that follows this letter.
The U.S. Embassy Seoul intends to award a purchase order to the responsible company submitting an acceptable quotation. We intend to award a purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The pre-quotation conference will be held at the GSO conference room at #10, Namyoung-dong, Yongsan-gu, Seoul, Korea on February 23, 2018 at 14:00 Korea Standard Time. Please note also that the site visit will follow right after the pre-quotation conference on the same day.
If you intend to participate in the pre-quotation conference, please contact Ms. Lee, Jahwon Angela at or Tel. 82-2-397-4762 to make necessary arrangement for access no later than February 21, 2018 at 17:00 Korea Standard Time. Offerors are requested to limit the number of participants to two persons per company. Please be sure to bring the solicitation document with you to the conference. No extra copies will be available at the conference.
Any questions concerning the solicitation should be submitted in writing by February 21, 2018 at 17:00 Korea Standard Time via email to .
Quotations are due by March 13, 2018 at 17:00 Korea Standard Time. No quotations will be accepted after this time. Only the electronic submission of the quotation will be accepted. Please submit your quotation addressed only to the Contracting Officer by email at . Please separate the technical quotation from the pricing information as well as the Section 5 information.
It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Sincerely,
Christian S Yun
Contracting Officer
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TABLE OF CONTENTS
Section 1 - The Schedule
· SF 1449 cover sheet
· Continuation To SF-1449, RFQ Number 19KS7018Q0025, Prices, Block 23
· Continuation To SF-1449, RFQ Number 19KS7018Q0025, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement
Section 2 - Contract Clauses
· Contract Clauses
· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3
- Solicitation Provisions
· Solicitation Provisions
· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12
Section 4 - Evaluation Factors
· Evaluation Factors
· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12
Section 5 - Offeror Representations and Certifications
· Offeror Representations and Certifications
· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMSOFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 / 1. REQUISITION NO.
PR7095067 / PAGE 4 OF 41
2. CONTRACT NO. / 3. AWARD/EFFECTIVE DATE / 4. ORDER NUMBER / 5. SOLICITATION NUMBER
19KS7018Q0025 / 6. SOLICITATION ISSUE DATE
2/09/2018
7. FOR SOLICITATION
INFORMATION CALL / a. NAME
Christian S Yun, Contracting Officer / b. TELEPHONE NUMBER(No collect calls)
02-397-4754 / 8. OFFER DUE DATE/LOCAL TIME
3/13/2018, 17:00 p.m. Local Time
9. ISSUED BY CODE / 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: ______% FOR
U.S. Embassy Seoul
General Services Office
Seoul, Korea / SMALL BUSINESS
HUBZONE SMALL BUSINESS
SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS / WOMEN-OWNED SMALL BUSINESS
(WOSB) ELEIGIBLE UNER THE WOMEN-OWNED SMALL BUSINESS PROGRAM
ECONOMICALLY DISADVANTAGED WOMEN-OWNED SMALL BUSINESS (EDWOSB)
8(A) / NAICS:
SIZE STANDARD:
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE / 12. DISCOUNT TERMS / 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) / 13b. RATING
14. METHOD OF SOLICITATION
RFQ IFB RFP
15. DELIVER TO: / CODE / 16. ADMINISTERED BY CODE
Contracting Officer by email at / Christian S Yun, Contracting Officer
17.a. CONTRACTOR/ CODE
OFFEROR / FACILITY CODE / 18a. PAYMENT WILL BE MADE BY CODE
Company Name:
Address:
DUNS NO.: ______
TELEPHONE NO. (02) ______ / U.S. Embassy Seoul
Financial Management Office
#188, Sejongdaero, Jongno-gu
Seoul, Korea
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER / 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED SEE ADDENDUM
19.
ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
Installation of non-slip ceramic tiles
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA / 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __ __
COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
HEREIN. / 29. AWARD OF CONTRACT: REF. ______OFFER
DATED ______. YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR / 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (Type or print) / 30c. DATE SIGNED / 31b. NAME OF CONTRACTING OFFICER (Type or print) / 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 10/2010)
PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212
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19.ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE / 32c. DATE / 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE / 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER / 34. VOUCHER NUMBER / 35. AMOUNT VERIFIED
CORRECT FOR / 36. PAYMENT / 37. CHECK NUMBER
PARTIAL / FINAL / COMPLETE PARTIAL FINAL
38. S/R ACCOUNT NO. / 39. S/R VOUCHER NO. / 40. PAID BY
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT / 42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER / 41C. DATE
42b. RECEIVED AT (Location)
42c. DATE REC’D (YY/MM/DD) / 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 10/2010) BACK
Page 5 of 41
19KS7018Q0025
SECTION 1 - THE SCHEDULE
CONTINUATION TO SF-1449
RFQ NUMBER 19KS7018Q0025
PRICES, BLOCK 23
1. SCOPE OF CONTRACT
The Contractor shall complete all work, including furnishing all labor, material, equipment and services required under this purchase order for the following firm fixed price and within the time specified. This price shall include all labor, materials, all insurances, overhead and profit.
