U.S. Embassy Seoul, Korea
General Services Office
Tel. 82-2-397-4648
Fax: 82-2-397-4744
6/27/2016
Dear Prospective Quoter:
SUBJECT: Solicitation Number SKS700-16-Q-0031, Two Websites Modernization Project
Enclosed is a Request for Quotations (RFQ) for Two Websites Modernization Project Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it in electronic format to the Contracting officer as shown on the block 16 of the Standard Form1449 that follows this letter.
The U.S. Embassy Seoul intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
The Embassy intends to conduct a pre-quotation conference on July 7, 2016 at 14:00 Korea Standard Time at the Public American Center Korea (ACK) conference room at #10, Namyoung-dong, Yongsan-gu, Seoul, Korea. If you intend to participate in the pre-quotation conference, please contact Yunseong Ko (Tel. 82-2-397-4613, Fax: 82-2-397-4744, email: to make necessary arrangement for access to ACK conference room no later than July 6, 2016 at 17:00 Korea Standard Time. Offerors are requested to limit the number of participants to two persons per company. Please be sure to bring the solicitation document with you to the conference. No extra copies will be available at the conference.
Any questions concerning the solicitation should be submitted in writing by July 6, 2016 at 17:00, Korea Standard Time via email to or fax to 82-2-397-4744.
Quotations are due by July 14, 2016 at 17:00 Korea Standard Time. No quotations will be accepted after this time. Only the electronic submission of the quotation will be accepted. Please submit your quotation addressed only to the Contracting Officer by email at . Please separate the technical quotation from the pricing information as well as the Section 5 information.
It is important to make sure the submission is made in specific size and format; in MS-Word2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.
Sincerely,
Douglas R. Boudreau
Contracting Officer
TABLE OF CONTENTS
Section 1 - The Schedule
· SF 1449 cover sheet
· Continuation/Addendum TO SF-1449, RFQ Number SKS700-16-Q-0031, PRICES, BLOCK 23
· Continuation TO SF-1449, RFQ Number SKS700-16-Q-0031 Schedule Of Supplies/Services, Block 20, Description/Specifications/Work Statement
Section 2 - Contract Clauses
· Contract Clauses
· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3 - Solicitation Provisions
· Solicitation Provisions
· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12
Section 4 - Evaluation Factors
· Evaluation Factors
· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12
Section 5 - Representations and Certifications
· Offeror Representations and Certifications
· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMSOFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 / 1. REQUISITION NO. / PAGE 3 OF 30
2. CONTRACT NO. / 3. AWARD/EFFECTIVE DATE / 4. ORDER NUMBER / 5. SOLICITATION NUMBER
SKS70016Q0031 / 6. SOLICITATION ISSUE DATE
6/27/2016
7. FOR SOLICITATION
INFORMATION CALL / a. NAME
Contracting Officer / b. TELEPHONE NUMBER(No collect calls)
02-397-4754 / 8. OFFER DUE DATE/LOCAL TIME
7/14/2016, 17:00 p.m. Local Time
9. ISSUED BY CODE / 10. THIS ACQUISITION IS
General Services Office
U.S. Embassy Seoul / UNRESTRICTED OR SET ASIDE: ______% FOR
SMALL BUSINESS
NAICS HUBZONE SMALL
BUSINESS
SIZE STANDARD: SERVICE-DISABLED VETERAN-
OWNED SMALL BUSINESS 8(A)
11. DELIVERY FOR FOB DESTINA-
TION UNLESS BLOCK IS
MARKED
SEE SCHEDULE / 12. DISCOUNT TERMS / 13a. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR 700) / 13b. RATING
14. METHOD OF SOLICITATION
RFQ IFB RFP
15. DELIVER TO: / CODE / 16. ADMINISTERED BY CODE
General Services Office
U.S. Embassy Seoul / Contracting Officer
17.a. CONTRACTOR/ CODE
OFFEROR / FACILITY CODE / 18a. PAYMENT WILL BE MADE BY CODE
Company Name
DUNS NO.: ______
EMAIL ADDRESS: ______ / U.S. Embassy Seoul
Financial Management Office
#188, Sejongdaero, Jongno-gu
Seoul, Korea
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER / 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED SEE ADDENDUM
19.
ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
TWO WEBSITES MODERNIZATION PROJECT.
See attached.
