Turtle Lake-Mercer School Board

Regular Meeting

July 26, 2017

7:00 P.M.

  1. President Britton called the annual meeting of the Turtle Lake-Mercer School Board to order at 7:00 P.M. in the Board Room on Wednesday, July 26, 2017. Directors present were Wagner, FreemanChristensen, Goven, Ruffo, Hanson

Superintendent: Shane Sagert

Principal: Sheila Schlafmann

Business Manager: Susan Davis.

Guests: Kara Smalls, Allan Tinker, Evon Nelson, Heather Kramer, Desiree O’Hanlon

Agenda Additions: 6. New Business-a-Staffing for 2017-18-ii-Resignation of Lynn Singer

Ruffo moved to approve the agenda with the addition, Hanson seconded the motion.

MotionCarried.

  1. Hanson moved to approve the minutes of the June 19, 2017 regular meeting, June 27, 2017 and July 11, 2017 special meetings as mailed out, Christensenseconded the motion. Motion Carried.
  1. Financial Reports
  2. Brittonmoved to approve the payment of the final bills for 2016-17 and the financial reportas presented. Freeman seconded the motion. Motion Carried.
  1. Wagner moved to approve the 2016-2017Annual Business Managers Reportand Report of Publication as presented, Goven seconded the motion. Motion Carried
  2. Christensenmoved to approve the 2016-2017 TransportationReports as presented, Ruffo seconded the motion. Motion Carried

Hanson moved to adjourn the meeting for 2016-17 school year, Britton seconded the motion. Motion Carried.

Annual Meeting called to order by Susan Davis, Business Manager

  1. Reorganization of the Board for 2017-2018School Year.
  2. Susan Davis, Temporary Chairperson, asked for nominations for Board President for the 2017-2018 year. Ruffo nominated Britton for Board President, Christensen seconded the nomination. Britton nominated Wagner for Board President, Freeman seconded the nomination. There were no more nominations. Hanson moved that nominations cease and that ballots be given to board members to vote, Goven seconded the motion. Ballots were handed out to board members and by a vote of 5 to 2 Britton waselected as Board President. Hanson moved that a unanimous ballot be cast for Britton, Goven seconded the motion. Motion Carried. Board President Britton assumed the chair.
  3. Board President Britton asked for nominations for Vice President for the 2017-2018 year. Britton nominated Wagner for Vice President, Goven seconded the nomination. There were no more nominations. A unanimous ballot wascast for Wagner
  1. The following members were appointed to the following committees:

Buildings and Grounds-Ruffo-Chairman, Hanson, Freeman

Activity-Britton-Chairman, Freeman, Ruffo

Planniing-Christensen-Chairman, Govan, Hanson

Transportation-Freeman-Chairman, Christensen, Britton

Steering-Ruffo

Negotiation-Wagner-Chairman, Goven, Hanson, Alt: Britton

Representative GWN-Freeman

Representative MREC-Britton

Representative School Improvement Process-Ruffo

Representative Technology-Hanson

Representative TL Economic Development -Sagert

Representative Handbook-Wagner

  1. Freeman moved to appoint Susan Davis as Business Manager for the 2017-2018 year, Britton seconded the motion. Motion Carried.
  2. Freeman moved to appoint Superintendent Sagert as Administrator of Funds, Authorized Representative of the Federal Title Programs (Title I, Title II A, Title IV), Souris Valley Sp-Ed Unit Representative, GWN Administrative Board Representative, District spokesperson in consultation with the Board President and 504 Representative with Principal Schlafmann as alternate, Goven seconded the motion. Motion Carried.
  3. Britton moved to appoint the Depository for School District Funds as the Bank of Turtle Lake and the Dakota West Credit Union, Wagner seconded the motion. Motion Carried.
  4. Wagner moved to appoint the Newspaper for Publication of the minutes as the McLean County Journal, Hanson seconded the motion. Motion Carried.
  5. Hansonmoved to approve the Pledge of Assets Report from The Bank of Turtle Lake in the amount of $2,126,600.93 and from Dakota West Bank in the amount of $923,900.32, Christensen seconded the motion. Motion Carried. Certificates of Deposits were reviewed by the Board.
  6. Britton moved to set the Official School Board meeting dates as the 3rd Monday of each month @ 7:00 P.M. during the school year and @ 8:00 P.M. in the summer months, Ruffo seconded the motion. Motion Carried.
  7. Hanson moved to set compensation of the board members at $100.00 per regular and special meeting and $50.00 for committee meetings, plus state rate for mileage, Ruffo seconded the motion. Motion Carried.
  1. New Business
  2. Staffing for 2017-18