Total Price (including all labor, materials, overhead and profit)2. VALUE ADDED TAX (VAT)
The Government will not reimburse the Contractor for VAT under this contract. The Contractor shall not include a line for VAT on Invoices as the U.S. Embassy has a tax exemption certificate with the host government.
CONTINUATION TO SF-1449
RFQ NUMBER 19KS7018Q0025
SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
1. INTRODUCTION
The project is described as “Installation of non-slip ceramic tiles at front concrete patio of Yongsan Embassy Houses, 41 units”, U.S. Embassy, Seoul, South Korea.
The Contractor’s employees will be escorted by the Embassy staff throughout the time they are at the work site. The Contracting Officer’s Representative (COR) will oversee the performance of the work in progress.
2. DESCRIPTION OF WORK
The Contractor shall furnish all necessary materials, labor, investigation, supervision, equipment, transportation, etc. for the execution of the work. Work will be performed within a fixed-price contract. The bidders shall submit their proposed cost described in both unit price and total price.
2.1 The contractor shall install the non-slip ceramic tiles over the front concrete patio (average size: 3050x1350x200mm) with COR approved tiles. It is contractor’s responsibility to repair an uneven surface and broken or cracked concrete surface prior to installing the tiles as required by project supervisor. It is also contractor’s responsibility to level the front concrete patio surface prior to installing the tiles as required by project supervisor.
2.2 The Contractor shall submit a shop drawing for the tile layout to the COR for approval prior to work commencement.
2.3 The Contractor shall submit the catalogue source, material data, cut sheets, sample, and Material Safety Data Sheet (MSDS) of tile material and tile bonding material to the COR for approval prior to work commencement.
2.4 The Contractor shall examine substrates, areas, and conditions where tile will be installed, with installer present for compliance with requirements for installation tolerances and other conditions affecting performance of installed tile.
2.5 The Contractor shall not install tiles until surface preparation is complete and ambient temperature and humidity conditions are maintained at the levels indicated in referenced standards and manufacturer's written instructions.
2.6 The Contractor shall apply grout sealer to joints between tiles according to grout-sealer manufacturer's written instructions. As soon as grout sealer has penetrated joints, the Contractor shall remove excess sealer from the tile face by wiping with soft cloth.
2.7 The contractor shall keep all pedestrian and wheel traffic from the tile floor surfaces for at least one day after grouting is completed.
2.8 The Contractor shall cure and protect installed tile work with Kraft paper or other heavy covering during construction period to prevent staining, blemishing or damage.
2.9 The project site shall be cleaned before end of daily work during the scheduled timeframe.
2.10 All cutting devices shall be installed with proper safeguards to prevent injuries or safety hazards. All hand operated cutting and grinding devices shall be equipped with proper safeguards and inspected daily for safe conditions of the device and its wiring.
2.11 The Contractor shall repair any damages caused by contractor personnel on site at the Contractor’s own expense. All damages shall be reported to the COR.
2.12 The Contractor shall repair any damages caused by contractor personnel on site at the Contractor’s own expense. All damages shall be reported to the COR.
2.13 The Contractor shall dispose of all the construction debris upon approval of the COR and submit a certificate of legal disposal of said construction debris for off-site locations.
2.14 The Contractor shall provide all contract personnel with, and they shall wear appropriate and required personal protective equipment (PPE) during the construction work; PPE shall be provided for any visitors to the construction site.
2.15 The government will not provide a storage space for this project; it’s a contractor’s responsibility to deliver necessary materials and tools to job site for day to day operation.
2.16 The Contractor shall provide with 1 year guarantee to be free from defects resulting from poor installation workmanship.
3. EXAMINATION OF THE SITE
The Contractor acknowledges that he has satisfied himself as to the nature of materials and methods of the existing construction noted for repair or replacement, and to the obstacles likely to be encountered, insofar as this information is reasonably ascertainable from an inspection of the specified structures and or premises. The Contractor shall carefully study and compare the contract documents with each other and with information furnished by the USG. Before commencing activities, the Contractor shall: (1) take field measurements and verify field conditions; (2) carefully compare this and other information known to the Contractor with the contract documents; and (3) promptly report errors, inconsistencies or omissions discovered to the USG.
4. PERFORMANCE PERIOD
The Contractor shall begin performance after receiving award and complete it within 1 year. This performance period is mandatory.
5. WORKING HOURS
All non-disruptive work shall be performed during Monday through Friday, 08:30 to 17:00.
Noisy and disruptive work will be scheduled by the COR on days when the Embassy is closed. The work will be done during the hours between 08:30 and 17:00.
No extra compensation or payments will be made to the Contractor for any change requests in working hours made to the COR.
Any request to perform work before 08:30 or after 17:00 on any day must be made to and approved by the COR in advance.
6. QUALITY CONTROL
NOTIFICATION OF NONCOMPLIANCE (Construction Deficiency Reports):
The COR will notify the Contractor of any detected noncompliance with the foregoing requirement. The Contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the Contractor at the site of work, shall be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the COR may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the Contractor.
7. CONSTRUCTION SECURITY PROGRAM
SECURITY CLEARANCES
7.1 All contract personnel will have a background check performed to determine their suitability for assignment to the U.S. Embassy project. Contractor shall submit a complete list of all employees and sub-contractor employees to the COR within 14 days of receiving the notice of award.