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA / 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __ __
COPY TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND
DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY
ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED
HEREIN. / 29. AWARD OF CONTRACT: REF. ______OFFER
DATED ______. YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR / 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (Type or print) / 30c. DATE SIGNED / 31b. NAME OF CONTRACTING OFFICER (Type or print) / 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 10/2010)
PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212
Page 4 of 31
19.ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE / 32c. DATE / 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE / 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER / 34. VOUCHER NUMBER / 35. AMOUNT VERIFIED
CORRECT FOR / 36. PAYMENT / 37. CHECK NUMBER
PARTIAL / FINAL / COMPLETE PARTIAL FINAL
38. S/R ACCOUNT NO. / 39. S/R VOUCHER NO. / 40. PAID BY
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT / 42a. RECEIVED BY (Print)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER / 41C. DATE
42b. RECEIVED AT (Location)
42c. DATE REC’D (YY/MM/DD) / 42d. TOTAL CONTAINERS
STANDARD FORM 1449 (REV. 10/2010) BACK
SKS70016Q0031
SECTION 1 – SCOPE OF WORK
CONTINUATION/ADDENDUM TO SF-1449, RFQ NUMBER SKS70016Q0031
PRICES, BLOCK 23
1 INTRODUCTION
The U.S. Embassy Seoul requires Two Websites Modernization Project Services at the PA/ACK of U.S. Embassy Seoul, Korea.
Washington Cable is requiring all public-facing websites owned, managed by the Department on internal servers or third-party providers to take greater security measures and provide website visitors access solely through *Hypertext Transfer Protocol Secure (HTTPS) connection by December 31, 2016. HTTPS, a protocol for secure communication over a computer network, which is widely used on the Internet, should be embedded to the Embassy’s every single page (total 2 websites, 300 web pages) hosted by local servers. While implementing this process, PA/ACK would like to improve seven other key functions and features to the 2 Embassy websites including Responsive website for mobile friendly website, Integrated database for enhancing Search Engine Optimization, New design for both functionality and aesthetics and Web accessibility for people with disabilities.
Two Embassy outreach websites were first created 10 years ago in 2006, and those sites need to have four key functions and features to comply with USG law on accessibility standards section 508, and to provide information about the U.S. to Korean public with higher speed and mobile friendly manner. According to 2015 world statistics, South Korea ranks the 1st on the Internet speed, and 85% of smartphone penetration.
The Contracting Officer’s Representative (COR) will oversee the performance of the work in progress.
2 DESCRIPTION OF WORK
New Features to be Developed
1. BEFORE: 2 Websites & 300Pages to be renewed
a. No HTTPS (additional security protocol) on the webpages.
b. Non-Responsive Websites, which don’t work correctly on the mobile devices.
c. No Integrated Database, Weak SEO (Search Engine Optimization)
d. No Web Accessibility (Not accessible to people with disabilities)
e. Old designs, with user-not friendly layout. The sites were first built in 2006.
2. AFTER Modernization, below 7 new features (HTTPS) and functions will be added.
A. Hypertext Transfer Protocol Secure (HTTPS) connection:
· Washington Cable is requiring all public-facing websites owned, managed by the Department on internal servers or third-party providers to take greater security measures and provide website visitors access solely through *Hypertext Transfer Protocol Secure (HTTPS) connection by December 31, 2016. (*HTTPS is a protocol for secure communication over a computer network which is widely used on the Internet.)
B. Responsive Web Design (Mobile Friendly Website)
· RWD is an approach to web design aimed at crafting sites to provide an optimal viewing and interaction experience across a wide range of devices (from desktop computer monitors to mobile phones). This is becoming more important as the amount of mobile traffic now increased.
C. Construction of Integrated Database (Enhance SEO (Search Engine Optimization))
· For search engine optimization, important tags and keywords have to be added to each contents page.
· Text editor and file upload function are required to manage all of the contents easily.
· Setting administrator on different responsibilities of websites.
· Development of navigation to apply same contents in every websites.
· All contents should be managed by required condition such as language (Korean / English), category and media type, etc.
· Development of management system to change same contents for different web-site characteristics.
D. Design Improvement:
· Reflecting the current trend.
· Development of the identity of each website
E. Web Accessibility (accessible to people with disabilities)
· Removing barriers that prevent interaction, or access to websites by people with disabilities. So, all users have equal access to information and function.
F. Mobile Friendly Flexible Web Layout Editor
· Editors that can edited easily at any devices
G. Purchasing Media Server & Hosting Service
· For Embassy Media server for Video clips, Images, and various multimedia
3. PERFORMANCE PERIOD
The Contractor shall begin performance after receiving award and complete it no later than Dec. 31, 2016. This performance period is mandatory.
SECTION 2 - CONTRACT CLAUSES
FAR 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAY 2015), is incorporated by reference. (See SF-1449, block 27a).
52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Items. (Jun 2016)
(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)
(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).
(3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004)(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).
(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:
__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).
__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)
_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).
__ (5) [Reserved].
__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).
__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).
_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).
__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).
__ (10) [Reserved].
__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).
__ (ii) Alternate I (Nov 2011) of 52.219-3.
__ (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).
__ (ii) Alternate I (Jan 2011) of 52.219-4.
__ (13) [Reserved]
__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).
__ (ii) Alternate I (Nov 2011).
__ (iii) Alternate II (Nov 2011).
__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).
__ (ii) Alternate I (Oct 1995) of 52.219-7.
__ (iii) Alternate II (Mar 2004) of 52.219-7.
__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)).
__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Oct 2015) (15 U.S.C. 637(d)(4)).
__ (ii) Alternate I (Oct 2001) of 52.219-9.