aa. Ruffo moved to accept the resignation of Mrs. Faith Hahn as yearbook advisor, Freeman seconded the motion. Motion Carried.

bb. Wagner moved to issue a work agreement to Mr. Wayne Slagg as Bus Route Driver ($109.00 per day) contingent on Mr. Slagg obtaining the necessary certification to drive a route bus, Britton seconded the motion. Motion Carried.

cc. Discussion on the hiring of a second grade teacher to split that class. There has been no suitable candidate found. The administration will hire a para professional to assist Mrs. Christensen.

dd. Discussion on the speech services for this year.

ee. Wagner moved to issue a work agreement to Amy Lee as Head Volleyball Coach, Step 3 @$232.00 per week, Hanson seconded the motion. Motion Carried.

ff. Ruffomoved to approve a work agreement to Chelsea Laswell as Assistant Volleyball Coach , Step 2 @ $140.00 per week, Goven seconded the motion. Motion Carried.

gg. Freeman moved to approve a work agreement to Janine Landseidel as Junior High Volleyball Coach, Step 2 @ 121.00 per week, Britton seconded the motion. Motion Carried.

hh. Goven moved to approve a work agreement to Natasha Hintz as Elementary GBB Coach, Step 1 @ $113.00 per week, Freeman seconded the motion. Motion Carried.

ii. Hanson moved to accept the resignation of Mrs. Lynn Singer as Para professional, Goven seconded the motion. All were in favor except Britton. Motion Carried.

  1. Buildings and Grounds

aa. Discussion on the heating and cooling system. Board will wait until the quotes come in from Midwest Mechanical Solutions and have the Buildings and Grounds Committee look it over and make recommendations to the Board.

  1. Request by a Patron to waive Home Schooled Student Policy. Desiree O’Hanlon discussed her reasons for her request. Britton moved to table this issue until the August Board meeting pending guidance from the North Dakota School Board Assn legal counsel, Ruffo seconded the motion. Motion Carried.
  2. Discussion on the Souris Valley Care Center Emergency Preparedness Agreement-Freeman moved to table signing this agreement until more information on what we would be providing can be obtained, Goven seconded the motion. Motion Carried. Board would like to have a representative from Souris Valley come to our board meeting in August if possible.
  3. Board has received the findings of the Fact Finding Commission. Board members were given a copy. Meeting will be set up with the Teacher Representatives on Tuesday, August 8, 2017 @ 5:30 P.M.
  4. Brittonmoved to advertise for bids for Gasoline and Diesel Fuel. Bids will be opened at the August regular school board meeting, Ruffoseconded the motion. Motion Carried.
  5. Hanson moved to advertise for bids for Snow Removal. Bids will be opened at the August regular school board meeting, Ruffo seconded the motion. Motion Carried.
  6. Freeman moved to approve the NDSBA Policy Services Agreement as presented, Christensen seconded the motion. Motion Carried.
  7. Britton moved to approve the school fees for the 2017-18 school year as presented, Freeman seconded the motion. Motion Carried.
  8. Ruffo moved that all Hot Lunch Fees remain the samefor the 2017-18 school year, Wagner seconded the motion. Motion Carried. Outstanding lunch bills were discussed.
  9. Britton moved to approve the July 2017 Bills as presented, Freeman seconded the motion. Motion Carried.
  10. Supt. Sagert reviewed the Federal Consolidated Application with the Board. Hanson moved to approve the 2017-18 Consolidated Application in the amount of $65,372.00 of which $41,478.00 will be Title I and $13,894.00 will be Title II A, $10,000 will be Title IV, Christensen seconded the motion. Motion Carried.
  11. Freeman moved to approve a use of facilities request by the TL Community Hospital Assn. for a Health Fair on Saturday, October 21, 2017, Goven seconded the motion. Motion Carried.
  1. Budgets 2016-17

aa. Christensen moved to approve the Building Fund Revenues in the amount of $46,170.00 and the Building Fund Expenditure in the amount of $46,000.00, Britton seconded the motion. Motion Carried.

bb. Ruffo moved to approve the Sinking and Interest Fund Revenues in the amount of $181,600.00 and the Sinking and Interest Fund Expenditure in the amount of $169,464.00, Hanson seconded the motion. Motion Carried.

cc. Britton moved to approve the Activity Fund Revenues in the amount of $129,976.00 and the Activity Fund Expenditures in the amount of $125,390.00, Freeman seconded the motion. Motion Carried.

dd. Christensen moved to approve the Certificate of Levy: General Fund Levy-$664,000.00; Building Fund Levy-$46,000.00; Sinking and Interest Fund Levy-$175,000.00, Freeman seconded the motion. Motion Carried.

  1. Administration Reports
  2. Activities’ Director Report

Work agreements Central McLean Cougars

oSoftball

oAssistant Football

oCheerleading

oJH Football

  • Head Football Coach-Motion by Freeman to have two Head Football

Coach’s-one for offense and one for defense, Ruffo seconded the

Motion. Motion Carried.

Work agreements TLM-M

oVolleyball

oAssistant Volleyball

oJH Volleyball

oElementary Girls Basketball

Discussion on tailgating at the home football games.

  1. Principal’s Report

Back-to-School Night

o August 16, 5:00 – 7:00

oIce cream social

oLooking at assigned times for each class

•Staff BBQ

oTentative date- Friday, August 18th

  1. Superintendent’s Report
  • Yearbook ~ Resignation Faith Hahn
  • Bus Driver ~ Wayne Slagg
  • Elementary teacher update
  • Mill Levy
  • Update on heating and cooling system
  • Prairie Learning Education Center Bill
  • Speech Teacher
  • Home Schooled Students (policy FDA)
  1. Executive Session-ND Century Code 44-04-19.1 and 44-04-19.2-Negotiations Preparation

a) Board President Britton read the following to all present:

The next item on the agenda is #8-Executive Session

This item may be discussed in executive session. The legal authority for closing this portion of the meeting is North Dakota Century Code Sections 44-04-19.1 and 44-04-19.2. The topic or purpose of this executive session is Negotiation Preparation.

This executive session will be recorded and all members of the governing body are reminded to limit their discussion during the executive session to the announced topic. Any collective decision, collective commitment, or other final action by the governing body must occur after it reconvenes in an open meeting, unless final action is specifically required by law to be taken during the executive session.

At this time, a motion would be in order to convene in executive session with the legal authority for closing this portion of the meeting is NDCC 44-04-19.1 and 44-04-19.2. Is there a motion.

Motion by Wagner to convene in executive session with the legal authority NDCC 44-04-19.1 and 44-04-19.2, Goven seconded the motion. Roll Call: Britton-Yes, Wagner-Yes, Christensen-Yes, Goven-Yes, Hanson-Yes, Ruffo-Yes.

I will now ask the members of the public who are attending the meeting to leave the room. We anticipate adjourning the executive session, and reconvening the open portion of the meeting at approximately 10.00 P.M.

b) Meeting resumed at 10:39 P.M. No action as a result of executive session

Next meeting set for August 21, 2017 @ 8:00 P.M. Special Meeting scheduled for August 8, 2017 @ 6:30 P.M.

Meeting Adjourned.

GENERAL FUND END OF FISCAL YEAR BILLS

ALERT SOLUTIONS INC601.25

BRITTON, RICHARD 118.80

CAPITAL CITY RESTAURANT SUPPLY2,084.00

CHRISTENSEN, BRENT 129.60

CITY OF TURTLE LAKE670.25

CONNECTING POINT COMPUTER587.00

D&E SUPPLY CO2,180.14

FARMERS UNION SERVICE ASSN9,743.00

GOVEN, GERARD 27.00

HANSON, JEFFREY 163.08

HARTLEY'S SCHOOL BUSES93,900.00

J.P. MORGAN1,092.94

JACKSON RECOGNITION80.60

LEE, AMY 151.36

LINDTEIGEN, DELPHINE 7.51

MCCLUSKY SCHOOL55.41

MCDONNELL & COMPANY INT'L10,980.00

MCGRAW HILL SCHOOL EDUCATION 3,026.13

HOLDINGS LLC

WAGNER, JULIE 194.40

TOTAL GENERAL FUND EOFY BILLS 125,792.47

BUILDING FUND END OF FISCAL YEAR BILLS

TLM SINKING FUND6,000.00

TOTAL BUILDING FUND EOFY BILLS 6,000.00

ACTIVITY FUND END OF FISCAL YEAR BILLS

BLUE CROSS BLUE SHIELD OF NORTH 1,277.20

DAKOTA

J.P. MORGAN559.36

LEE, STEVE 76.00

NDHSAA550.00

TLM ACTIVITY FUND3,403.60

UNDERWOOD PUBLIC SCHOOL182.06

UNDERWOOD SCHOOL CENTRAL MCLEAN 6,590.00

COOP

UNIVERSAL ATHLETIC SERVICES11.98

TOTAL ACTIVITY EOFY BILLS 12,650.20

SPECIAL FUND 7 END OF FISCAL YEAR BILLS

CHASE CARD SERVICES15,371.18

DOLLYWOOD FOUNDATION49.97

FARMERS UNION SERVICE ASSN698.00

GLOBAL TECHNOLOGY INC1,500.00

MINOT PUBLIC SCHOOL337.23

TLM GENERAL FUND4,000.00

TOTAL FUND 7 EOFY BILLS 21,956.38

GENERAL FUND JULY BILLS

ADVANCED BUSINESS METHODS1,385.82

AMAZON.COM2,774.43

AMERICAN WELDING & GAS25.85

AUTO VALUE PARTS STORE90.91

BHG INC.74.00

CONNECTING POINT COMPUTER1,750.00

D&E SUPPLY CO240.92

DISCOVERY BENEFITS INC84.00

ERNEST GRUENEICH88.00

FARMERS UNION OIL CO48.43

HARDWARE HANK736.57

HARLOW'S BUS SALES & SERVICE181.21

HARRYS AUTO SERVICE563.75

KENMARE SCHOOL9,500.00

LEVEY'S PLUMBING AND HEATING700.70

MDU205.28

MRACTC150.00

ND COUNCIL EDUCATIONAL LEADERS870.00

ND FFA168.00

ND INSURANCE DEPT5,905.32

ND WORKFORCE SAFETY & INSURANC5,376.15

NDSBA POLICY SERVICES800.00

NDSBA2,876.20

OTTER TAIL POWER2,150.38

PROTECTION SYSTEMS INC410.00

REFRIGERATION EQUIPMENT COMPANY 84.00

INC

SAGERT, SHANE 40.30

SECURITY PLUS42.00

WAGON WHEEL LUMBER1,777.66

WEIBLE, WESTLEY 147.00

WEST RIVER TELEPHONE CO426.54

WESTERN LIGHTING TECHNOLOGY INC85.00

TOTAL GENERAL FUND BOARD BILLS 39,758.42

ACTIVITY FUND JULY BILLS

GERRELLS SPORT CENTER315.00

ND FFA2,964.00

TOTAL ACTIVITY BOARD BILLS 3,279.00

______

Board PresidentBusiness Manager

Minutes July 26, 2017 Annual Meeting Page 1